19 Moo 11, T. Banpa, A. Kaeng Khoi, Saraburi, Thailand 18000. | 081-257-5455 | info@caprepschool.com www.californiaprepinternationalschool.com

JOB DESCRIPTIONS

 

 

 

 

 

 

 

 

Table of Contents

Cover Page 1
Table of Contents 2-3
Accounting Officer 4-7
Admission / Marketing 8-10
Assets Officer/ Custodian 11-13
Activities/Student Affairs Coordinator 14-15
Assistant Registrar 16
Business Manager or CFO 17-19
Cashier 20
Curriculum Coordinator 21-22
Department Coordinator (Subject Area) 23-24
Deputy Directors 25
Development Officer 26
Director/School Principal 27-30
Discipline Officer or Discipline Committee 31-32
Drivers (Bus/Van) 33-34
Food Services/Cafeteria Matron 35-36
Front Desk Receptionist 37
General Service Officer 38
Ground/Compliant Officer 39-40
Guidance Counselor 41-43
HS-MS/Elementary Coordinator 44
Homeroom Teacher 45-47
House Keeping 48
Human Resources 49
Information and Communication Technology 50-51
Inventory Control 52-53
Kinder Teacher Assistant & Team Teacher 54
Legal Advisor 55
Liaison 56
Librarian 57-58
Maintenance & Repair 59-61
Messenger 62
Office Secretary 63-64
Parent & Alumni Relations 65-66
Photocopy Incharge 67
Policy, Procedure & Quality Assurance 68-69
Premises & Maintenance 70-72
Purchasing 73
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Receptionist 74
Registrar 75-76
Renovation & Construction 77-78
School Nurse 79-80
School Security 81-82
Secretary to the Management 83-84
Subject Teachers 85-89
Telephone Operator 90
Textbook & Teaching Resources Control 91-92
Thai Principal 93-94
Thai Teachers 95-96
WASC Coordinator 97
Work Permit and Visa 98-99
Additional Kinder Support Staff 100
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Accounting Officer
POSITION: Accounting Officer
IMMEDIATE SUPERVISOR: Business Manager
POSITION SUMMARY
Under the direction of the Business Manager, the Accounting Officer performs professional accounting work, including auditing, analyzing and verifying fiscal records and reports, preparing financial and statistical reports, providing information to staff regarding accounting practices and procedures, and reconciling general ledger accounts; assists in preparing the annual and mid-year budgets; prepares year-end audit reports and schedules; trains and provides technical advice to lower-level accounting personnel, and performs related work as required.
The main reason for the position, in what context and what is the overall end result.
The Accounting Officer is responsible for maintaining financial, accounting, administrative and personnel services in order to meet legislative requirements and support operations.(The way that the position contributes to and impacts on the organization)
The Accounting Officer reports to the Business Manager and the Director and is responsible in preparing financial statements, maintaining cash controls, preparing the payroll and personnel administration, purchasing, maintaining accounts payable and managing office operations. Failure to provide adequate services may result in lost or misused revenues, inaccurate financial statements and financial hardships for employees, contractors and suppliers if the payroll and/or accounts payables are not processed in an accurate and timely manner.
QUALIFICATIONS
Education
Required:
Bachelor‟s degree with major coursework in accounting, finance, economics or a related field
Preferred:
Bachelor‟s degree with C.P.A
Experience
Required:
Two years hands-on all round experience working in an accounts office and one year of general fund accounting experience, or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job as listed above.
Preferred:
Three years work experience as finance officer
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Competency/Skill/Ability:
Knowledge of: (at entry)
Applicable laws and regulations
Auditing practices and principles
Computerized accounting programs
Fund accounting
Generally accepted accounting practices and principles Fund accounting practices and principles Public agency budgeting practices and principles Computer applications related to the work Standard office practices and procedures
Generally accepted accounting principles
The incumbent must have proficient knowledge in the following areas:
Accounts payable and accounts receivables
Preparation of financial statements
Standard office practices and procedures Techniques for dealing with a variety of individuals from cultural and ethnic backgrounds, in person and over the telephone
Administration of employee benefits
Office administration
Payroll systems and reporting
Preparation of financial reports
Skill in: (at entry)
Preparing financial and/or auditor statements, schedules and reports; Interpreting, applying and explaining complex laws, codes, regulations and ordinances; Reviewing and verifying accuracy of data; Maintaining accounting records for special accounts and projects; Making sound, independent judgments within established polices and procedures; Maintaining accurate financial records and preparing clear and accurate reports for informational, auditing and operational use; Reconciling accounts, records, reports and journals;
Organizing own work, setting priorities and meeting critical deadlines; Communication to interact effectively with co-workers, managers, subordinates and the general public sufficient to convey information and to receive work direction.
RESPONSIBILITIES/DUTIES/FUNCTIONS
Accounting Officer
Calculates and prepares reimbursement billings and tracks receivables; reconciles monthly accounts receivable.
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Compiles of budgets, cash-flow forecast and financial management reports on monthly and ad hoc basis
Liaises with auditors and administration to answer queries on financial based matters
Oversees the payroll and credit control
Analyzes and reconciles expenditure and revenue accounts, including trustee accounts and investment reports
Assists with the fiscal year-end and fixed asset accounting
Assists with the preparation of the annual and mid-year budgets
Prepares and files annual financial statements
Prepares audit schedules for external auditors and acts as a liaison between the school and auditor
Takes care of all aspects of bookkeeping including sales and purchase ledger input, reconciliations, journals and nominal ledger administration
Prepares monthly financial statements
Prepares of statutory annual reports
Proposes and discusses changes and improvements to the current accounting setup
Other key responsibilities with the main activities will be to:
1. Make sure that the finances are maintained in an accurate and timely manner by wisely administering the financial system.
Main Activities will to:
Ensure transactions are properly recorded and entered into the computerized system
Establish and maintain cash controls
Establish and maintain supplier accounts
Establish, maintain and reconcile the general ledger
Implement financial policies and procedures
Issue cheques for all accounts due
Assist with preparation of the budget
Assist with the annual audit
Ensure data is entered into the system
Prepare income statements
Prepare monthly financial statements
Prepare quarterly reports and report on variances
Ensure security for all credit cards and verify charges
Maintain financial files and records
Maintain the computerized accounting system
Maintain the purchase order system
Monitor cash reserves and investments
Prepare and reconcile bank statements
Prepare balance sheets
2. Produce complete and accurate records of all moneys by properly maintaining the accounts payable and accounts receivable systems
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Main Activities will be to:
Reconcile the accounts payable
Reconcile the accounts receivable
Reconcile weekly deposits
Compile source documents
Ensure the safeguarding of all funds
Issue receipts
Prepare journal summaries
3. Ascertain accurate payment of benefits and allowances by having accurate workers‟ files and records.
Main Activities will be to:
Maintain confidential employee files
Maintain the leave management system
Prepare separation documents for terminated employees
Submit remittances
Verify and report on benefits payments
Verify annual leave records
Administer benefit entitlements
Document new employees
Establish employee files in the computerized accounting system
4. Pay employees in an accurate and timely manner by maintaining a monthly payroll.
Main Activities will be to:
Prepare, review and file payroll summaries, journals and reports
Process pay cheques
Set up employee files
Update leave and lieu time
Verify and code timesheets and hours worked
Calculate employee salaries, deductions and contributions
Calculate source and miscellaneous deductions
Enter payroll information into the computerized accounting system
5. Develop a mechanism for an efficient and effective office management
Manage the filing, storage and security of documents
Manage the repair and maintenance of computer and office equipment
Order office supplies
Respond to inquiries
Main Activities will be to:
Maintain booking registers
Maintain insurance coverage
8
Admission & Marketing
POSITION: Admissions & Marketing
IMMEDIATE SUPERVISOR: Business Manager
POSITION SUMMARY
The Admission & Marketing Team (AMT) supervises, plans, and organizes the student‟s admission process within the standards and guidelines of the school. This post is responsible for spelling out a comprehensive admissions program as well as plans, develops and implements the marketing strategies of the school under the guidance of the Administration. Admissions recruitment, counseling, outreach and application review are all significant functions of this position.
QUALIFICATIONS
Education
Required:
Bachelor‟s Degree with Marketing
Preferred:
Master‟s Degree in Marketing
Experience
Required:
One year of admissions counseling
Two years of experience in marketing, public relations, interviewing and/or counseling people preferably in a long-term care setting
Preferred:
With experience in coordinating programs
Competencies:
For a successful discharge of the duties, the post-holder needs the following competencies:
Customer Service – Manages difficult or emotional customer situations; Responds gently and promptly to customer
Dependability – Follows instructions within management direction; Makes timely decisions
Judgment – Demonstrate sound and accurate judgment; Show sensitivity to requests for service; Meets commitments
Oral Communication – Has persuasiveness in positive or negative situations; Listens and gets clarification; Responds well to questions
Adaptability – Grapples effectively with competing demands; Is able to deal with frequent change, or unexpected events
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Attendance/Punctuality – Is consistent at work and on time
Change Management – Develops feasible implementation plans; Communicates changes effectively; Supports those affected by change
Organizational Support – Upholds policies and procedures; Completes tasks correctly and on time
Planning/Organizing – Shows efficiency; Exhibits skill in being a good organizer
Problem Solving – Resolves challenges and problems in a timely manner; Basis decisions on analyzes of right information
Professionalism – Shows tact in approaching others; Reacts well under pressure; Treats others with equity and respect; Keeps commitments
Quality – Exhibits accuracy and thoroughness
Quality Management – Promotes quality in many ways; Models accuracy and thoroughness
Quantity – Satisfies productivity standards; Does projects in timely manner
Safety and Security – Prioritizes safety and security procedures; Uses equipment and materials properly
Teamwork – Balances team and individual responsibilities
Written Communication – Writes understandably and informatively; Edits work for spelling and grammar
Skills & Abilities:
The post-holder must be able to:
Solve practical problems and deal with a variety of concrete variables.
Work under pressure and tight deadlines
Write routine reports and correspondence.
Develop and maintain a strong marketing program.
Generate „good ideas‟ for the job
Have knowledge of a range of IT applications including PowerPoint, spreadsheets, etc
Have knowledge of admissions processes, related compliance procedures and other regulatory requirements.
Have the interest in and passion to work with young people
Give presentations to large audiences
Have good communication and number skills
Interpret a variety of instructions in written, oral, or schedule form.
Maintain records and prepare reports from such records.
Plan, develop, organize, implement and evaluate the admission process.
Recognize the importance of „attention to detail‟ in all areas of work
Personality and motivation
The post-holder:
Has the ability to work under pressure
Has the ability to be flexible, adaptable and responsive to change
Is a team player with excellent inter-personal skills
Is friendly and has outgoing personality with a sense of humor
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RESPONSIBILITIES/DUTIES/FUNCTIONS
Admissions Duties
Counsels prospective applicants on the admissions process and opportunities
Demonstrates awareness of the roles of the school in Bangkok
Assists in the development and delivery of on-campus events and programs for counseling groups and individuals
Is responsible for demonstrating a positive image of the school
Reviews the Admission‟s policy and procedure manual, job descriptions, etc. annually for revisions and makes recommendations to the appropriate person
Assures that all admission procedures are followed in accordance with established policies
Develops a positive admissions process for new or returning students
Greets and works with community contacts, helping them with any questions or concerns they have regarding student placement
Promotes “customer service” throughout the facility
Represents the school both on- and off-campus to a prospective students, parents, secondary school counselors and other individuals or organizations involved in the college selection process
Plans and implement recruitment activities for assigned high schools and territories, including travel to distant places
Plans, develops, organizes, implements and evaluates the admission process.
Reviews and scores application essays and other materials submitted by applicants for the purposes of making admission decisions
Assures that the school interviews all prospective students for initial information (pre-admission interview)
Coordinates and contributes to the success of various student visit programs designed to recruit targeted prospective applicants to the school
Marketing Duties
Develops and maintains close ties with relevant agencies and institutions
Develops and implements marketing strategies
Develops and maintains a strong marketing program
Undertakes other duties as may reasonably be assigned by the Director
Arranges visits and presentations to various elementary schools
Develops and maintains close links with other schools in order to facilitate access for all prospective students
Develops and maintains effective working relationships with relevant contacts in schools
Assists with the organization of other marketing promotions
Develops and evaluates promotional activities to ensure they achieve the objectives
11
Assets Officer
POSITION: Assets Officer/Custodian
IMMEDIATE SUPERVISOR: Business Manager
POSITION SUMMARY
The Asset Officer position is a hybrid role that merges the oversight of property
management with hands on financial planning and execution to develop, maintain the health of the assets of the organization. This post is characterized by a high degree of responsibility, creativity, vision, accountability, technical aptitude and diplomacy. This may include the possibility that the school will operate dormitories for the students and income generating projects/ special programs in line with the vision and mission.
QUALIFICATIONS
Education
Required:
Bachelor‟s degree in accounting
Preferred:
Master‟s degree in management or MBA
Experience
Required:
A minimum of two years experience in property management or a related field is required.
Preferred:
Three to five years of successful experience in property management.
Competency/Skills/Abilities:
Professional image
Strong customer service orientation
Management and motivational skills
Good understanding of sales and marketing concepts and the ability to develop, implement, and evaluate marketing plans
Excellent communication skills
Strong administrative and organizational skills
Strong time management skills and the ability to prioritize wisely
Ability to close a sale
Knowledge of on-site maintenance requirements including dealing with vendors and contractors
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RESPONSIBILITIES/DUTIES/FUNCTIONS
Responsibilities
Pre Development Properties
Participates in design development
Prepares management documents required for loan closings
Coordinates transition from construction completion to property management
Oversees property tax exemption
Portfolio Properties
Prepares cash flow projects for partnership funds
Administers partnership funds, including collection of capital contributions, banking and disbursement of funds
Oversees preparation of tax returns, quarterly and annual financial statements
Monitors project finances for conformity to budget, negotiates financial restructuring and/or amends regulatory agreements as necessary to stabilize operations
General Administration
Communicates effectively with staff members and ensure compliance of all
personnel management policies and procedures
Effectively performs and document appropriate evaluations including, but not limited to, performance reviews and corrective action reviews, and termination paperwork.
