Teacher’s Handbook

 

  Staff Handbook

2016-2017

GOALS:                                                                                                                                                                   2

APIS GRIEVANCE & DISCIPLINARY PROCEDURES POLICY                                                 18

 

Chapter 1

Introduction

 

AMERICAN PREP MISSION, PHILOSOPHY & PURPOSE

 

MISSION:

American Prep International School (APIS) is committed to the harmonious development of the whole person for student excellence in academics, character & personality, useful service, and global citizenship. Moreover, it intends to continue its tradition of being the first complete e-learning international school in Thailand.

American Prep stresses the Core-subjects (English, Math, Science) with e-Learning plus Talent Development and Self-discipline / Values.

 

PHILOSOPHY:

With highly qualified and loving mentors, American Prep has positioned itself to deliver its American curriculum which has recognizably well-crafted content standards. American Prep curriculum demands the best practices, high involvement, and serious engagement of the stakeholders. Through the collaborative efforts of the teachers, parents and the community, American Prep cannot fail in professionally achieving its mission, standards and objectives. High expectations are set for teachers and students with respect to continuous improvement in communication skills, creative imagination, contagious positive mental attitude, and contribution to society.

Hence, high student learning is the bottom line with emphases in the practical realities of life and problem solving skills so that the best in the students will be honed. Proper choices and creative imagination that links with the spiritual realm may lead them to happiness and success. This finds expression in the burning desire to cherish and pursue the divine mission to serve even the disadvantaged. This contextualized Western curriculum will bring value-added twists and flavor that impacts society in general through the transformation of the head, heart, and hands for the new generation with a new spirit!

GOALS:

• Challenge each student to develop his/her own full potential
• Train students to become proficient in spoken and written communication
• Expect students to develop critical, independent thinking skills

 

PURPOSE:

APIS is established and developed to meet the increasing need and demand for high quality education for Thai and international students. The school will focus on maintaining excellence in learning, while integrating social and family values along with instructional technology into the curriculum.

 

 

 

Scope:

This Student and Parent Handbook is a living document. The contents and policies are subject to change, evaluation and amendment as the need arises, by mandate of the, Faculty Council, Administrative Council, and School Board.

 

Other specific aspects of our education

At APIS we endeavour:

• To create an atmosphere of co-operation.
• We make use of the learners’ available knowledge to move forward and obtain new knowledge.
• The knowledge we impart to our learners is relevant and pertains to their everyday life.
• Interaction takes place by trying to understand the learners’ questions, reasoning, investigation and research.
• Evaluation/Assessment takes place before, during and after completion of every assignment or instruction.
• Learners are taught to think and to solve problems: how to reason and how to find creative solutions.

 

A Family Atmosphere

APIS Primary  is not a big school and therefore every child receives individual attention. Each child is noticed and evaluated according to his/her abilities.

At APIS   we function as a large family.  Everyone knows everyone’s name and we frequently strive to make eye contact with our learners and teach our learners to treat each other and the teachers with respect.

 

 

Chapter Two

 

STAFF MEMBERS WHO SERVE WITH DIGNITY AND DISTINCTION

 

2.1  Staff Conduct

To ensure excellence in education, APIS  maintains a highly disciplined educational programme characterised by high standards of personal conduct. A staff member’s attitude, conversation and behaviour must reflect the character of the institution. Staff members of APIS are therefore required to maintain at work, private and in public, a behaviour that exemplifies courtesy, kindness, morality and honesty; to be of unquestionable character in dress, conduct and other areas of life. Behaviour that could bring the institution into disrepute such as indecent language, smoking, gambling, racism, listening to occult music, getting drunk on alcoholic drink, use of or talking favourably about narcotics, violent videos, films and pornographic material, fornication, adultery and the practice of lesbian or homosexual lifestyle, will be regarded as a serious breech of contract entitling APIS to summarily terminate such a staff member’s employment.

 

Teachers’ Duties (generic)

I understand that my specific duties include but are not limited to

• Classroom teaching of assigned school subject/s. This implies inter alia:
  • Adequate planning and preparation for teaching as is evidenced by
  • Submitting of daily lesson preparation (once per week)
• Preparing and maintaining a Teacher’s File that conforms to school requirements
• Assessment of learning and recording of grades on the school server. This includes but are not limited to
• Setting, administering and marking of tests and examinations
• Submitting grades and other reports as and when required
• Re-teaching subject content when adequate learning did not take place
• Reviewing of subject matter before examinations or tests
• Individualised and or remedial teaching as circumstances may demand
• Maintaining classroom discipline within the context of the school Discipline Policy
• Assisting with discipline on the school grounds or during excursions or other programs
• Fulfilling various invigilation duties as school policy may demand (This may include but are not limited to supervision when a fellow teacher is absent, during exam time, during after school study time)
• Week end or after school duties and responsibilities as may be required / assigned by the director/SMT
• Attending and contributing to various meetings as may be required (staff meetings and sub-committee meetings).