Prepares partnership activity reports for use both internally and externally
Manages a high quality on-site staff through implementation of effective recruitment, training, motivation, and development programs
Profitability
Develops yearly operating budgets and sales/marketing plans
Prepares and conveys all operational and financial data to the administration
in a timely manner with the assistance of other members of the staff
Analyzes operational information for impact, identifies trends and recommends
strategies and adjustments
Maximizes teachers‟ housing rental income while minimizing expenses through effective planning and control
Effectively monitors all income, including delinquencies
Achieves the highest possible net operating income through the implementation of effective cost control and revenue improvement programs
Manages the properties in the most efficient and profitable manner possible
given the existing market conditions consistent with the goals and objectives of the school
Administrative
Monitors the timely receipt and reconciliation of rent collections and ensure
landlord/tenant statutes are followed
Analyzes and evaluates monthly and/or quarterly financial statements. Write clear and concise owner‟s reports to substantiate the analysis
Directs efforts to ensure all purchasing guidelines are followed and posting of the budget control ledger is accurately completed
Participates in training classes and meetings as required
Prepares and ensures staffing schedules are consistent with property needs.
Computer
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Effectively operates the computer and ensures all required staff is properly trained to perform their computer duties
Ensures that accurate submission of all reporting lease and bond paperwork is accomplished timely and includes approvals as required
Quality Leasing
Establishes and implements leasing goals.
Adheres to established policies and procedures for screening applicants for residency in the compound.
Provides training and motivation to leasing staff and ensure group-orientation sessions are conducted as needed.
Effectively shows, leases, and moves in prospective residents.
Marketing
Directs efforts to implement sales and marketing plans, which effectively maximizes rental income and results in high occupancy
Evaluates and recommends changes on rent/pricing strategies
Effectively maintains product knowledge of property and competitive properties
through consistent evaluation of market conditions and trends
Resident Retention
Enforces resident retention and service request follow-up programs
Assists and ensures all customer complaints are handled promptly and
appropriately
Implements and monitors effective lease renewal programs
Ensures publication and distribution of community newsletters and other communications to residents as required
Directs and manages resident functions in such a manner as to win and maintain the respect and goodwill of all residents
Maintenance & Quality Control
Monitors service request turnaround and ensures the responsiveness of the
maintenance staff
Promotes and teaches safe work practices among on-site staff and ensures all safety programs are implemented and followed
Ensures that all physical aspects of the property are at all times fully functional
and maintained in an attractive condition
Monitors an effective preventative maintenance program
Customer Service Orientation
Creates the greatest possible satisfaction and well being of all others associated with the property
Maintains a high level of customer service awareness in relation to both residents and prospects
Communicates effectively with teachers and stakeholders. Ensures that any areas of concern are addressed promptly and thoroughly
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Activities/ Student Affairs Coordinator
POSITION: Activities/ Student Affairs Coordinator
IMMEDIATE SUPERVISOR: Director/School Principal
POSITION SUMMARY
This position is considered as an administrative post to assist the Director and to oversee and plan the overall school activities and student life in coordination with other departments like the Registrar and the Finance Department. The Student Affairs Coordinator is in charge of holding conferences with parents and the students.
QUALIFICATIONS
Education
Required:
M.A. in Psychology/Education/Counseling
Preferred:
Ph.D. in Education/Counseling
Experience
Required:
Minimum of five years of successful teaching experience
English Proficiency and Computer Literate
Preferred:
Three years experience in Student Affairs
Competency/Skills/Abilities:
Ensures confidentiality of privileged information
Maintains unbiased attitudes in fulfilling responsibilities
Possesses leadership qualities and has good organizational skills
RESPONSIBILITIES/DUTIES/FUNCTIONS
Keeps record of the Student Administration and Discipline Committees‟ minutes
Maintains student discipline in accordance with the school policy
Plans and coordinates the school activities, the departments or groups
Coordinates students‟ attendance and citizenship record
Counsels students with discipline problem
Creates a climate conducive to good student morale
Creates an environment conducive to teaching and learning
Encourages counseling service for students experiencing difficulties and behavioral problems.
Takes care of the student administration and discipline
Any other duties and responsibilities that may be assigned by the Director
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Prepares and updates the Student Handbook.
Assists the Principal for activity/field trip/program planning and arrangements
Encourages students to participate and excel in the total school program.
Finds and suggests a safe and appropriate place for students‟ camping.
Holds conferences with parents and students
Provides orientation for new teachers in regard to attendance and citizenship/discipline policies and school regulations for students
COMMITTEE CHAIR/MEMBER
Discipline Committee, Chair
Member, Ad Council
Member, Safety Committee
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Assistant Registrar
POSITION: Assistant Registrar (Management Secretary)
IMMEDIATE SUPERVISOR: Registrar
POSITION SUMMARY
The Assistant Registrar serves as the right arm of the Registrar in all the activities related to the registration of the students. This post is often the first contact with the school by prospective students, thus, the role requires a strong customer focus and the dissemination of accurate, relevant and sufficient information. The responsibilities include responding to enquiries by providing appropriate information, processing application, liaising with the Thai embassy for appropriate student visa, registering international students and keeping accurate up-to-date student enrolment records.
QUALIFICATIONS
Education
Required:
Bachelor‟s degree
Preferred:
Master‟s degree
Experience
Required:
At least two years experience in the Registrar‟s Office
Preferred:
Three to five years experience in the Registrar‟s Office
Competency:
Good service minded, positive attitude and hard working
Skills:
Computer literate (MS Excel and MS Word)
RESPONSIBILITIES/DUTIES/FUNCTIONS
Keeps up-to-date registered students‟ list
Maintains the students admission/ attendance record
Arranges schedules and personnel for the placement test and grading
Calculates and keeps a record of the students‟ GPAs each quarter
Assists the Registrar in discharging the office duties
Sets up files for new students and others as needed for use
Any other duties and responsibilities that may be assigned by the immediate supervisor
Prepares the grade GPA for graduates to be submitted to the MOE
Prepares the transcripts and letters of certification for graduates
Registers the students in the record book or computer
Takes care of the scheduling of test for new students
Keeps up-to-date list of students who withdraw
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Business Manager or CFO
POSITION: Business Manager
IMMEDIATE SUPERVISOR: Director
POSITION SUMMARY
The Chief Financial Officer (CFO) oversees the crucial non-academic aspects of the educational system such as finance and operations. This position supervises several sub-departments under it. The Chief Financial Officer is the top financial position in any organization. His or her role is to carry out the following tasks: Oversees and directs financial strategy, planning and forecasts; conferring with the Executive Director and department heads; Analyzes and reports on trends, opportunities for expansion and projection of future growth; Monitors and supervises all school accounting practices, including accounting departments, preparing budgets, financial reports, tax and audit functions.
DISTINGUISHING CHARACTERISTICS
The CFO is responsible for managing and integrating a program of broad, comprehensive financial services for the, including utility rates and customer water and sewer billing services, business license tax and other permit fee administration and collection and the management and investment of funds. This post also serves as Risk Manager and ensures sound programs of insurance coverage and loss control. Responsibilities and assignments are broad in scope and allow for a high degree of administrative discretion on issues that are complex, interpretive and evaluative in nature.
QUALIFICATIONS
Education
Required:
BA in Finance or Accounting
Preferred:
C.P.A. or Master‟s degree in Accounting, Finance or Business.
Experience
Required:
A minimum of 8 years experience in a senior role
Preferred:
Preferably 10 years experience in a senior role
Excellent verbal, analytical, organizational and written skills
RESPONSIBILITIES/DUTIES/FUNCTIONS
Develops, implements and monitors long-term plans, goals and objectives focused on achieving the mission and assigned priorities
Directs developing alternatives and recommendations involving financial management issues
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Plans, organizes, manages and directs the programs and activities of the Finance Department
Advises departments concerning budgetary and financial issues and problems
Analyzes proposals for capital and operating programs
Serves as the risk manager
Serves as Treasurer and Risk Manager
Supervises the development of periodic financial and reports to the Director, Board, and departments
Works with broker to ensure prudent insurance coverage types and levels
Directs the development, implementation and evaluation of plans, policies, systems and procedures to achieve annual goals, objectives and work standards
Ensures compliance of investment activities with policy requirements
Establishes performance requirements and personal development targets
Evaluates investment performance
Keeps abreast of law and regulations governing financing and capital financing strategies
Leads out in preparing financial analyses and reports
Manages a variety of billing, license and collections programs to achieve high levels of customer service
Monitors debt payments and ensures compliance with reporting requirements; Evaluates alternatives for financing or refinancing of debt;
Monitors performance against the annual department budget;
Assists in the review and analysis of revenue estimates, expenditures and fund conditions
Coordinates development of the budget and long-range financial forecasts
Coordinates preparation of budget and administers it
Develops and participates in implementing goals, objectives, policies, standards and internal controls for the Finance department
Provides professional assistance to management and the Board on finance and related matters
Reviews analytical reports to ensure that data are accurate and complete and notes and explanations are correct, relevant and descriptive
Serves as liaison to the Finance Committee and provides research and other staff support
Oversees cash receipts for utility payments and tax collections for the government,
Oversees preparation of the Comprehensive Annual Financial Report
Oversees utility billing, business license and other permit administration, billing and collections
Performs cash management analyses and makes investments of funds
Plans, organizes, controls, integrates and evaluates the work of the Finance department, including accounting, cash management, utility billing, business license billing and collections, risk management and loss control, payroll and benefits administration and related functions
Prepares long-range revenue projections and expenditure forecasts
Presents quarterly financial reports to the Board
Provides compensation and other rewards to recognize performance
Provides expert professional assistance and support to management on financial, accounting, financing and related matters
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Provides leadership and works with staff to develop and retain highly competent, customer service-oriented staff through selection, compensation, training and day-to-day management practices which support the mission and values
Operations
Supervises activities of personnel involved in performing internal operations in various departments
Audits accounts, records of proof, and certifications to ensure compliance of workers with established standard procedures and practices
Compiles reports on operating functions of department
Conducts staff meetings of operations personnel, or confers with subordinate personnel to discuss operational problems or explain procedural changes or practices.
Controls supply of money on hand to meet daily needs and legal requirements.
Prepares work schedules and assigns duties to operations personnel to ensure efficient operation of department
20
Cashier
POSITION: Cashier
IMMEDIATE SUPERVISOR: Business Manager
POSITION SUMMARY This position handles customers’ payments and receives and disburses money within the school policies. Moreover, the post-holder collects payment for services, makes change, and hands out receipts. At special times, it may also issue cash refunds and credit or cash checks for customers and employees.
QUALIFICATIONS
Education
Required:
Bachelor‟s Degree in Accounting
Preferred:
M.A. or C.P.A.
Experience
Required:
One year work experience in the Business Office
Preferred:
Three years work experience as cashier
RESPONSIBILITIES/DUTIES/FUNCTIONS
Issues receipts, refunds, credits, or change due to customers
Keeps periodic balance sheets of amounts and numbers of transactions
Pays company bills by cash, vouchers, or checks.
Answers customers’ questions, and provides information on procedures or policies.
Cashes checks for customers
Compiles and maintains non-monetary reports and records.
Pays for company supplies and equipment
Prepares paychecks or pay envelope
Sorts, counts, and wraps currency and coins.
Makes sure there is no mistake in the match up of records and cash
Computes and records totals of transactions.
Establishes or identifies prices of goods, services or admission, and tabulate bills using calculators, cash registers, or optical price scanners.
Greets customers entering establishments
Readies cash and checks for bank deposit
Receives payment by cash, check, credit cards, vouchers, or automatic debit
Resolves customer complaints
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Curriculum Coordinator (CC)
POSITION: Curriculum Coordinator
IMMEDIATE SUPERVISOR: Academic Director
POSITION SUMMARY
This position is crucial for the system to facilitate the smoothness of the administration of the academic program. The CC reports to the Academic Director to assist and support the overall curriculum delivery. The CC is responsible to coordinate and plan for the academic assessment aspect including the ITBS, quarterly exams, MAC II, and report cards.
QUALIFICATIONS
Education
Required:
M.A. in Curriculum & Instruction or Educational Administration
Preferred:
M.A. in Curriculum & Instruction or Educational Administration
Experience
Required:
Minimum of three years successful teaching experience
Preferred:
Five years of progressive and successful teaching experience
Competency/Skills/Abilities:
Possesses good people skill
Exhibits poise and self confidence and maintains professional appearance
Has ability to solve problems regarding the school
Accepts constructive criticism
Reports to work on time
Has unbiased attitude
Possesses administrative skill
Possesses the knowledge and skill needed to provide quality leadership in school
Is computer literate
RESPONSIBILITIES/DUTIES/FUNCTIONS
Assists the academic director in scheduling the teachers‟ schedule
Attends the leadership team, administrative committees and school board
Be involved in the school activities and give advice on related matters.
Checks the teachers‟ course outlines and lesson plans
Helps in creating a climate conducive to teaching, learning and working
Establishes good public and employee relations by communicating school policies to staff members and teachers and being accessible to teachers
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Acquaints the teachers with their duties and responsibilities
Assists the Academic Director and Section Coordinators in directing the activities of all teachers in the performance of their assigned duties
Assists the in making the school bulletin and newsletters
Assists the director in providing instructional leadership and support within the school
Evaluates performance of the teachers/subordinates under his/her supervision
Finds the graduation speakers for each level and present the names of the proposed speakers to the school director
Keeps record of the departmental committee minutes and provides copies of the minutes to co-administrators
Maintains a school consistent with country law and ministry of education policy
Maintains professional work habits
Observes classes and documents all evaluations
Updates the Teacher Handbook
Promotes the implementation of the ESLR
Assists in the ordering and distribution of instructional supplies
Helps monitor the teaching and learning process
Works with subject area coordinators and department heads in the articulation and delivery of the curriculum
Prepares the schedule for the teachers‟ morning and afternoon supervision duties and to submit it to the administration for approval before distributing to the teachers
Provides leadership and support for academic staff and coordinators
Provides orientation for new teachers in regard to school policies and regulations
Checks the teachers‟ course outlines
Recommends and takes the initiative to get the teachers qualified to teach at the school
Reviews, selects and recommends instructional materials and equipment for teachers
Any other duties and responsibilities that may be assigned by the director and academic director
COMMITTEE CHAIR/MEMBER
Chairperson of the Curriculum Committee
Member of the Activities Committee
Member of the Administrative Committee
Co-Chair of the WASC Committee
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Department Coordinator
POSITION: Department/ Subject Area Coordinator
IMMEDIATE SUPERVISOR: Academic Administrator
POSITION SUMMARY
The Department Coordinator is to work with all the teachers in his/her area of discipline to ensure that a consistent, sequential and integrated curriculum is offered and implemented throughout the school. He/She is responsible to the School Principal/ Curriculum Coordinator for curriculum development and delivery in their subject areas from grade one to twelve including the Nursery and the ESL. The Department Coordinator represents his or her members‟ view on matters that affect the whole school just as the Principal for the Ad Council.
QUALIFICATIONS
Education
Required:
B.A. in the relevant field
Teaching License
Thai Language and Culture Certificate
Preferred:
M.A. in Education
Experience
Required:
Minimum of three years of successful teaching experience
Preferred:
Presentable
Leadership qualities
English Proficiency
Computer Literate
Competency/Skills/Abilities:
RESPONSIBILITIES/DUTIES/FUNCTIONS
Responsibilities and Duties
Curriculum
Updates teachers of the innovations and developments within their teaching field
Works closely with the WASC Team
Collects and checks the course outlines, examination papers (including ESL) and then submits them to the Director‟s Office
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Ensure that teachers follow the school policy regarding homework and projects
Fills in and submits the requisition form with requested items to the Director‟s Office.
Takes the lead in the selection, development and utilization of textbooks, instructional materials, equipment and methodologies within their subject areas
Management
Submits copies of the minutes to the administrators
Calls for departmental meetings once or twice a month
Checks the course outlines and examination papers on time
Creates a climate that is conducive for teaching and learning
Keeps records of the minutes of the meetings
Presides over departmental meetings
VI Chairperson and Member
a. Chairperson of the Departmental Meetings
b. Member of the Home Group and Focus Group
c. Member of the other committees as requested
Departments:
Arts & Music
Business
English
ESL
IT/Computer
Mathematics
Nursery
P.E. & Health
Science
Social Studies
Thai
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DEPUTY DIRECTORS
Deputy Director – Academic Administration/ Development
Deputy Director – Curriculum/Assessment (with Reporting)
Deputy Director – Operations & Parent Relations
POSITION: Deputy Director
IMMEDIATE SUPERVISOR: Director
QUALIFICATIONS
Education
Required:
MA or Ongoing
Preferred:
M.A. in OD/Administration or Finance
Experience
Required:
Three years experience in school administration
MAIN DUTIES
Accept the delegated responsibilities to lighten the load of the Director
Ensure that all the duties are implemented effectively and efficiently
Updates the Director of the school progress
Carries any additional delegated tasks as given by the Director
Takes the job of the Director when he/she is absent
Reports to the Director
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Development Officer
POSITION: Development Officer
IMMEDIATE SUPERVISOR: Director
POSITION SUMMARY
The Development Officer will carry primary responsibility for the organizational development and fund development/disbursement for organizational health. Furthermore, it assists in marketing and branding of the school and will coordinate the interaction with Student Activities, the Public Affairs and Media Relations Office, other internal schools, units and external business partnerships.
QUALIFICATIONS
Education
Required:
B.A. in Marketing or HR
Preferred:
M.A. in OD/Administration/Marketing
Experience
Required:
Five years experience in administration or HR/OD/Marketing
Preferred:
Excellent writing skills are essential
Web/internet knowledge would be an advantage
Excellent interpersonal and organizational skills
Good team player
RESPONSIBILITIES/DUTIES/FUNCTIONS
Helps in the preparation of briefing documents for development initiatives
Promotes the alumni relationships
Assists the development and implementation of an annual marketing plan of the school
Serves as the school liaison and student recruitment director
Attends international fairs and educational gathering to promote the school
Assists in the development of marketing materials and prospectus
Creates and maintains an Alumni Page in the School Paper or Webpage
Conducts surveys and interviews regarding customer needs to readjust the curriculum
Develops strategies to support program advertising
Analyzes the competitor programs and structures
Liaises with the Public Affairs and Media Relations Office
Supports in fostering relationships with the academic and the professional community
Any other duty as may be assigned from time to time
COMMITTEE CHAIR/MEMBER
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Director/School Principal
POSITION: Director
IMMEDIATE SUPERVISOR: Board/Licensee
POSITION SUMMARY
The main role of the Head of School is to provide academic leadership to ensure the highest quality of education and student attainment in accordance with the School‟s stated mission and objectives, while working within the agreed policies, objectives, programs, vision, and financial limits set by the Board. The Head of School is required to have the ability to develop a vision and and then to communicate it clearly and share it with the Siam community. Additionally the Head of School will be expected to develop a comprehensive/strategic development plan and to give strategic advice and seek approval from the Board on all big matters of academic school development and policy.
The Director/School Principal is responsible for the smooth and efficient operation of the school. The position requires regular interaction and open communication with the School Board as well as to the school officers, teachers, staff, parents and constituents.
QUALIFICATIONS
Education
Required:
M.A. in Education Administration or its equivalent
Preferred:
Ph.D. in Educational Administration
Experience
Required:
Minimum of three years of experience in school administration
Three to five years of classroom teaching experience
Preferred:
Five years of progressive and successful teaching experience
Able to accept constructive criticism
Computer Literate
Basic accounting knowledge
English Proficiency
Maintain a professional appearance
Competency/Skills/Abilities:
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Ability to work with people
Public speaking ability
Leadership qualities and has good organizational skills
RESPONSIBILITIES/DUTIES/FUNCTIONS
Primary Responsibilities include: Preffix with “To”
A. The Curriculum
 Ensure the delivery of the approved curriculum in accordance with the School‟s agreed policy documents as well as the Laws and Regulations of Thailand.
 Propose innovations and revisions to the curriculum and policy documents as necessary through the School‟s committee structure.
 Advise, consult and cooperate with the School‟s Thai Principal in all matters relating to her/his legal duties and capacity.
 Ensure the provision of a full program of extra-curricular activities in accordance with student/parental demand.
B. Academic Staff
 Ensure the quality of teaching through the recruitment, deployment, professional development, monitoring and appraisal of academic staff (including support staff).
 Ensure the efficient and effective operation of the academic management staff structure, enabling the appropriate delegation of responsibilities to achieve the School‟s stated objectives.
 Supervise and direct the deputy principals, coordinators, supervisors, teachers and all other persons employed in either the academic management or the instructional activities of the school.
 Cooperate with the School‟s License Holder in relation to appointments specified under the Private Education Act.
C. Student Assessment
 Ensure that all students accepted for enrolment in the School have sufficient knowledge of the English language to enable them to benefit from the education provided.
 Ensure the implementation of a system for the regular assessment of student attainment and progress and the maintenance of student records.
 Use assessment results to inform curriculum planning and classroom practice.
D. Partnership with Parents and the Community
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 Maintain good working relationships with parents so that they are informed about the School‟s curriculum and other activities, receive regular reports on their children‟s attainment and progress, and are able to be involved in and support their own children‟s education.
 Establish and maintain good working relationships with other schools, organizations, chambers, and community groups.
 Represent and promote the interests of the School in the local and international community.
E. Non-academic Affairs
Coordinate with the School‟s Business Manager on all non-academic matters including:
 The organization of administrative and other non-academic staff.
 The preparation of annual budgets through the CFO and the administration of the School.
 The development and implementation of the long-term business strategies and planning of the School.
F. Communication
 Produce written reports on academic matters as required by the Board of Governors or its Committees.
 Consult with the Business Manager/CFO and the Board on all academic aspects of school strategy and any matter that could have significant impact on the relationship between the School, the parents, The financial capability, the local and international community or the Authorities.
 Serve to satisfy the expected informational role with interpersonal and decisional roles.
G. Miscellaneous
 Undertake any official duties as may be required by the Board from time to time or its Committees.
Summarized essential duties will be to:
Coordinate overall school scheduling
Develop and implement a master plan for continual physical and academic progress
Represent the school to the public
Supervise and conduct evaluations of the faculty and staff
Supervise the administrative personnel
Approve photocopying of books
Direct administrative, faculty and staff meetings
Implement the administrative and education policies of the school and government
Prepare school calendar
Prepare the teaching schedule
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Acquaint the constituency, parents and other patrons with the goals, programs, policies and procedures of the school
Assign committee responsibilities
Be responsible for the spiritual/moral leadership of the school
Coordinate activities and responsibilities of the leadership team
Provide leadership in articulating a vision for the school
Recruit faculty and staff according to the policy, subject to the approval of the board
Any other duties and responsibilities that may be assigned by the school board
COMMITTEE CHAIR/MEMBER
Chairperson of the Faculty Meeting
Chairperson of the Ad Council
Member of the Board
Ex officio of all committees
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Discipline Officer (or Discipline Committee)
POSITION: Discipline Officer (or Discipline Committee)
IMMEDIATE SUPERVISOR: Director/Academic Administrator
POSITION SUMMARY
The Grounds Discipline Officer (or Committee) is responsible for the discipline in the school and to enforce the school discipline code or behavior expectations, and is also responsible to take the serious cases to the Discipline Committee. This position requires regular interaction and communication with the School Administrators, teachers, students and parents.
QUALIFICATIONS
Education
Required:
1. B.A. in Counseling/Psychology or its equivalent
2. At least two-year work experience
Preferred:
MA in Guidance/Counseling
Experience
Required:
At least three years of experience in student discipline
Preferred:
Five years of work experience in student discipline
Competency/Skills/Abilities:
English Proficiency
Demonstrates Fairness
Possesses leadership qualities
Computer Literate (Microsoft Word & Microsoft Excel)
Able to assure confidentiality of privileged information
RESPONSIBILITIES/DUTIES/FUNCTIONS
Basic duties will be to:
Help to enforce, implement and maintain the school rules and regulations.
Inspect the students in and out of the classroom.
Make the plans for the Discipline Department and present it to the Headmaster. For example, invite someone to speak to the students.
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Serve as secretary of the Discipline Committee.
Work closely with the Campus Supervisor
Work closely with the Headmaster and teachers to maintain student discipline in accordance with the school philosophy.
Work closely with the teachers.
Call and communicate with the parents concerning student behavior.
Check whether the students are in the proper uniform and their behaviors are acceptable
Ensure that the flag lineup especially in the High School Section is happening
Report incidents to the immediate supervisor and to the School Director
Any other duties and responsibilities that the immediate supervisor may assign
Chairperson and Member
Secretary of the Discipline Committee
Member of the Activities Committee
Member of the Student Administration Committee
Member of the Dorm Committee
Member of the Sports Committee
Member of the Social Committee
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Driver (Bus/Van)
POSITION: Driver (Bus/Van)
IMMEDIATE SUPERVISOR: Business Manager & Assistant Business Manager
POSITION SUMMARY
The Driver has the burden of safely transporting the students between home and school.
At all times, he/she must ensure adherence to safety rules. The driver may assist passengers in boarding or exiting.
QUALIFICATIONS
Education
Required:
High school graduate
Preferred:
With college credits in mechanics
Experience
Required:
Five years driving public transportation
Preferred:
Seven years of experience in driving public vehicles
Competency/Skills/Abilities:
Required Knowledge:
Geography — Knowledge of principles and methods for describing the features of land, including their physical characteristics and locations Law and Government — Knowledge of laws, court procedures, precedents, and government regulations/processes Transportation — Knowledge of principles and methods for moving people Public Safety and Security — Knowledge of equipment, policies, and procedures to promote effective operations for the protection of people and others Customer and Personal Service — Knowledge of principles and processes for providing customer and personal services Skills Required
Equipment Maintenance — Performing routine maintenance on equipment and determining when and what kind of maintenance is needed.
Reports delays, accidents, or other traffic and transportation situations, using telephones or cell phone Drives gasoline, diesel, or electrically powered multi-passenger vehicles to transport students between neighborhoods, school site and school activities Checks the condition of a vehicle tires, brakes, windshield wipers, lights, oil, fuel, water, and safety equipment to ensure that everything is in working order
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Complies with traffic regulations in order to operate vehicles in a safe and courteous manner
Follows safety rules as students are boarding and exiting buses, and as they cross streets near bus stops Picks up and drops off students at regularly scheduled neighborhood locations, following strict time schedules Reads maps, and follows written and verbal geographic directions
Operation and Control – Operating with good control the equipment or systems. Operation Monitoring — Watching gauges, dials, or other indicators to make sure a machine is working properly. Social Perceptiveness — Getting aware of others’ reactions and understanding why they react as they do. Regulates heating, lighting, and ventilation systems for passenger comfort Escorts little children across roads and highways Keeps bus interiors clean for students Has knowledge of driver procedures Maintains order among pupils during trips, in order to ensure safety Makes minor repairs to vehicles Prepares and submit reports that may include the number of passengers or trips, hours worked, mileage, fuel consumption, and/or fares received
Response Orientation — The ability to choose between two or more movements in response to two or more signals (lights, sounds, pictures). Reaction Time — The speed to respond (hand, finger, or foot) to a signal (sound, light, picture) when it appears Rate Control — The ability to time the movements in anticipation of changes in the speed and/or direction of a moving object or scene Time Sharing — The ability to shift back and forth between sources of information (such as speech, sounds, touch, or other sources) Multi-limb Coordination — The ability to coordinate two or more limbs (for example, two arms, two legs) while sitting, standing, or lying down. Far Vision — The ability to see details at a distance Night Vision — The ability to see under low light conditions Peripheral Vision — The ability to see objects or movement of objects to one’s side when the eyes are looking ahead Depth Perception — The ability to the distance between you and an object Near Vision — The ability to see details at close range (within a few feet of the observer)
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Food Services/ Cafeteria Matron
POSITION: Food Services/ Cafeteria Matron
IMMEDIATE SUPERVISOR: Director
POSITION SUMMARY
The Food Services/Canteen In-charge directs the operations of a high school cafeteria and snack areas. This position directs the operations of a central kitchen facility which prepares and serves food to the school community. Under the direction of the Business Manager, The Food Services In-charge plans, supervises and participates in the operation and activities of a high school cafeteria and snack areas as well as trains, supervises and evaluates assigned staff.
QUALIFICATIONS
Education
Required:
High School graduate
Preferred:
Bachelor‟s degree in H.E.