 

 

3.4  Development of Staff

Excellence is the key concept undergirding the APIS mission and purposes.  This is especially true of the way in which educators perform their assigned duties.  In order to maintain excellence and to avoid professional stagnation it is necessary for each educator to grow and to develop continually on many fronts. In line with the above, the director will from time to time arrange teacher-development programmes at school or elsewhere and expect teachers to attend such programmes.

 

Essentially, however, professional growth and development should arise from a personal motivation and striving towards excellence.  With this in mind each educator is requested to regularly review his/her own professional development, using the following questions:

• Professional expertise

Are my teaching and other aspects of my work soundly based on the latest knowledge and research in education, e.g. educational psychology, educational technology, curriculum development, methodology?  Or are my actions based on “gut feeling”, ad hoc approaches, and perpetuating the ways in which I was taught twenty or thirty years ago?  (What would you expect of a doctor?)

• Professional performance

Am I consistently giving of my best and avoiding the “creeping slackness” that working behind closed doors for much of the time can encourage?  Is my performance as an educator characterized by a high standard of planning and preparation, thoughtful choice of priorities, a balanced and objective approach, and stimulating and enthusiastic commitment?

• Professional service and pastoral care

How interested am I in the welfare and development of each pupil in my care? What actions demonstrate my interest and concern? How well do I know my learners and their individual needs? How do I react to learners who are uninterested, unmotivated, unpleasant or untalented?

• Professional development

What am I doing of my own accord to improve my expertise and skills, without waiting for or relying completely on my employer to do this? What things show that I am not stagnating?

• Professional motivation

What actions of mine prove that I am self-motivated, and not merely complying with school policies and job requirements that are being enforced?

• Professional evaluation

Do I welcome feedback from my professional colleagues, to help to provide a better service to my pupils and the school in general?

 

 

3.6   Evaluation of Teachers

It is expected that each employee’s performance must be evaluated at least once a year. Church policy does not allow increment increases unless performance is up to standard.

 

 

Chapter Three

 

STAFF EXPECTATIONS

 

 

4.1 Teachers’ Dress Code

As it is the policy of this school to treat teachers as professionals, it is believed that teachers will maintain a standard of conduct that is appropriate to their standing as professionals.

 

Dress as a professional

• This means that your appearance is neat and you are well groomed, your dress is more conservative than avant-garde, and more formal than casual.
• On formal occasions, male members of staff are expected to wear a jacket.
• Male members of staff need not wear ties, but are expected to wear a shirt with a stiff collar. Golf shirt style collars are not permitted.
• On Fridays or other sport occasions sport clothing is acceptable.
• Female members of staff should not have bare shoulders, (no spaghetti straps) or a bare midriff. No underwear should be visible.
• Jeans should be chosen carefully, no faded or torn jeans will be permitted.
• Sports coaches, and teachers who are responsible for coaching school sport and physical activities as part of Life orientation, should wear the appropriate sports kit for the sport concerned, or a tracksuit and track shoes.

 

4.2  Punctuality

• Teachers need to arrive at school 30 minutes before the start of the formal school day and to remain at school until at least 10 minutes after the end of the formal school day.
• If a teacher needs to leave the school site during school hours he/she needs to obtain the permission of the director. When a teacher leaves the school site he/she must inform the office before he/she leaves and again when he/she returns. This done in the interests of school safety and security, in case of emergencies. All such absences must be recorded on the appropriate form.
• Teachers need to arrive at their classes so that the lesson can start punctually at its scheduled start time.

 

4.3  Attendance at school functions

All teachers are expected to attend specified school functions during the course of the year. These functions are normally set at the start of the year.

 

4.4  Meeting schedules and deadlines

Teachers are expected to attend all scheduled meetings listed on the school timetable: these include staff meetings, subject meetings parent meetings and meetings for professional development.