Experience
Required:
Three years successful and responsible experience in a large food service operation
Preferred:
Five years experience as cafeteria matron
Knowledge and Skill:
Sanitation and safety practices related to cooking and serving food Standard kitchen equipment, utensils and measurement Storage and rotation of perishable food Principles and practices of supervision and training Inventory methods and practices Health regulations Interpersonal skills using tact, patience and courtesy Record-keeping techniques
Ability: Plan, supervise and participate in the operation and activities of a high school cafeteria and snack areas Train, supervise and evaluate assigned staff Calculate, estimate, requisition and order food and supplies Train, supervise and evaluate personnel Maintain records and prepare reports
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Planning, organization and operation of a large food service program Methods of calculating and estimating needed food and supplies Methods of cooking, preparing and serving food in large quantities
Assure food preparation, service and storage procedures are in accordance with health, sanitation and safety regulations Meet schedules and time lines Work independently with little direction
Communicate effectively both orally and in writing Complete work with many interruptions
Participate in and assure the maintenance of food service equipment and areas in a clean and sanitary condition Operate standard kitchen equipment safely and efficiently Establish and maintain cooperative and effective working relationships with others
RESPONSIBILITIES/DUTIES/FUNCTIONS
Some of the essential duties will be to:
Maintain standards of efficiency and sanitation related to large quantity food preparation, heating, serving and storage activities
Train, supervise, assign, and evaluate the performance of assigned food services staff
monitor and adjust workloads and assignments to assure timely completion of work
Calculate and requisition required quantities of food; contact vendors to order food and supplies as appropriate
Plan and participate in food services for banquets, meetings and other special events as required
Participate in food service activities as needed to assure quality and timeliness of high school cafeteria services
Inspect items received for quality and quantity
Oversee and assist with proper storage and efficient use of food and supplies
Maintain records of employee assignments and working hours, production schedules,
sales and inventories; submit written and statistical reports
Plan, supervise and participate in the operation of a high school cafeteria involving lunches and snack items as assigned
Plan and supervise preparation of meals according to menu guides
Determine amounts to be served
Supervise and participate in high school cafeteria cleaning activities to assure compliance with health and sanitation requirements
Communicate with Business Manager and others to coordinate site food service activities with educational program, special events and activities or other school services
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Front Desk Receptionist
POSITION: Front Desk Receptionist
IMMEDIATE SUPERVISOR: Business Manager
POSITION SUMMARY
The person in this position will have the heart in doing the reception at the front office desk and is required to provide information to the parents and visitors who come to the school and also to assist new students.
QUALIFICATIONS
Education
Required:
Bachelor‟s degree
Preferred:
Bachelor‟s degree in Secretarial Science
Competency/Skills/Abilities:
Pleasant personality
English proficiency
Willing to learn new things
Computer literate – MS Word, Excel, etc
RESPONSIBILITIES/DUTIES/FUNCTIONS
Basic Responsibilities and Duties will be to:
Study the school philosophy, mission, vision, rules and regulations and the finance information
Direct the parents and visitors to the right office or person
Get information on the student‟s academic record and problems, if any, and send the information to the Registrar, Guidance Counselor, and Principal for academic evaluation and decision making
Accompany guests and show the school campus to the guests, parents and the students
Coordinate with the Registrar‟s office for the new student to do the entrance exam and also help supervise the exam
Greet the parents and visitors who come to the school
Send the exam paper to the Registrar‟s office for checking
Any other duties and responsibilities that may be assigned by the immediate supervisors
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General Service Officer
POSITION: General Service Officer
IMMEDIATE SUPERVISOR: Business Manager
POSITION SUMMARY
The post-holder supervises Service sub-departments and ensures the needs of those departments are met, and that member requests are processed in a timely manner in accordance with policies and procedures. Part of the work will be to administer and maintain the smooth operations of the services and programs in accordance with applicable school rules, and regulations.
QUALIFICATIONS
Education
Required:
Bachelor‟s degree
Preferred:
Bachelor‟s degree in Management or Computer
Experience
Required:
Two years experience in all phases of service department
Preferred:
Four years experience in school general services
Competency/Skills/Abilities:
RESPONSIBILITIES/DUTIES/FUNCTIONS
Maintains an orderly and safe work environment
Monitors the smoothness of the operations in the cafeteria
Oversees implementation and coordination of new services and programs
Performs other related duties incidental to the work described herein
Performs routine tasks in the receipt, inventory, storage and delivery of various items
Acts for the other service officer in his/her absence
Supervises member service personnel, and develops and maintain good employee morale.
Supervises the general control and administration of the member service personnel within established policy
Appraises the performance of personnel according to personnel policy schedules
Ensures that the requests and needs of the sub-departments are met promptly
Holds meetings at least once a week
Delivers and sets-up equipment/furniture
Plans for general member service personnel training
Performs related duties as assigned
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Grounds/Compliance Officer
POSITION: Grounds/Compliance Officer or Safety Supervisor
IMMEDIATE SUPERVISOR: Director/Academic Director
POSITION SUMMARY
Grounds /Compliance Officer is responsible in monitoring and implementing the School Policies relating to students as well as the standards or behavior expectations of the school.
QUALIFICATIONS
Education
Required:
Bachelor‟s degree
Preferred:
Bachelor‟s degree in counseling/ministry
Experience
Required:
Two years experience working in Student Administration
Preferred:
Five years experience working in Student Administration
Competency/Skills/Abilities:
RESPONSIBILITIES/DUTIES/FUNCTIONS
Collaborates with the Coordinators and teachers and by other means to direct compliance issues to appropriate channels for investigation and resolution;
Coordinates compliance activities of facilities to remain abreast of the status of all compliance activities
Develops and initiates maintenance and revision of policies and procedures for the general operation of the Ground/Compliance Program and its related activities to prevent illegal, unethical, or improper conduct
Develops, implements and executes annual facility work plans that audit and monitor compliance risk areas
Acts as communication liaison concerning compliance matters with the Academic Director
Acts as responsible person for gathering and reporting results of the compliance efforts
Assists in the identification of potential areas of compliance vulnerability and risk
Assumes responsibility of the Compliance Program even in the absence of the Director
Checks and implements the English Speaking Policy on Campus
Develops/implements compliance policies and procedures for the resolution of compliance issues and provides general guidance to the Program on how to avoid or deal with similar situations in the future
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Heightens awareness of the Compliance Program and the understanding of new and existing compliance issues and related policies and procedures
Identifies trends and tendencies that may be disastrous to the image of the school
Institutes and maintains an effective compliance communication program
Oversees and recommends ways to improve students‟ safety
Oversees Compliance Program
Reports to the Academic Director and has direct access to the Legal Counsel Office
Responds to alleged violations of rules, regulations, policies and procedures and oversees a system for uniform handling of such violations
Reviews and evaluates compliance issues/concerns
Serves as an internal resource with who concerned employees may communicate after other formal channels and resources may have been exhausted
Works with teachers as necessary, and others as appropriate, to develop effective compliance education and training programs, including appropriate introductory training for all teachers and staff
Performs such appropriate functions as may be assigned from time to time by the Director
Ensures that policies and procedures are followed and behavior in the organization meets standards set forth by the school
Exists as a channel of communication to receive, direct and act upon compliance issues to appropriate school personnel for investigation and resolution
Formulates policies for the English Speaking program
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Guidance Counselor
POSITION: Guidance Counselor
IMMEDIATE SUPERVISOR: Director/Academic Administrator
POSITION SUMMARY
The guidance Counselor advises students in course selection, requirements for selected area of concentration, and college plans. The post-holder may work with individual students or groups. Moreover, this position develops, implements, and evaluates the Guidance and Counseling strategic plan.
QUALIFICATIONS
Education
Required:
Bachelor‟s degree with counseling emphasis
Preferred:
M.A. with counseling emphasis
Experience
Required:
Minimum of five years of work experience as high school counselor
Preferred:
Able to assure confidentiality of privileged information
Performs a variety of tasks
Works under general supervision
A certain degree of creativity and latitude is required.
Competency/Skills/Abilities:
Ability to work independently Analytical skills Computer literacy Confidentiality Creativity and innovation Interpersonal communication skills
Ability to adapt in a changing workplace Ability to display expertise in areas of responsibility Ability to learn and further develop professionally
Leadership skills Listening skills Motivation skills Needs assessment skills Project management skills Team participation
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Time management skills Willingness to appreciate the differences in individuals Written communication skills
Organizational skills Planning skills Presentation skills Problem solving skills
RESPONSIBILITIES/DUTIES/FUNCTIONS
Collaborates as a team member on delivery of new student orientation, student retention initiatives, information nights, and student success workshops Collects data and participates in assessment of services
Coordinates student needs assessment and guidance-related teacher/parent education
Coordinates with the library in ordering books related to Guidance and Counseling
Creates reports and maintains student files
Develops, implements, and evaluates the Guidance and Counseling strategic plan
Executes the policies relating to the Guidance Services
Helps seniors prepare for college life (also refers students to community resources)
Helps organize and manage a school counseling program and related services
Holds regular monthly meetings with the Guidance Committees of the Elementary, High School, ESL section
Interprets and supervises testing of IOWA, Mac II, SAT, etc
Keeps confidential records of personal interview of teachers, administrators and other guidance personnel with students
Acts as coordinator in developing and maintaining a system of school reports and records in matters related to guidance
Assist in setting up preventive programs such as substance abuse, sex education, etc
Assist the new students in planning and adjusting to their new environment
Assists in orientation of new students –standards, policies guidelines, activities and services of the school
Attends staff meetings and training sessions, and maintains currency in profession
Collaborates with colleges and universities as well as help students enter them
Makes students aware of campus and community resources
Organizes special events that involve parents or resource people from the community in guidance projects
Provides academic advisement for new students, including those in transfer
Provides career advisement, helping students make decision on college majors and career opportunities
Stresses consultation-cooperative process in assisting teachers/staff to think through problems and to develop skills that make them more effective in working with students
Supports students with career guidance (Occupational Tests, visits to Universities, choosing major areas of study, assist students in scholarship searches, etc)
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Supports students, faculty and administration in any other area vital to students‟ educational, spiritual, social and personal growth and development to become responsible and productive citizens of society
Provides counseling and /or referrals- individual and small groups
Provides information on study skills and other college success strategies for seniors
Refers senior students to print and web-based resources related to career information
Reports and recommends to the faculty regarding the efficacy of the Guidance program
Represents the school in educational conventions relating to guidance
Uses technology to enhance delivery of service to students
Initiates a campus crisis intervention team
Pays particular attention to the following priority items:
Implements the guidance curriculum in collaboration with the teachers
Refers students to appropriate community agencies
Takes time for professional development
Consults with parents and teachers
Coordinates, conducts, and being involved with activities that builds the school and its operation
Counsels individuals and small groups concerning on educational and occupational plans
Counsels individuals and small groups on immediate needs and specific problems
Evaluates and updates regularly the guidance program
Any other duties and responsibilities that may be assigned by the immediate supervisors
COMMITTEE CHAIR/MEMBER:
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High School/Elementary Section Coordinator
POSITION: High School Section Coordinator (& Elementary Section Coordinator)
IMMEDIATE SUPERVISOR: Academic Director
POSITION SUMMARY
The principal sees to it that curricular alignment, delivery and enrichment are happening. The High School Coordinator inspires the academic workforce to achieve the vision and mission of the school. It is this position that secures the mastery of the content standards through the academic benchmarks.
QUALIFICATIONS
Education
Required:
M.A. in Educational Administration or in Curriculum & Instruction
Preferred:
Ph.D. in Educational Administration/Management
Experience
Required:
Minimum of five years of successful teaching experience
Preferred:
English Proficiency
Maintain a professional appearance
Possesses leadership qualities and has good organizational skills
Computer Literate
Competency/ Skills/Abilities:
RESPONSIBILITIES/DUTIES/FUNCTIONS
Supervises the HS/MS academic department plans for Pre-AP and AP courses
Reviews the IOWA and SAT results and comes up with recommendations
Coordinates the academic program in such a way that the promised curriculum will be delivered effectively and efficiently
Encourages academic staff to harness all efforts and resources for the fulfillment of the school‟s mission and the ESLR
Harnesses the energies of all teachers and staff to give their level best in the teaching and learning process
Makes the curricular alignment and delivery to happen
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Homeroom Teacher
POSITION: Homeroom Teacher
IMMEDIATE SUPERVISOR: Academic Administrator
POSITION SUMMARY
The Homeroom Teacher is responsible to the immediate supervisors in the discharge of the administrative, parental and pastoral duties. Additions or changes of duties will be discussed with the Executive Director or Assistant Director so that any amendments or changes can be implemented accordingly.
QUALIFICATIONS
Education
Required:
Bachelor‟s degree in the area of specialization
Preferred:
M.A. in the specialized area
Experience
Required:
Minimum of three years of successful teaching experience
Teaching License
Thai Language and Culture Certificate
Preferred:
Five years experience
Board passer
Competency/Skills/Abilities:
Computer Literate
Demonstrate caring, loving and interest in students
English Proficiency
Pleasant personality
Willing to learn and understand the school‟s motto, vision, mission and philosophy.
RESPONSIBILITIES/DUTIES/FUNCTIONS
Essential duties include:
Ensures that the school property in the classroom is kept safe and there are no damages
Secures the classroom and school properties. If there are damages to the school property in the classroom, the homeroom teacher is responsible to find the student who damaged the school property.
Be present at the student assembly, chapel, camps, field trips or any other school programs to control and supervise their homeroom students
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Be responsible to the Registrar in reporting their homeroom students‟ quarter and semester grades
Checks regularly on students‟ appearance, uniform, jewelry and haircut
Checks the student absence and tardiness during the first period and require Hall Passes
Keeps students‟ portfolios
Makes sure that during homeroom periods the students understand the administration‟s announcements, letters and directives
Makes the seating arrangement and post it in the classroom. Changes in seating arrangement will be at the discretion of the teachers
Sends the Student Grade Reports to the Registrar‟s office on the assigned date
Supervises the homeroom students during flag lineup and supports the morning worship
Writes incident reports and reports of concern to concerned people
Rechecks the student report cards and writes comments reflecting student‟s performance and development on students‟ report cards each quarter
Reminds the students from time to time of what is appropriate and required as reflected in the school expectations of students
Any other duties and responsibilities that may be assigned by the immediate supervisors
Parental and Pastoral duties include:
Gives the students a voice in making the rules
Helps students to learn and maintain the school‟s vision/mission, philosophy and ESLR
Protects the confidentiality of students‟ issues and school issues
Builds a home-school linkage characterized by genuine interest and involvement in the welfare and the moral and social developments of each student
Develops student leadership potential and encouraging active participation and cooperation in the organization and implementation of co-curricular activities – homeroom class, clubs, chapel program, sports, social welfare work, etc
Develops the students‟ sense of belonging and school pride
Any other duties and responsibilities that may be assigned by the director and the school board
Reminders regarding Assistant
Give him/her a place in the classroom
Give him/her with a printed schedule of your class
Inform students that the teacher assistant is your helper or another teacher who will help with learning and enforcing classroom rules and expectations.