 

 

4.5  Absence from appointments

If a staff member can, for some or other valid reason, not attend a scheduled appointment it is expected that such a staff member should

• Phone the director before the time to inform him of the absence and the reason for the absence
• If the director can’t be reached on the phone a message should be sent to his phone and also to the phone of the school manager to inform them of the unavoidable absence.

 

4.6 Application for Leave

• Each teacher is expected to complete an application form for leave.
• The various leave policies are given in the letter of appointment

 

4.7  Teamwork

The only way in which APIS  can effectively accomplish its mission is if every employee (all support staff, teaching staff and management) approach their responsibilities in the spirit of “teamwork”. All the employees of the school function together as members of the bigger school team and also as members of smaller ad hoc teams. The following are the characteristics of successful team operations:

 

• Mutual Support: Team members are mutually dependent on one another. This implies that they are also mutually supportive of one another.
• Challenge: Teams have goals that are challenging but not overwhelming.
• Singleness of purpose: The team’s purpose is clearly stated in its mission/mandate and all team members commit to accomplishing this purpose
• Trust: There exists trust between team members and between team members and team leaders
• Participation: In the best teams all members participate, but nobody dominates.
• People skills: the best teams consist of team members who have developed the necessary skills to resolve conflict in the team and to work cooperatively to solve problems.
• Accountability: Team members know their team’s goals and expect to be held accountable for reaching their goals. Self-assessment is a constant as well as striving for continual improvement in performance.
• Reinforcement: “team-positive” behaviours and attitudes are rewarded and successful team achievements are celebrated.

 

Chapter Four

 

VARIOUS ADMINISTRATIVE ARRANGEMENTS AND EXPECTATIONS FROM STAFF

 

 

5.1 Registers

Homeroom teachers must record student absences on a daily basis in OpenSis

 

5.2 Teacher Planning and Preparation

Teacher planning and preparation comprises three distinct but integrated sets of documents

5.2.1    Daily lesson planning. This should be done in advance (at least one week). The planning should be on the school’s lesson plan form and should be available for checking every Monday morning.

5.2.2    Annual planning. (Course Outline – to be according to the school Course Outline form) Course outline planning may also be done in Moodle, for those teachers implementing Moodle)

5.2.3    Annual Assessment Plan. Formal and Informal assessments for each quarter must be indicated.

 

5.3 School Hours

Teachers are required to be at school by 7:30. There will be a short staff meeting and inspiration meeting each day. (See the specific policy and guidelines ….)

 

School begins at 8:00 with flag raising and homeroom and ends at 15:30

 

Teachers must ensure that during class time, optimal time is spent working with the learners, walking around the classroom, checking that learners are following the instructions they have just been given and helping the learners to realise that the teacher has her “finger on the pulse of the class”.

 

Marking books should not be done during the vital time, when the teacher can further guide or assist the learners. Marking should be done during free periods, breaks or after school and should not be regarded as “extra work”. The marking of tasks and tests form part of the teacher’s over-all job. If it is necessary to mark the book or work with the child it can be done in class with the child.  Teachers should do their preparation and photocopying in the afternoon, or during breaks and admin periods. Making/receiving personal phone calls or browsing the internet/Facebook during teaching time is strictly forbidden)

 

5.4 Staff Meeting

Staff meetings will be held regularly as indicated on the school calendar to facilitate communication between the staff and the smooth running of the school.  The staff meeting is usually on Monday afternoon from at 15:4. Minutes are taken at each meeting.  One of the teachers may be appointed to take these minutes.

 

5.7  Parent Information Meetings

Parent/teacher meetings are usually scheduled three times per year. Parent meetings are often arranged in such a way that an educational talk is given by a knowledgeable person. Parents also have the opportunity to discuss their child’s progress with the subject teachers after the meeting.

 

Chapter Five

 

STAFF TEAMS

 

All staff members are involved in various committees/teams that plan and execute activities for the smooth running of the school. The teams and their make-up may change from year to year.

 

Chapter Six

 

SCHOOL ASSESSMENT POLICY

 

7.1 Introduction

Before an educator assesses learners, it is crucial that the purposes of the assessment be clearly and unambiguously established. Understanding the purposes of assessment ensures that an appropriate match exists between the purposes and the methods of assessment. This, in turn, will help to ensure that decisions and conclusions based on the assessment are fair and appropriate for the particular purpose or purposes.

 

The reasons for assessment at APIS  include

• monitoring progress and providing feedback,
• diagnosing or remediating barriers to learning,
• selection,
• guidance,
• supporting learning,
• certification and promotion.