Introduce your assistant to your students
Be sensitive to his/her needs and limitations and take up the major share of responsibility as the teacher-in-charge
Make agreement whether the assistant is to make decisions about consequences for breaking the rules or whether the assistant is to inform you when rules are broken in order for you to provide consequences
Welcome and introduce yourself to your assistant
Discuss with your assistant his or her job description
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Explain your classroom procedures, rules and guideline for student behavior
Learn some things about your assistant – name, experience with students, knowledge of and “comfort level” with your subject
COMMITTEE CHAIR/MEMBER
Faculty
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Housekeeping
POSITION: Housekeeping Supervisor
IMMEDIATE SUPERVISOR: Premises & Maintenance Officer
POSITION SUMMARY
Housekeeping is a support position. The post-holder is required to always be alert and helpful to the school community.
QUALIFICATIONS
Education
Required:
Bachelor‟s degree in any field or its equivalent
Preferred:
Bachelor‟s degree in management
Experience
Required:
One year experience working in a housekeeping department
Preferred:
Three years experience in the housekeeping work
Competency/Skills/Abilities:
Have leadership ability
Manual dexterity and a sense of cleanliness and order
Pleasant personality
Be able to carry out responsibilities collaboratively with workers
Effective communication skills
RESPONSIBILITIES/DUTIES/FUNCTIONS
Maintains at all times clean halls and grounds
Performs related duties as assigned
Reports damages that may need immediate repair
Supervises gardeners in landscaping and cutting grass on the compound
Supervises janitors in cleaning designated areas by mopping, sweeping, vacuuming and dusting
Supervises janitors in power devices, floor scrubbing machines and polishers
Develops a comprehensive cleaning schedule
Supervises janitors in replenishing toilets with towels, napkins, tissues and soap
Supervises janitors in washing walls, ceilings, volleyball and basketball courts, etc., using proper cleaning agents
Ensures that the classrooms and toilets are always very clean
Gives suggestions to the administration regarding school cleanliness
Is Responsible for the inventory of class level equipment
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Is responsible for the scheduled use of the auditorium
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Human Resources
POSITION: Human Resources Officer
IMMEDIATE SUPERVISOR: Director/Academic Administrator
POSITION SUMMARY
This is a support position. The HR is required to always be alert and helpful to the Thai staff. The HR assists the Business Manager in recruiting and selecting Thai staff as well as planning for their professional development in collaboration with the Assistant Business Manager. (It must be noted that the overall HR for the faculty and administrators is the Director or School Principal.)
QUALIFICATIONS
Education
Required:
Bachelor’s Degree in Human Resources Management
Preferred:
M.A. in HR or MBA
Experience
Required:
2 years experience in HR function
Preferred:
5 years experience in HR function
Experience from manufacturing is a plus
Competency/Skills/Abilities:
Excellent interpersonal and communication skills
Good command of MS Office applications
RESPONSIBILITIES/DUTIES/FUNCTIONS
Guides concerned departments to set up training programs for staff
Searches and deals with outsource for training activities, career development program
Takes care of the HR planning, organizational entry (recruitment, selection, orientation) training/development, appraisal and rewards, organizational exit, and maintenance
Is responsible for handling overall HR development function
Prepares a master professional development plan/program
Searches and creates training needs‟ program
Analyzes training data for the management
Creates succession plan for talented staff and training program for staff
Deals with concerned departments for training and planning
Evaluates training result and follow all training‟s feedback
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Information & Communication Technology (ICT) or Information Technology (IT)
POSITION: Information Technology Head or ICT Head
IMMEDIATE SUPERVISOR: Director
POSITION SUMMARY
The Information Technology (IT) is primarily responsible for all aspects of maintaining the website, internet server, internal email, Lab computers, and computer room. Moreover, the post-holder assists in the marketing efforts and other computer-related activities. It can be tasked with making the school workplace a global work environment that fosters growth and continuous learning. Thus, IT provides leadership and assistance to staff and teachers in the areas of office management, marketing of programs and initiatives, and web-based activities.
QUALIFICATIONS
Education
Required:
Bachelor‟s degree in Computer Science/IT
Preferred:
M.A. in Computer Science/IT
Experience
Required:
Two years experience in IT related work
Preferred:
Four years experience in school IT related work
Experience in industry, with a leading telecommunication company, IT vendor, system integrator or service provider in product development & management would be an advantage.
Previous experience with web-based operations and communication systems
Competency/Skills/Abilities:
Is able to coordinate, compile, and disseminate information from multiple sources
Ability to develop and update web sites
Ability to use Microsoft Excel and Publisher, etc
Ability to develop and provide logistical and technical support with regard to web-based activities
Excellent organizational skills
Excellent writing skills
Excellent presentation skills & command of English, both oral & written
Motivated self starter & able to work under pressure with tight deadlines
Ability to work in a team
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Intercultural sensitivity
Broad understanding/desire to learn of the current technology trends
Highly organized and pays attention to detail
Is creative, innovative, and technically savvy
Excellent communications and interpersonal skills
RESPONSIBILITIES/DUTIES/FUNCTIONS
Complies programs/initiative evaluations
Ensures that all communication systems are on top level
Conducts periodic evaluation of the IT staff
Coordinates staff and community efforts to be involved in aspects of the website
Develops training manual for the IT assistant positions
Keep supervisors regularly informed of activities and issues
Maintains a consistent interest in and concern for the welfare of teachers and students
Maintains and updates the Website regularly
Assumes other tasks as assigned
Attends IT training and development opportunities
Be available to respond to requests for information and assistance as required
Collects information for the website from on and off-campus individuals, units, and organizations
Provides logistical and technical support with regard to all web-based initiatives (i.e., surveys, postings, message, boards, Registrar‟s work, marketing, etc)
Reports IT issues/concerns to appropriate staff
Takes photos/video footage of school events/activities
Participates in weekly staff meetings
Produces and coordinates the distribution of flyers and other marketing/promotional materials
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Inventory Control Team
POSITION: Inventory Control Team
IMMEDIATE SUPERVISOR: Business Manager
POSITION SUMMARY
The Inventory Control Officer is accountable to the immediate supervisor and is responsible to issue and maintain proper inventory of all the school supplies. The Inventory is required to keep and follow a code system for the supplies in order to facilitate issue and placement of orders for the stock and the maintenance of school equipment.
QUALIFICATIONS
Education:
Required:
Bachelor‟s degree or equivalent college degree
Preferred:
Bachelor‟s degree in Computer or Business
Experience:
Required:
One year work experience in related field
Preferred:
Three years work experience in related field
Competency/Skill/Abilities:
Computer literate
Good coordinator and organizer
RESPONSIBILITIES/DUTIES
Essential duties will be to:
Investigate and assess pieces of equipment damaged by students
Keep a record of the keys, buildings, offices, housing, lockers, etc
Maintain equipment in good condition and repairing damaged equipment
Maintain inventory record to ensure accurate stocks on hand
Perform other related duties incidental to the work described herein and other duties and responsibilities that may be assigned by the immediate supervisors
Arrange equipment and supplies by location and place of usage
Compute unit prices for stock received and record all receipt and pricing information on inventory record cards
Control and manage all receiving and going out of supplies
Coordinate and arrange for equipment required for the school activities
Create codes for equipment and supplies under different categories
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Record all receiving and out-going products and supplies
Reorder standing order stock items in accordance with established stock levels, projected usage and estimated date of delivery
Type new inventory record, answer telephone, take messages, transfer calls, route and reroute mail
Verify receipt of stock ordered, reconciling any discrepancies on invoices with vendors
Prepare a report of the equipment needed and submit the report to the Supervisor for approval and placement of orders
Prepare annual report of all equipment and supplies by categories
Prepare equipments and supplies for student and teacher
Prepare monthly report of all supplies
Prepare monthly report on all equipments and supplies by categories
Receive products and office equipment from suppliers
Reconcile inventory record with reports of stock on hand annually and periodically, making appropriate adjustments for loss and gain of actual inventory
COMMITTEE CHAIR/MEMBER
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Kinder Teacher Assistant & Team Teacher
POSITION: Kinder Safety & Helper
IMMEDIATE SUPERVISOR: Section Coordinator
POSITION SUMMARY
QUALIFICATIONS
Education:
Required:
Bachelor‟s degree or equivalent college degree
Preferred:
Bachelor‟s degree in Elementary Education
Experience:
Required:
One year work experience in related field
Preferred:
Three years work experience in related field
Competency/Skill/Abilities:
Computer literate
Good coordinator and organizer
Love for children
Team-player
RESPONSIBILITIES/DUTIES
Ensures that the requests of the kinder teacher are followed through
Helps the kinder teachers at all times in delivering the curriculum
Serves as a nanny support for the kinder pupils
Secures and assists the children when using the toilets
Supports the kinder teachers to provide safety at play pen area
Greets and helps kinder pupils when they arrive and leave school
Supports the play time and supervision schedule
Reports to the homeroom teacher
Ensures that kinder safety policies and regulations are implemented
Takes care of the class when the homeroom teacher is absent
Comes to work at 7:30 am
Reports to the kinder coordinator
Welcomes the kinder pupils and doesn‟t need to attend the flag lineup
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Legal Advisor
POSITION: Legal Advisor
IMMEDIATE SUPERVISOR: Business Manager
POSITION SUMMARY
The Legal Advisor is responsible in handling all the legal issues of the school. It is expected that the post-holder goes more for preventive approach by giving relevant advice that leads to amicable settlement in case of conflicts.
QUALIFICATIONS
Education
Required:
B.A with Legal expertise
Preferred:
Bachelor‟s Degree in Law
Experience
Required:
Three years experience in the Law practice
Preferred:
Five years experience in the Law practice
Competency/Skills/Abilities:
RESPONSIBILITIES/DUTIES/FUNCTIONS
Responsibilities and Duties
Basic Duties will be to:
Answer and handle the legal notices received by the school management.
Contact and cooperate with the government on any matters of legal importance concerning the school
Cooperate with the related parties in order to request the fine or compensation as result of damage/loss due to robbery/cheating/embezzlement, which also includes the guarantee
Draft and check all the contracts for validity and legality before approval and signing
Give legal suggestions, opinions about contracts and notices to the concerned people
Investigate complaints on dishonest workers/staff/others
Issue legal notices to the concerned parties on behalf of the school management
Prepare reports on all the school‟s legal issues
Respond to the requests on legal matters from all the sectors of the school
Any other duties and responsibilities that may be assigned by the immediate supervisors
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Liaison
POSITION: Liaison
IMMEDIATE SUPERVISOR: Business Manager & Director
POSITION SUMMARY
The Liaison officer is responsible to the immediate supervisor, the Business Manager, and is responsible to liaise on behalf of the school.
QUALIFICATIONS
Education
Required:
Bachelor‟s Degree
Preferred:
B.A. in Marketing/Management
Experience
Required:
Two years Liaison work experience
Preferred:
Four years Liaison work experience
Competency/Skills/Abilities
Good personality
Able to process legal document
Able to deal with government officer
Computer literate
RESPONSIBILITIES/DUTIES/FUNCTIONS
Responsibilities and Duties
Process papers at customs department
Process papers/documents at the Labor Department
Extend Visas
Process documents and permit at the Ministry of Education
Any other duties and responsibilities that may be assigned by the immediate supervisor
ADDITIONAL DUTIES:
Prepare the SIS payroll
Maintain good PR with the banks
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Librarian
POSITION: Librarian
IMMEDIATE SUPERVISOR: Director
POSITION SUMMARY
The Head Librarian is responsible to oversee and supervise the library. He/She prepares the books and textbooks‟ teacher editions. Moreover, the Librarian is expected to find and suggest new and necessary books to be purchased.
QUALIFICATIONS
Education
Required:
BS in Library Science /MLS
Preferred:
BS in Library Science /MLS with certification as a teacher-librarian
Experience
Required:
Two years previous work experience in a library
Experience in budget preparation and hiring of personnel
Preferred:
Four years experience in Library work
Competency/Skills/Abilities:
Ability to do multi-task
Takes initiative
Upholds all school library rules and policies
English proficiency
Self motivated
Computer Literate
RESPONSIBILITIES/DUTIES/FUNCTIONS
Develops and plans for an attached Media Resource Center
Ensures that the Library functions in a manner that models and promotes critical thinking, reading for understanding and pleasure
Has primary responsibility for collection development to ensure the collection is up to date and relevant to the curriculum, student interest and professional interest
Is responsible for job assignments of Library Staff
Advocates and supports a Library program that reflects current practices regarding school libraries and information literacy.
Advocates for and collaborates with teachers on integration of Information Literacy in the curriculum
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Conducts all aspects of the Library program in a manner that is focused on and supports the achievement of all the ESLR
Supervises all library staff
Upholds and supports all school policies
Works with Administration to ensure adequate staffing and participates in hiring and evaluation of library staff
Is responsible for the daily operational aspects of the Library
Participates in developing all policies related to the Library
Plans to hold book fairs
Keeps the records of all textbooks and e-books
Updates the records of resources and promote on website
Any other duties and responsibilities that may be assigned by the immediate supervisors
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Maintenance and Repair Head
POSITION: Maintenance and Repair Head
IMMEDIATE SUPERVISOR: Business Manager
POSITION SUMMARY
This position performs work involving the skills of two or more maintenance or craft occupations to keep machines, mechanical equipment, or the structure of an establishment in repair. Duties may involve pipe fitting; boiler making; insulating; welding; machining; carpentry; repairing electrical or mechanical equipment; installing, aligning, and balancing new equipment; and repairing buildings, floors, or stairs.
QUALIFICATIONS
Education
Required:
Bachelor‟s degree in any field
Preferred:
Bachelor‟s degree in vocational area
Experience
Required:
Two years experience in maintenance and repair
Preferred:
Fours years experience in maintenance and repair
Competency/Skills/Abilities:
Knowledge:
Public Safety and Security – This refers to knowledge of relevant equipment, policies, procedures, and strategies to promote effective local, state, or national security operations for the protection of people, data, property, and institutions.
Building and Construction – This refers to knowledge of materials, methods, and the tools involved in the construction or repair of houses, buildings, or other structures such as highways and roads.
Design – This refers to knowledge of design techniques, tools, and principles involved in production of precision technical plans, blueprints, drawings, and models.
Engineering and Technology – This refers to knowledge of the practical application of engineering science and technology.
Skills:
Equipment/Machine Maintenance – Deciding and performing when and what kind of maintenance on equipment/machine is needed
Installation — Setting equipment, facility, wiring, or programs to meet specifications.
Reading Comprehension — Understanding written messages in work related documents.