 

From the learner’s point of view assessment helps learners to

• gauge the value of their learning.
• It gives them information about their own progress and
• enables them to take control of and to make decisions about their learning.

In this sense, assessment provides information about whether teaching and learning is succeeding in getting closer to the specified Learning objectives. When assessment indicates lack of progress, teaching and learning plans should be changed accordingly.

 

From the above it is very clear that in the APIS curriculum, learning and assessment are very closely linked.  Successful learning depends on effective assessment and effective assessment supports successful learning.

 

 7.2 Guidelines for the APIS   Assessment programme

The following guidelines form the foundation of the APIS Assessment Programme:

• “Integrated teaching” will precede “integrated assessment”
• Assessment will integrate with teaching rather than be “added on” to teaching.
• Planning for assessment will be integrated with planning for teaching.
• Assessment will relate directly to teaching objectives.
• Assessment practices will also take cognizance of general educational objectives (personality and character development).
• “Formative” and “summative” assessment will be balanced. The emphasis will be on “formative/diagnostic” assessment.
• A variety of forms of assessment will be utilized.
• The results (or outcome) of assessment will be reported to the stakeholders in a meaningful manner that is congruent with the purpose of the particular assessment.
• Assessment practices must be kept as simple and uncomplicated as possible.

 

 

• Administering Assessment at APIS  
• Educators, for every subject taught, prepare an outline summary of all the formal assessment tasks and activities that are planned for the year. This yearly assessment plan is divided into the 4 academic cycles as determined by the school administration and as indicated on the school’s calendar of events.
• This annual assessment programme and the implementation thereof is monitored and moderated by the School Assessment Team (SAT) to ensure that it is in line with the assessment guidelines mentioned in paragraph 2 above.
• Working mark sheets, assignment descriptions, rubrics and memoranda are submitted by the educator to validate the results of his/her assessment.
• At least 10% of assessments are moderated internally by an able educator.
• After moderation and academic control have taken place the results of the assessments are passed on to the school administration for processing.
• Processing of results imply capturing, printing, analysing and reporting to the relevant stakeholders.

 

 

7.6 Analysis of marks  

• After each assessment cycle the marks of all learners/subjects are scrutinized and a subject analysis form is completed. From these results, written reports—serving as feedback information—are generated and made available to teachers, learners and parents.
• Teachers use this information—if necessary-to make adjustments to their teaching.
• Supportive parents use this information to provide continued or additional moral and or other support and non-supportive parents.
• learners use this information to assess their own rate of progress and to make personal adjustments to their learning efforts, if needed. In addition
• Learners who did not achieve the expected aims/goals are called in for individual counselling by the teacher or director
• Parents/guardians are invited – in writing – to visit the school and to meet with the teacher/s concerned and to try and work out a combined strategy to improve the situation.

 

 

From this it is clear that the main focus of assessments and the resultant reporting of the results are formative and developmental.

 

Notwithstanding the formative and developmental purpose of most assessments/reports APIS   assessment policy also mandates each assessment report to have some summative value.

.

 

7.8  Exam Papers and Memorandums

All examinations of the last year must be kept in the test/exam file.

Examinations and memorandums must be available for inspection at all times.

When examinations are set up, attention must be given to the following:

1. Differentiation:

• All learners must be able to answer 70% of the questions asked, if he/she studied.
• 20% of the work must show evidence of a higher standard and 10% of the questions must be thought questions.

2. The weighting of each question must be clearly shown on the Question Paper.
3. Total and time needs to be shown on the first page.
4. When setting up an exam, you need to continually research the following documentation.

• Time allowed for the subject.
• Duration of Question Paper.
• Ensure that the learners received the correct textbooks, files or handbooks in order to do preparation.
• When setting up the memorandum you need to clearly write the detailed mark next to the answer.

 

Assessment Procedure

1. Exams are moderated director
2. Exams are written, thereafter test analysis is compiled and signed by: teacher and director.
3. Marks are recorded by teachers in OpenSis

 

Chapter Seven

 

MANAGING DISCIPLINE

 

Praise Encouragement

 

At APIS   we believe that the best way to encourage good standards of behaviour in school is to support a positive ethos with a balanced combination of praise, encouragement and discipline (punishment), used equitably for all groups of children.