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Active Listening — Paying attention to what other people are saying, taking time to understand the points being made without interrupting, asking questions as appropriate,
Coordination — Adjusting actions in relation to others’ actions.
Critical Thinking — Identifying with logic the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
Repairing — Repairing walls, grounds or systems using the needed tools.
Troubleshooting – Deciding what to do and the causes of operating errors
Abilities:
Near Vision — Seeing details at close range (within a few feet of the observer).
Multi-limb Coordination — Coordinating two or more limbs (for example, two arms, two legs, or one leg and one arm) while sitting, standing, or lying down.
Arm-Hand Steadiness — Keeping hands and arms steady while moving arms or while holding arms and hands in one position.
Problem Sensitivity — Telling when something is wrong or is likely to go wrong. Information Ordering — Arranging things or actions in a certain order or pattern according to a specific rule
Dexterity – Moving quickly the hand together with the arm, or the two hands to grasp, manipulate, or assemble objects.
Finger Dexterity — Making precisely coordinated movements of the fingers of one or both hands to grasp, manipulate, or assemble very small objects.
Deductive Reasoning — Applying general rules to specific problems to produce answers that make sense.
RESPONSIBILITIES/DUTIES/FUNCTIONS
Basic duties will be to:
Inductive Reasoning — Combining pieces of information to form general rules or conclusions (seeking a relationship among seemingly unrelated events).
Visualization — Imagining how something will look after it is moved around or when its parts are moved or rearranged.
Diagnose mechanical problems and determine how to correct them, checking blueprints, repair manuals, and parts catalogs as necessary.
Ensure that the building systems operate efficiently
Ensure that the physical condition of buildings does not deteriorate
Estimate repair costs.
Fabricate and repair counters, benches, partitions, and other wooden structures such as
Conduct physical audit including the grounds.
Develop a yearly plan to repaint the classrooms, hallways, and buildings
Plan and lay out repair work using diagrams, drawings, blueprints, maintenance manuals and schematic diagrams
Record maintenance and repair work performed and the costs of the work
Repair and maintain buildings, walls and other structures
Inspect, operate, and test facility and equipment in order to diagnose malfunctions.
Maintain and repair specialized equipment found in cafeterias, stores, and offices
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Order parts, supplies, and equipment from catalogs and suppliers, or obtain them from storerooms with requisition form
Paint and repair roofs, windows, doors, floors, woodwork, plaster, drywall, and other parts of building structures
Perform routine preventive maintenance to ensure that equipment/facilities continue to run smoothly
Align and balance new equipment after installation.
Assemble, install and/or repair wiring, electrical and electronic components, pipe systems machinery, and equipment.
Clean and lubricate shafts, bearings, gears, and other parts of machinery.
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Messengers
POSITION: Messengers (Drivers)
IMMEDIATE SUPERVISOR: Business Manager
POSITION SUMMARY
The School Messenger is accountable to the immediate supervisor for carrying out the ancillary work given to him.
QUALIFICATIONS
Education
Required:
Finished at least two years of college or equivalent
Preferred:
Bachelor‟s degree
Experience
Required:
One year work experience as a messenger
Preferred:
Three years work experience as a messenger
Competency/Skills/Abilities:
Able to ride motorcycle
Good human relations
Is responsible and honest
Has a good sense of judgment
RESPONSIBILITIES/DUTIES/FUNCTIONS
Pay bills as requested (electricity, water, telephone)
Process documents at various government departments
Send and take mails
Contact and process paper for work permit at the Labor Department
Deposit and withdraw money and cash at different banks
Any other duties and responsibilities that may be assigned by the immediate supervisors
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Office Secretary
POSITION: Office Secretary
IMMEDIATE SUPERVISOR: Office Head
POSITION SUMMARY
The position of an Office Secretary is basically a support system. The Office Secretary is responsible to manage the secretarial work in the office. It is expected that he/she can also serve as a receptionist when necessary.
QUALIFICATIONS
Education
Required:
Bachelor‟s Degree
Preferred:
Bachelor‟s degree in secretarial science
Experience
Required:
One year work experience as a secretary
Preferred:
Three years work experience as a secretary
Competency/Skills/Abilities:
Proficient in English and Thai
Outgoing and pleasant personality
Good people skill
Computer literate – MS Word, Excel, etc.
RESPONSIBILITIES/DUTIES/FUNCTIONS
Types campus supervisor‟s report.
Types the anticipated absence list.
Keys in pink slips, printing letters to parents.
Prepares and types chapel attendance report.
Issues letter/certification, immigration papers.
Sends fax, book orders, email, etc.
Arranges and prepares the work for the superiors.
Provides information about the school.
Answers incoming calls.
Prepares ID cards for faculty and students.
Prepares document for leave of absence and withdrawals.
Handles lost and found items.
Assists the teachers for keys, fax, etc.
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Serves as secretary for the Parent/Teacher Council
Types minutes, letters to teachers, etc.
Handles the uniform issues.
Updates speaking English Program Report.
Types the newsletters.
Assists everyone if there is a need.
Types minutes and maintains a filing system
Updates excused slips for tardiness/absence and inform campus supervisors of those who use up 5 excuses.
Contacts the parents in case of emergencies and calls for a conference with the principals and teachers.
Prepares correspondence/reports for the superior.
Any other duties and responsibilities that may be assigned by the immediate supervisors.
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PARENT & ALUMNI RELATIONS/ COMMUNICATION COORDINATOR
POSITION: Parent & Alumni Relations
IMMEDIATE SUPERVISOR: Director
POSITION SUMMARY
CCPR insures that all communications and letters are reaching the target groups. This implies translating the documents that need translation and posting them in strategic bulletin boards.
QUALIFICATIONS
Education
Required:
Bachelor’s degree
Preferred:
Bachelor‟s degree in Education or Marketing
Experience
Required:
Two years of work experience in PR
Preferred:
Four years of work experience in PR
Five years of experience in alumni and parent programming, preferably at a small liberal arts institution
Significant experience working productively with alumni and parent volunteers
A track record of program development and implementation
Competency/Skills/Abilities:
Attentiveness to detail
Highly developed computer skills including experience with Word, Excel and PowerPoint as well as constituent relations software such as Millennium
Superior management, organization and planning skills
Must be able to work and communicate effectively, orally and in writing, with a broad range of internal and external constituents including faculty, staff, students, alumni, parents, and friends
Work independently, solve problems, handle confidential information, and navigate sensitive situations.
RESPONSIBILITIES/DUTIES/FUNCTIONS
Works closely with the development, advancement services and communications offices as well as with virtually all members of the school Increases significantly its external relations activity as it prepares for the most ambitious
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comprehensive campaign Creates a vibrant three-year reunion program for classes to celebrate
Plans for homecoming, family, and commencement weekends
Expands the regionally based alumni clubs program, both with regard to the number of regional clubs
Oversees the expansion of the school on-line community
Works closely with colleagues in the communications office to enhance connections among alumni and parents and the school
Seeks ways to involve alumni and parents in the intellectual life of the university through vehicles such as alumni papers
Leads, manages, and directs the Office of Alumni and Parent Relations
Seeks to involve and engage alumni and the parents of current and former students in the life of the university. Builds strong ties among alumni, parents, and school through a wide variety of programming, volunteer opportunities, and communications
Enhances career networking, affinity group, and admissions programming; and identifying other potential activities for the engagement of alumni and parents
Seeks to build an active class-based volunteer structure to better involve and engage members of the alumni body
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Photocopy In-charge
POSITION: Photocopy In-charge
IMMEDIATE SUPERVISOR: Business Manager
POSITION SUMMARY
The Photocopy In-charge is accountable to the immediate supervisor and is responsible in seeing to it that the photocopying of the required materials are done on time and that confidentiality of sensitive materials is maintained.
QUALIFICATIONS
Education
Required:
High school graduate
Preferred:
Bachelor‟s degree
Experience
Required:
One year work experience in a photo copy center or its equivalent
Preferred:
Three years work experience in a photo copy center
Competency/Skills/Abilities:
Able to operate photocopy machines
Good human relations
Maintain confidentiality
Good management skills
English Proficiency
Polite and patient
RESPONSIBILITIES/DUTIES/FUNCTIONS
Responsibilities and Duties
Photocopy for students if there is time
Remit the money to the office regularly
Copy test, quiz and assignment papers for teachers, staff and administrators
Ensure that the requisition slips are properly signed and filled in
Keep accurate inventory
Any other duties and responsibilities that may be assigned by the immediate supervisor
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Policy, Procedures and Quality Assurance
POSITION: Policy, Procedures and Quality Assurance (PPQA)
IMMEDIATE SUPERVISOR: Director/Academic Administrator
POSITION SUMMARY
Policy, Procedures and Quality Assurance (PPQA) aims to ensure that the product or service an organization provides is fit for its purpose and meets customer expectations. A quality assurance manager coordinates the activities required to meet this aim.
QUALIFICATIONS
Education
Required:
Bachelor‟s degree in management or marketing
Preferred:
M.B.A. or M.A. in Educational Management
Experience
Required:
Two years work experience in quality assurance or related field
Preferred:
Four years work experience in quality assurance or related field
Competency/Skills/Abilities:
Ability to maintain records;
Ability to perform basic math (add, subtract, multiply, and divide); basic computer skills;
Ability to prioritize work;
Knowledge of inventory methods;
Ability to interpret and apply service rules and regulations;
Ability to learn and become proficient in operating equipment
Ability to follow oral and written instructions;
Ability to maintain cooperative working relationships with all persons contacted during the course of work.
RESPONSIBILITIES/DUTIES/FUNCTIONS
Persuades reluctant staff to change their way of working to incorporate quality methods;
Promotes quality achievement and performance improvement throughout the system;
Promotes TQM and Continuous Improvement
Publishes data and reports regarding performance against set indicators
Sets QA compliance objectives and ensures that targets are achieved;
Sets up and maintains controls and documentation;
Supervises technical staff in carrying out tests and checks;
Works with purchasing staff to establish quality requirements from external suppliers;
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Writes technical and management system reports;
Assists in preparing reports and keeping statistical records
Assists in coordinating the repair of equipment;
Brings together staff of different disciplines and drives the group to plan, formulate and agree comprehensive quality procedures;
Checks invoices, packing slips, or receiving documents comparing them with purchase orders for correct quantity, quality, and item;
Advises on changes and their implementation and provides training, tools and techniques to enable others to achieve quality.
Establishes clearly defined standards/quality methods for staff to apply;
Applies inventory tags to all equipment/furniture;
Assesses suppliers’ product specifications and school customer expectations;
Collates and analyzes performance data and charts against defined parameters;
Considers the application of environmental and health/safety standards;
Defines quality procedures in conjunction with operating staff;
Documents damaged items received and notifies General Services of problem; on a continual basis,
Ensures compliance with national and international standards and legislation;
Ensures tests and procedures are properly understood, carried out and evaluated and that product modifications are investigated if necessary;
Establishes standards of service for customers or clients;
Identifies relevant quality-related training needs;
Liaises with customers’ auditors and ensuring the execution of corrective action and compliance with customers’ specifications;
Liaises with managers and staff throughout the organization to ensure that the QA system is functioning properly
Maintains awareness of the context and profitability, including budgetary control issues;
Monitors and advises on how the quality management system is performing
Monitors performance through gathering relevant data and producing statistical reports
Performs all activities necessary relating to the inventory of Office fixed assets;
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Premises, Security & Maintenance
POSITION: Premises, Security & Maintenance Officer
IMMEDIATE SUPERVISOR: Director/ Academic Administrator
POSITION SUMMARY
The post-holder is responsible for ensuring that the whole school environment is maintained to a satisfactory standard. This will include liaison with and supervision of all contractors and the supervision of a team of cleaning staff. The job holder will also be required to oversee the security of the school and to manage a program of preventative planned maintenance. In addition, this department oversees five other sub-departments.
The Premises Officer will be expected to liaise with the administration, teachers and staff so that its duties may be carried out efficiently and effectively.
QUALIFICATIONS
Education
Required:
Bachelor‟s degree
Preferred:
Bachelor‟s degree in management
Experience
Required:
Two years successful work experience in a related field
Preferred:
Four years successful work experience in a related field
Competency/Skills/Abilities:
RESPONSIBILITIES/DUTIES/FUNCTIONS
The essential duties will be to:
(For Maintenance and Repair)
Organize and carry out minor redecoration program
Repair furniture, fixtures and fittings as required
Maintain and repair of window and door furniture and fittings
Maintain regular records of services consumption
Make good paintwork as required
Assist with the preparation of specifications and selection of tenders for minor works.
Ensure that urgent, minor repairs at the school buildings are carried out
Liaise with contractors working on site if there are
Maintain and repair of door closers and hinges
Organize and carry out minor improvement work like erection of shelves/notice boards
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Be responsible for making appropriate arrangements for dealing with emergencies with occur outside of normal school hours.
Be responsible for the operation of a preventative planned maintenance program and the routine inspection of the school premises.
Do plumbing maintenance and repairs
Organize and carry out maintenance duties to ensure the general upkeep and maintenance of the school premises.
(For Housekeeping)
Ensure that work is fairly allocated and that staff are redeployed as necessary to ensure the requirements of the school are met
Participate in the organization and movement of furniture and equipment within the premises
Supervise and train a team of cleaning staff
Supervise orders for caretaking and cleaning supplies, plant spares and maintenance materials within the allocated budget
Ensure adequate stock levels are maintained
Ensure the responsible operation, care and maintenance of all equipment and tools associated with caretaking, cleaning and maintenance work
Ensure that proper safety standards and requirements are always applied during work
Ensure a satisfactory level of cleanliness and hygiene is maintained throughout the entire school premises including the school grounds.
Ensure that all staff under the supervision of the Premises Officer are instructed in Health and Safety at Work matters
Ensure that the school grounds are kept free of litter and dirt
(For School Security)
Ensure that urgent, minor repairs at the school buildings are carried out
Liaise with contractors working on site if there are
Maintain and repair of door closers and hinges
Organize and carry out minor improvement work like erection of shelves/notice boards
Maintain and operate a secure record of the school key register
Recommend any appropriate improvements to the security policy
Report any security breaches to the administration
Ensure that urgent, minor repairs at the school buildings are carried out
Liaise with contractors working on site if there are
Maintain and repair of door closers and hinges
Organize and carry out minor improvement work like erection of shelves/notice boards
(For Gardens and Grounds)
Liaise with the grounds maintenance contractors to ensure the premises are maintained to the required standard.