 

• Our response to the behaviour of others is most effective when it is constructive and positive.
• Praise and encouragement should be, in most circumstances, an immediate response to positive behaviour.
• Praise and encouragement should be seen as a celebration of positive work or behaviour.
• Praise and encouragement should be seen as fair, but be appropriate and in proportion to the child and the positive behaviour.
• The whole group should not always benefit from the positive effort of a few.
• The child and his peers should understand why praise is offered.
• We all respond and benefit from the demonstration of affection and compassion. On occasion, therefore, we will use appropriate and sensitive physical contact to reinforce positively this aspect of our relationships.
• We respect and respond to the desire of others to decline such physical shows of affection.

 

Discipline (Punishment)

• Boundaries of acceptable behaviour should be clear to all members of the school community.
• Discipline should not be vengeful, humiliating or degrading.
• Discipline should be appropriate in proportion to the child and the incident.
• Discipline should be seen as fair.
• Poor behaviour and the resulting discipline should be seen in the context of the time, place and activity in which it occurred.
• Children should understand why they are being disciplined.
• Whole groups of children should not be disciplined for the activities of a few.
• Individuals should not be made scapegoats for the activities of a group.
• If behaviour is exhibited that is self-injurious, aggressive, disturbing or distressing, physical intervention may be necessary. This will always be the absolute minimum required by the situation and will be within the specified guidelines in this Code of Conduct.

 

1.5 Guidelines for Dealing with Poor Behaviour

• Try to make statements rather than commands e.g.” I think that there is too much chatting.” “Perhaps we could try to work more quietly, rather than “be quiet!”
• Try to describe the behaviour and not the child e.g. “I am not happy with the way you speak to the other children”, rather than “You are a rude girl”.
• Try to remind children of school rules in a positive way e.g. “Remember that we put up our hands when we want to say something”, rather than “Don’t call out”.
• Try to emphasize positive behaviour and ignore minor infringements.
• Try to speak politely when requesting poor behaviour to desist.
• Try to reach realistic short-term targets e.g. “Five minutes to finish work”.
• Ask the child or group for their ideas as to why you may not be pleased and how the situation might be resolved.
• Use distraction tactics.
• If possible remove immediate pressures and any background stimulations. Try to reduce tensions by talking to the child individually.
• Make directions/requests clearly and confidently. Let the child know you expect him/her to comply.
• Avoid confrontations and power struggles as this could increase the pupil/s anxiety and create resentment. This places the teacher in the role of an opponent rather than someone to be trusted.
• Keep your voice calm and speak slowly. This allows pupils to attend more to the word you are using rather than only your angry and loud tone.
• Use eye contact sensitively. Keep talking to the child to keep communication open.
• Be aware of yourself and your reactions. Try to determine whether your mood may be affecting your objectivity and tolerance.
• Whenever possible call for assistance before engaging in physical restraint. Having a second person present is a safeguard, both as a witness and to assist if necessary.

 

• Suggestions for “preventative” discipline in the classroom
  • Let the learners enter and leave the class in an orderly and quiet manner.
  • Never compete with some talking when teaching, but insist on absolute silence when speaking.
  • Do not waste time. Get busy immediately after the last learner has entered the classroom, and keep the learners’ attention or let them work until the last minute. Every minute of the period must be utilised, because, if the learners have “idle” moments, they will get up to mischief, in which case the teacher is usually to be blamed!

 

1.6 Rewards/Commendations

These should be clear and consistent. They should be fun. Change them if they do not work well. Make them achievable. Talk about them and share them with pupils and staff members. Use verbal praise consistently and tell the learners why you are pleased with them e.g. “You have raised your hand when you want to speak, excellent, I am pleased that you remembered”.

 

1.7 Consequences

The consequences for transgression of a rule must be clear and concise and all members of the class must understand them. The rules and consequences should be explained daily so that the learners can understand and own them. A teacher may want to visually reinforce the consequences when a rule is broken e.g. a “sad face” might be put on a chart if a learner breaks a classroom rule.