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Organize and participate in the maintenance of the school grounds not covered by the maintenance contract
Assist the administration with the Grounds Development Program, carrying out minor improvements or instructing contractors as required
(For Health, Safety & Activities)
Report immediately to the administration any contravention of Health and Safety regulations by contractors working on site that could be detrimental to the health, safety and well being of pupils, staff or visitors
Advise the administration on all relevant Health and Safety regulations and to advise on any issues contravening or affected by those regulations
Assist the administration, in conjunction with other staff, in the coordination of all uses of the school premises
Assist with the preparation of the school premises for school events
Ensure that all relevant Health and Safety regulations are complied with by all staff working under the control of the Premises Officer
Undertake safety audits of the premises including Risk Assessments as required by the administration
(For General)
Liaise with administration and instigate new systems and methods of work when required
Maintain all relevant logs, records and information as required by the administration
Undertake such other duties appropriate to the post as may from time to time be required to ensure the smooth running of the school
Attend meetings, training courses, study days and lectures as directed by the administration
Be responsible for the control of the building maintenance, caretaking and cleaning budget
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Purchasing
POSITION: Purchasing Officer
IMMEDIATE SUPERVISOR: Business Manager
POSITION SUMMARY
The Purchasing Officer is responsible for all purchasing functions and to build purchasing strategies that will best fulfill the demand of procurement of the required quality materials while keeping the costs low. The Purchasing In charge is required to coordinate with the Business Manager and other departments in regard to the purchase and issue of the stock.
QUALIFICATIONS
Education
Required:
Bachelor‟s degree
Preferred:
Bachelor‟s degree in accounting
Experience
Required:
Two years work experience in purchasing
Preferred:
Four years successful work experience in purchasing
Competency/Skills/Abilities:
Computer Literate
Ability to evaluate the products in terms of quality and price and make cost benefit purchase decisions
RESPONSIBILITIES/DUTIES/FUNCTIONS
Basic Duties will be to:
Check the prices and survey the market in terms of price and quality products.
Follow up in order to have the goods on time or to have the goods delivered in advance.
Prepare reports and keep purchase records.
Procure and buy raw materials in order to maintain the minimum stock reserve while taking into account shortage of goods, late delivery, etc.
Check the details and price in the Purchase Request Form.
Check the price and the quality of the product according to the standards. The quantity must be in accordance to the purchase order.
Any other duties and responsibilities that may be assigned by the immediate supervisor.
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Receptionist
POSITION: Receptionist
IMMEDIATE SUPERVISOR: Business Manager
POSITION SUMMARY
The Receptionist is accountable to the immediate supervisor, Business Manager, and is responsible for the reception of parents and visitors and the assigned office work.
QUALIFICATIONS
Education
Required:
Bachelor‟s degree or equivalent college degree
Preferred:
Bachelor‟s degree in secretarial science
Experience
Required:
One year work experience as a receptionist
Preferred:
Three years experience as a receptionist
Competency/Skills/Abilities:
Good command of English and Thai
Pleasant personality and voice
Computer literate
Good judgment
Welcome visitors with a smile
Possesses vocational ethics
RESPONSIBILITIES/DUTIES/FUNCTIONS
Essential duties will be to:
Provide general information regarding the school to the parents and visitors.
Arrange the school brochures, prospectus, etc. and give them to the visitors and parents.
Answer and transfer incoming calls appropriately.
Screen incoming calls to the administrators.
Create a positive work environment in the office.
Any other duties and responsibilities that may be assigned by the immediate supervisor
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Registrar
POSITION: Registrar
IMMEDIATE SUPERVISOR: Director/School Principal
POSITION SUMMARY
The Registrar is responsible for organizing, updating and managing the students‟ information and files is also responsible for making available the student information to the different departments and offices of the school
QUALIFICATIONS
Education
Required:
Bachelor‟s degree or equivalent college degree
Preferred:
Master‟s degree
Experience
Required:
Minimum three years experience in related field
Preferred:
Five years work experience as school Registrar
Competency/Skills/Abilities:
Leadership qualities
Ability to organize and keep accurate records
Cooperate with teachers and administrators
Must be able to assess student records from various schools in various countries
RESPONSIBILITIES/DUTIES/FUNCTIONS
Basic duties will be to:
Keep accurate updated files of all students‟ academic records
Keep all records of admissions
Make decisions on students‟ class loads and requirements
Process applications, transcripts/diplomas, and letters of recommendations
Assist the Headmaster in reminding the seniors of their graduation requirements
Calculate grades for high school students
Ensure that all report cards and grades will be released as scheduled
Submit the names of the seniors with their resumes and portfolios to the MOE
Supervise the assistant registrar and all secretarial/clerical staff
Work closely with the IT personnel in regards to grades and report cards
Evaluate senior students‟ high school credits for graduation
Facilitate the development of Thai curriculum for non-Thai
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Schedule student promotion and assessments
Schedule test for new students and personnel for the placement tests and marking
Any other duties and responsibilities that may be assigned by the immediate supervisor
COMMITTEE CHAIR/MEMBER
1. Member of the Academic Administration Committee
2. Member of the Admissions Committee
3. Member of ISAT
4. Member of the Administrative Committee
5. Member of the leadership team
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Renovation & Construction
POSITION: Renovation & Construction Coordinator (School Manager)
IMMEDIATE SUPERVISOR: Director
POSITION SUMMARY
The Renovation & Construction Employee is responsible for the implementation of the actions made by the Building Committee. This is also involved in overseeing the technical enforcement of regulatory codes of the government. This employee will work under the supervision of the Premises & Maintenance Officer.
QUALIFICATIONS
Education
Required:
High school graduate or an associate degree
Preferred:
Bachelor‟s degree holder
Experience
Required:
Two years work experience in construction or any equivalent
Preferred:
Four years work experience in construction
Certified construction worker
Competency/Skills/Abilities:
Ability to correctly analyze difficult construction code situations
Ability to maintain effective working relationships with building owners, designers, contractors and co-workers.
Ability to report for work on time and perform job responsibilities in a timely manner to meet scheduled deadlines.
Be able to work indoors and outdoors, with some work performed outdoors regardless of weather conditions.
Be able to work is in a smoke-free environment.
Knowledge and ability to safely operate a vehicle and office equipment, including but not limited to level, ladder, telescoping survey pole, measuring tape and wheel, architectural and engineering scales, two way radio, personal computer, calculator, copier, fax and multi-line telephone system.
Ability to analyze and interpret data and make decisions.
Ability to be courteous, considerate, efficient and prompt in dealing with the public and co-workers.
Ability to comprehensively examine plans and specifications and make appropriate recommendations.
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Ability to concentrate and accomplish tasks despite interruptions.
Possess good judgment and excellent human relations skills.
Possess good reputation and ability to demonstrate honesty, integrity, and impartiality
Possess knowledge of methods, materials and practices of construction.
Must be familiar with and skilled in adopted codes and ordinances.
Must have the legal authorization to work in the country
Possess a good reputation for and the ability to maintain confidentiality.
RESPONSIBILITIES/DUTIES/FUNCTIONS
Oversees final inspections and notifies the Director of any outstanding conditions prior to the issuance of a Certificate of Occupancy
Oversees in-house technical training, setting up educational and safety training sessions
Confers frequently with inspection personnel and assists with resolving work problems and in interpreting the codes.
Confers frequently with the Premise Officer and Executive Director on matters pertaining to interpretations, training, enforcement of the codes, and requests for approval to accept alternative equivalent methods of construction
Enforces technical regulations, procedures and policies
Oversees inspection procedures and verifies receipt of test/inspection reports as prescribed by the regulatory codes
Reports unresolved discrepancies/problems to the Premise Officer and Executive Director
Any other duties and responsibilities that may be assigned by the immediate supervisor
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School Nurse
POSITION: School Nurse
IMMEDIATE SUPERVISOR: Business Manager
POSITION SUMMARY
The School Nurse supervises the Nurse Rooms under the standards and guidelines of the school. This post is responsible in providing professional nursing service, first aid during accidents, and emergency care to students, staff and teachers including nursing assessment as well as identifying health problems, making referrals for diagnosis and treatment.
QUALIFICATIONS
Education
Required:
B.S. in Nursing
Preferred:
Master‟s Degree in Nursing
Experience
Required:
Two years of experience in a hospital work
Preferred:
With experience in First Aid and emergency training.
Responsibilities/Duties/Functions
 Maintains accurate medical records including immunizations, physical examination and medical conditions.
 Chairs the Health & Safety Committee of the school.
 Develops a first aid and a medication protocol.
 Administers, documents, and monitors the effectiveness of medication given at school.
 Provides health information to students, parents, staff and teachers.
 Keeps health-related records of the student such as student‟s height, illnesses and weight every school year.
 Provides training for school-based staff to support children with healthcare needs.
1. Food safety training for staff.
2. First Aid Training for staff./teachers
3. First Aid and Basic Life Support for students.
 Provides health assessments for the students.
1. Obtains a health history
2. Screens and evaluates findings of deficit in vision, hearing, growth, and development, and other physical deficit.
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3. Observes the child for development and health patterns in making nursing assessment.
4. Identifies abnormal health findings.
5. Follow up for deficits.
 Takes care of the coordination and communication of health-related issues such as:
1. Maintains communication with administrators, teachers, staff, and parents/ guardians to enhance cooperative action, which will meet health needs of students.
2. Initiates contact with and act as a health care coordinator between the home, school, community, government and the private medical sector to enhance the health and wellness of the school community.
3. Maintains confidentiality regarding all school and health-related issues.
a. Food poisoning
b. Dengue Hemorrhagic Fever
c. Hygiene procedure
d. Food safety
e. Hands Foots Mouth Disease
f. Influenza A H1N1 2009
g. Salmonella infection
h. Rota Virus infection
Daily Duties
1. Keeps the infirmary room clean and in proper working order.
2. Files accordingly and keep proper record of all the students, health documents as per requirement of the school and the rules and regulations of Thai Ministry of Education or Thai Ministry of Health.
3. Works with the School‟s Student affair Department in informing the parents the condition of the sick child.
4. Accompanies the students on trips and events required by the school.
5. Assists in general administrative work.
6. Accompanies the students to the hospital, if necessary in time of emergency.
7. Takes care of the sick student until the arrival of the parents or guardians.
8. Continues monitoring the sick student in the infirmary room and provide medication as and when required and approved by the parents. (Every type of oral medications can only be administered with the permission of the parents)
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School Security Head
POSITION: School Security Head
IMMEDIATE SUPERVISOR: Director/Business Manager/Ground Discipline Officer
POSITION SUMMARY
The post-holder of School Security reports directly to the Director and Ground Discipline officer. This position ensures safety and security for all. There must be no laxness or mediocrity and nothing must be taken for granted.
QUALIFICATIONS
Education
Required:
High school graduate or an associate degree
Preferred:
Bachelor‟s degree
Experience
Required:
One year work experience as security guard
Preferred:
Three or more years of work experience as security guard
Competency/Skills/Abilities:
Able to do night duty
Alert and has good sense of judgment
Willing to be trained and take command
Polite and patient
Honest and reliable
RESPONSIBILITIES/DUTIES/FUNCTIONS
Basic duties will be to:
Direct traffic in the morning and after school both in and out of the school
Ensure adequate security of the school premises at all times
Keep a watch on the school property
Maintain and operate a secure record of the school key register
Make sure that no student leaves the school compound without permission
Report any security breaches to the GDO and Director and to recommend any appropriate improvements to the security policy
Assist students while they are coming or going out of school
Assist the Director to set the security policy for all staff who have authority for independent access to the school
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Check people coming in and going out of the school.
Report on anything that needs repair and immediate attention
Any other duties and responsibilities that may be assigned by the immediate supervisors
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Secretary to the Management
POSITION: Secretary to the Management
IMMEDIATE SUPERVISOR: Director
POSITION SUMMARY
The position of a Secretary to the Management is basically a support system. The Administrative Secretary is responsible to manage the administrative secretarial work in the office. He/She provides personal administrative support to the Directors. Duties include general clerical and project based work. This position is charged with projecting a professional image of the school through in-person and phone interaction.
QUALIFICATIONS
Education
Required:
Bachelor‟s degree
Preferred:
Bachelor‟s degree in educational administration
Experience
Required:
Minimum of two years of work experience in related area
Preferred:
Minimum of five years of work experience
Competency/Skills/Abilities:
Honest and reliable
Knowledge of Microsoft Office and telephone protocol
Computer literate with the ability to learn new software applications
Duties require professional verbal and written communication skills and the ability to type 60 wpm.
Pleasant personality
Proficiency in English and Thai
Computer literate
Able to assure confidentiality of privileged information
Visibility of work requires attention to details, excellent organizational skills, and discretion with confidential information.
RESPONSIBILITIES/DUTIES/FUNCTIONS
Primary duties will be to:
Maintain the Director‟s calendar.
Meet and greet clients and visitors
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Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing
Prepare correspondence, reports, and materials for publications and presentations
Answer telephones and handle in appropriate manner
Create, transcribe, and distribute meeting agendas and minutes
Issues letter/certification, immigration papers
Maintain hard copy and electronic filing system
Setup and coordinate meetings and conferences.
Supervise support staff
Research, price, and purchase office furniture and supplies
Setup accommodation and entertainment arrangements for school visitors
Other duties that may be assigned
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Subject Teachers
POSITION: Subject Teachers
IMMEDIATE SUPERVISOR: Coordinator/Academic Administrator
POSITION SUMMARY
The Subject Teachers are responsible to the immediate supervisors in curriculum delivery and classroom management. Subject teachers are responsible to the Registrar, Coordinators and to the Homeroom Teacher in reporting students‟ quarter and semester grades. Any additions or changes of duties will be discussed with the Director.
QUALIFICATIONS
Education
Required:
Bachelor‟s degree in the relevant field
Preferred:
Master‟s degree preferable
Experience
Required:
Minimum of one year of successful teaching experience
Teaching License
Preferred:
Three years of successful teaching experience
Competency/Skills/ Abilities:
Computer Literate
Promptness
Thai Language and Culture Certificate
Presentable
English Proficiency
RESPONSIBILITIES/DUTIES/FUNCTIONS
Duties will be to:
Curriculum
Keep an accurate record of student work, scores and grades
Participate in professional development and share those experiences with colleagues as appropriate.
Assist the Homeroom Teacher during morning worship and other school meetings (like chapels).
Attend all relevant meetings and participate as contributing members.
Regularly assess student progress according to set goals.
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Compile portfolios of student work along with appropriate directions and grading rubrics, and student quiz or test papers
Encourage students‟ active participation in learning.
Establish positive learning environments.
Submit grades to the Registrar on the assigned date.
Call the attention of student who is at-risk to his/her performance.
Prepare a course outlines for their subjects and provide copies to the Headmaster.
Prepare the daily lesson plans.
Any other duties and responsibilities that may be assigned by the immediate supervisors
Classroom Management
A. Management and Learning
Integrate intentionally the curriculum standards
Integrate the school‟s ESLR in the class objectives, goals or concepts and implement them in the student‟s learning process.
Set goals and identify learning difficulties so that appropriate help can be given.
Teach students how to organize knowledge and to present their work appropriateely.
Build on students‟ prior knowledge.
Communicate in writing to the parents when students do not meet the goal of the subject.
Evaluate teaching strategies in relation to student progress
Give careful consideration to what is possible for the students to achieve.
B. Management and Behavior
Establish clearly defined expectations for behavior
Explain to the students and discuss with them the school‟s ESLR.
Give the students a voice in making the rules.
Lead the students to desire self- development.
Make few rules but be consistent.
Avoid reproving a student before his peers.
Check and record class attendance every day
Communicate with student the behavior expectations these expectations to students early in each quarter.
Establish an atmosphere based on mutual respect and honesty.
Recognize and develop the student‟s potential for good.
Show love for the student in speech and action
Expanded Version:
A. CURRICULUM AND INSTRUCTION
1. CURRICULUM. Know and be guided by the curriculum guides of the school.
2. LESSON PLANS. Maintain a plan book of daily instruction based on curriculum guides, and emergency plans in the event of illness. Lesson
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plans for each week are to be submitted to the Faculty Administration before the end of the previous week.
3. STUDENT STUDY GUIDES. Completed guides outlining study objectives and homework for the following week are to be submitted every Thursday to the Student Administration office for forwarding to parents.
4. HOMEWORK DIARIES. Ensure that every student possesses and completes their diary and enter a weekly comment/report on individual student progress. Ensure diaries are signed by parents weekly.
5. OBJECTIVES. Establish and communicate to students well-defined objectives for each lesson, including related projects and activities.
6. INSTRUCTION. Be responsible for an instructional program and the utilization of teaching methods which consider the individual needs, interests, abilities, and maturity levels of the students.
B. STAFF PERSONNEL
1. MEETINGS. Attend staff meetings and school in-service programs.
2. COMMITTEES. Serve on committees as requested.
3. SCHOOL ACTIVITIES. Be responsible for discharging instructional and non-instructional school-related activities.
4. SUPERVISION, EVALUATION. Supervise, evaluate, and provide work assignments to assigned instructional assistants and/or student teachers.
5. TEAM MEMBER. Be responsible for own involvement as a contributing member involving group decision making and the development of a positive, cooperative school environment.
C. STUDENT PERSONNEL
1. EVALUATION. Evaluate and provide individual student progress on a regular basis and keep requisite records. Justify promotions, retentions, and special program recommendations.
2. HEALTH AND WELFARE. Identify and refer unusual student behavior to appropriate specialists; report to the nurse any injury or illness to a student or self.
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3. DISCIPLINE. Be responsible for enforcing approved school discipline plan.
4. SUPERVISION. Be responsible for the supervision of students at all times
D. OPERATIONS
1. POLICIES, REGULATIONS. Know and observe school policies and regulations.
2. PUPIL ATTENDANCE, TARDINESS. Keep records of pupil attendance.
3. TEACHER ABSENCE. Advise administration in accordance with policy.
4. BOOKS, SUPPLIES. Account for school and district property, as required.
5. PHYSICAL PLANT. Advise administration immediately of needed repairs, replacements and/or unsafe building conditions.
6. COMPLETION OF DAILY DUTIES. Remain in school after dismissal of students, as necessary to complete daily duties, attend meetings, hold parent conferences, etc.
7. EMERGENCY PROCEDURES. Follow school regulations regarding emergency procedures.
8. ATTENDANCE. Report to work daily at times assigned and remain on duty through time prescribed.
E. FINANCE/BUSINESS MANAGEMENT
1. RECOMMENDATIONS. Responsible for submitting and justifying budget recommendations to Academics Director or designee.
F. SCHOOL/COMMUNITY RELATIONS
1. PARENT CONFERENCES. Meet with parents as required to advise them concerning student needs and progress.
2. INTERPRETATION. Interpret school policies and programs to students and parents.
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G. OTHER
1. HEALTH. Responsible for performing those duties which protect the health and safety of students and employees.
2. OTHER DUTIES. Responsible for performing other job-related duties as assigned by the Academics Director or Head of School.
Chairperson and Member
a. Member of the Departmental Committees
b. Member of the Home Group and Focus Group
c. Member of the other committees as requested
Teaching Assistants
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Telephone Operator
POSITION: Telephone Operator
IMMEDIATE SUPERVISOR: Business Manager
POSITION SUMMARY
Telephone Operator insures that all the telephones are properly functioning and maintained. He/she reports to the Business Manager
QUALIFICATIONS
Education
Required:
High school diploma
Preferred:
Associate degree or with college credits
Experience
Required:
One year work experience as telephone operator or its equivalent
Preferred:
Three years work experience as telephone operator or its equivalent
Competency/Skills/Abilities
RESPONSIBILITIES/DUTIES/FUNCTIONS Essential duties will be to:
Handle the most complex calls
Help customers with person-to-person and collect calls
Look up for local or long-distance telephone numbers
Obtain the information needed to complete the call and record the details for billing
Place a collect call, supply a telephone number in a distant city, or find out the cost of a call.
Run their private branch exchange switchboards.
Simulate the customer assistance procedure by placing practice calls
Use the phone equipment, keep records of call
Answer customer inquiries for telephone numbers by using computerized alphabetical or geographical directories
Answer a larger volume of calls more quickly
Function as central office operator or as directory assistance operator
Place calls abroad and to and from ships and cars
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Textbook & Teaching Resources Control
POSITION: Textbook & Teaching Resources Control (Librarian)
IMMEDIATE SUPERVISOR: General Services Officer
POSITION SUMMARY
This Textbook & Teaching Resources Control is responsible for the smooth and efficient distribution of textbooks and uniform to the registered students. It also takes care of the resource books and materials for the teachers‟ use.
QUALIFICATIONS
Education
Required:
Bachelor‟s Degree
Preferred:
Bachelor‟s degree with M.A. credits
Experience
Required:
One year work experience in related field
Preferred:
Three years work experience in related field
Competency/Skills/Abilities:
Responsible person
Pleasant personality
Management skills
Computer literate
Ability to keep accurate records
English Proficiency
RESPONSIBILITIES/DUTIES/FUNCTIONS
Basic duties will be to:
Keep inventory of the books
Keep inventory of the uniforms
Place books with student‟s name in each elementary and intermediate class at the beginning of the year
Record book numbers that are reported lost.
Repair books and change plastic cover.
Arrange and get books ready for the beginning of the school year
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Check the borrowed books that the teachers return
In case of lost book, student has to go to the cashier before claiming another book from the bookroom. Receipt has to be shown
Any other duties and responsibilities that may be assigned by the immediate supervisors
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Thai Principal
POSITION: Thai Principal
IMMEDIATE SUPERVISOR: Director/Academic Administrator
POSITION SUMMARY
The post-holder of this position assists the Director by leading out in the Thai Department and School Activities/Programs as well as in relation to process implementation, documentation, surveys, reports, and other logistical supports. Moreover, he also prepares all the survey questionnaires, initial reports, and tables/charts for any accreditation visits that may affect the Thai Language and Culture.
QUALIFICATIONS
Education
Required:
Master‟s degree in educational administration
Experience
Required:
Two years MOE accreditation experience
Preferred:
Four years MOE accreditation experience
Is primarily responsible for:
 Provides leadership and supervises the Thai Faculty.
 Being a good member of the professional organization by participating in various activities relating to professional development in the capacity as an initiator, attendee, co-organizer of the event or activity, as well as personnel presenting and disseminating works of the organization, and also is introducing the organization to be recognized by society as a whole.
 Express his/her love, mercy and good intention to organizations, colleagues, learners and the community, by making decision to carry out various tasks for development to be benefited by all partied concerned.
 Committed to developing colleagues to perform task to reach their full potentiality.
 Thai study program in implementing curriculum and activities program; supervise Thai Department in development and implementation of instructional program.
 Schedules for the up-coming year PECA Program and school ROTC program for the upcoming year.
 She/he will report direct to the School Principal/Director.
 He/she will cooperate with the Ministry of Education in on-going and upcoming school year operation; prepare self assessment report of educational institutions in support of external evaluation.
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 Communicate with parents regarding the school activities and events.
 He/she will work with the management team in the selection, assignment, and comprehensive reviews of faculty and support staff who also meet weekly with the management team to cover ongoing matters of managing the academic program.
 Create activities to develop good relationship with the community with an objective to helping the community and providing opportunity for the community to take part in the activities.
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Thai Teachers
POSITION: Thai Teachers
IMMEDIATE SUPERVISOR: Thai Principal and Director
POSITION SUMMARY
The Thai Teacher is responsible to the immediate supervisors in curriculum delivery and classroom management. The Thai teachers also are responsible to the Registrar, Coordinators and to the homeroom Teacher in reporting students‟ quarter and semester grades. Any additions or changes of duties will be discussed with the Director.
QUALIFICATIONS
Education
Required:
Bachelor‟s degree in Thai
Preferred:
Master‟s degree in Thai
Experience
Required:
One year teaching experience in Thai
Preferred:
Three years teaching experience in Thai
Competency/Skills/Abilities
RESPONSIBILITIES/DUTIES/FUNCTIONS
Basic duties will be to:
Involve the students during the cultural programs
Perform the responsibilities and duties of a subject teacher or homeroom teacher as the case may demand
Prepare for the Thai cultural programs
Promote the Thai culture and respect with Wai
Update the Thai curriculum
Attend seminars on Thai culture
Conduct Thai culture seminar for the teachers
Encourage parents to attend some Thai cultural presentations
Inform the administration of the Thai holidays
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COMMITTEE CHAIR/MEMBER
Thai Section
Faculty
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WASC Coordinator
POSITION: WASC Co-Coordinator
IMMEDIATE SUPERVISOR: Director & Board
POSITION SUMMARY
The post-holder of this position assists the WASC Leadership Team that leads out in the WASC Self-study in relation to process implementation, documentation, surveys, reports, and other logistical supports. Moreover, he also prepares all the survey questionnaires, initial reports, and tables/charts.
QUALIFICATIONS
Education
Required:
Bachelor‟s degree in education
Preferred:
Master‟s degree in educational administration
Experience
Required:
Two years WASC accreditation experience
Preferred:
Four years WASC accreditation experience
Competency/Skills/Abilities:
RESPONSIBILITIES/DUTIES/FUNCTIONS
Essential duties will be to:
Gathers feedback for analysis and synthesis for possible review and modification of the programs and activities of the school
Launches surveys for development and compilation of school database
Prepares the initial reports as well as the tables and charts
Assists in formulating, recommending and monitoring school policies
Assists the WASC Coordinator
Coordinates with school coordinators and other departments for projects and activities that are essential for school improvement concerning WASC
Documents all WASC activities
Produces the final copy of the Self-Study Report
Sends six copies to the WASC headquarters with CDs six weeks before the Visit
Substitutes classes whenever a regular teacher is absent (whenever WASC task is light and not imminent)
Produces documents as requested for the Focus and Home Groups
Produces statistical reports out of the surveys
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Work Permit & VISA Coordinator
POSITION: Work Permit & VISA Coordinator
IMMEDIATE SUPERVISOR: Human Resources Officer
POSITION SUMMARY
The school is dependent upon its ability to draw both faculty and students from different nationalities for the achievement of its mission and objectives. The Visa and Work Permit coordinator is responsible to assist the foreign employees in obtaining appropriate visas, securing work permits and maintaining the currency of the visas and work permits. The Visa and Work Permit coordinator is also responsible for assisting students in maintaining the currency of their entry visas.
QUALIFICATIONS
Education
Required:
B.A. Degree or equivalent college degree
Preferred:
Master‟s Degree
Experience
Required:
Minimum three years experience in relevant field
Preferred:
Minimum five years experience in relevant field
Competency/Skills/Abilities:
Fluency in spoken and written Thai and English
Good communication skill
Good people skill
Computer literate
Ability to work details with accuracy
Honest and reliable
RESPONSIBILITIES/DUTIES/FUNCTIONS
Basic duties will be to:
Assist visa personnel at the immigration for facilitation
Be responsible for processing the Medical Insurance for all employees
Be responsible for security and safety of original or copies of foreign passports, work permits, degrees, diplomas and transcripts
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Complete necessary paperwork and/or translation of documents for visa applications and work permits for submission to the appropriate authorities in Labor Department
Ensure that the documentation is submitted in timely manner
Assist foreign employees re-entry visas by compiling and submitting necessary paperwork, or if necessary escorting them to Thailand border post for visa renewal purposes
Assist in ensuring that foreign employees have relevant visas and up-to-date work permits as needed
Liaise with Immigration Department officials and labor Department officials as required to ensure the approval of visas and work permits in a timely and efficient manner
Prepare correspondence in both English and Thai, as circumstance requires, to the Immigration Department, Labor Department and MOE
Prepare document for visa, work permit, social security (monthly basis), teachers‟ permits and ROTC
Conduct research, as directed, to review and update existing visa and work permit policies, and for the drafting of new policies for review by the school director
Develop and maintain procedural guidelines for documenting the most efficient way of maintaining the currency of appropriate visas and work permits for new foreign workers
Develop and maintain procedural guidelines for the successful and efficient processing of visa applications and work permits for new foreign employees
Follow up enquiries from government authorities with regard to the provision of information for visa and work-permit applications
Keep up-to-date the automated record system of foreign employee passport, visa and work permit, renewal details and follow up renewals in a manner that ensures smooth and uninterrupted visa and work permit approval
Any other duties and responsibilities that may be assigned by the immediate supervisor
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ADDITIONAL STAFF
Kinder Safety Support
DUTIES
Serves as a nanny support for the kinder pupils
Secures and assists the children when using the toilets
Supports the kinder teachers to provide safety at play pen area
Greets and helps kinder pupils when they arrive and leave school
Ensures that the kinder toilet passes the nose test
Supports the play time and supervision schedule
Checks daily the kinder drinking water, toilet paper, and cleanliness
Comes to work at 7:30 am
Reports to the kinder section coordinator
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