 

1.8      Punish With Dignity

• Corporal punishment is not allowed
• Never shout at learners. When a teacher loses his temper, he should rather lower the tone of his voice!
• Never berate a learner severely in the presence of the whole class or other learners. Rather set up an appointment with him/her and discuss the problem privately after class or after school.
• Do not punish the whole class when only one or two learners are involved.
• Punishment should not interfere with a learner’s opportunity to perform well in school. E.g. it is not a good idea to confiscate school workbooks or textbooks permanently. (Educators are sometimes tempted to do this when they catch a learner working on another subject in his or her class).
• Do not detain learners when they have another appointment elsewhere, unless prior arrangements were made with the other staff involved.
• The director as “punishment officer”
  • Punishment by the director for an offence committed while the learner is or was under the teacher’s jurisdiction should be considered a last resort.
  • Because the ultimate authority for the discipline at the school rests with the director, he may be called upon to help a teacher with maintaining of discipline.
  • The director will take such requests seriously, and will help in what he considers to be the most appropriate way.
  • Teachers should, however, guard against misusing this support.

 

The following should be kept in mind:

• When learners are sent to the director, the teacher should, as a general rule accompany him/her and give to the director a full account of the problem. This will save much time and will prevent gaps in the communication process. A written note is usually a second best option and should be avoided if possible.

 

• Abdication of responsibility The following forms of abdication of responsibility are not acceptable:
  • Do not threaten to stop teaching as a method of punishment. You cannot tell the class that you will not teach them before this or that has happened.
  • A teacher may never tell a learner: “get out my class and never come back.   “I refuse to teach you forthwith”. This teacher is overstepping his authority and creates a very embarrassing situation, because the director will definitely order the learner back to class, which may be humiliating to the teacher.

 

1.8  Teacher’s Classroom Log

Each teacher must keep a classroom Log Book (one page per learner). In this logbook notes are made of learner behaviour, either negative or positive. These notes serve the purpose of providing an accurate overview of learner behaviour at any point in time. The notes are an invaluable help to provide insight when decisions need to be made about discipline or merits certificates etc.

 

1.9 Recording of Events – Teacher

It is important that all discussions, problems, requests or visits from parents to the school/office be recorded.  The date, event and people involved must be recorded in the report.  The record is also kept on the learner’s file.

 

 

 

Chapter Eight

 

TEACHER’S SUBJECT FILE

 

9.1 General

Each teacher should prepare Subject Planning Files for each subject and class level taught. Content details should be prepared at least a term in advance.

 

Subject files must be regarded as functional working documents and should be prepared with the realities of the teaching situation in mind and not only for the sake of inspections.

 

9.2  Specific Guidelines:

• Subject planning documents are the property of the school and should be left at the school when the teacher leaves or accepts the responsibility for teaching another subject or grade.
• It is extremely important that an adequate mark book is kept in which a record of the results of all tests and examinations are recorded. Keep in mind that the school follows a system of continuous evaluation and that all tests, assessments and examination should be included in the final grade.
• Preparation for classes should be done at least a week in advance. The daily lesson plan book/file should be on the director’s desk before school starts every Monday. The lesson planning for the following week should then be completed. The teacher shall do the planning of her lessons with sufficient detail so that a relief teacher may use the book.

 

9.3  Documents That Should Be Included In The Teacher’s Subject File:

 

1. School Mission & Vision Statements
2. School objectives (ESLRS)

 

1. REQUIRED DOCUMENTATION

Rosters, Calendars and Time Table

1. Time table and duty rosters
2. School calendar/s

Teaching

1. Subject policy document
2. Annual Teaching Plan / Curriculum Management Plan
3. Lesson plans
4. LTSM available and in use

Assessment

1. Subject programme of assessment (Assessment tasks per term)
2. Assessment tools/instruments
3. Mark sheets, mark analysis sheets and evidence of moderation
4. Personal Professional Development Plan for current year

 

 

Chapter Nine

 

VARIOUS RULES, PROCEDURES AND PROTOCOLS AT APIS  

 

10.1 Computer Room

The Computer Room is for the use of the learners and the teachers. There is a timetable (roster) when it is each class’s turn to use the Computer Room.

 

10.3  School Board

The School Board usually meets as called to discuss matters pertaining to the school.

 

10.5 Assessment of New Learners

All new learners are assessed as to their academic level before they are admitted to the school. The director or someone designated by the director performs this assessment.

 

 

10.6  Rosters

Every quarter each teacher receives a roster for playground duties. It is the teacher’s responsibility to make alternative arrangements if he/she cannot be at the assigned time attend to these duties.

 

10.7 Certificates

Merit certificates – and other rewards- are issued at regular intervals throughout the year and also at the end of the school year.

 

• Monitoring of classroom teaching

• The general approach to the monitoring of classroom teaching/delivery is not to interfere unless there is evidence of poor delivery—This is especially true for senior teachers.
• Junior teachers are placed under the direct supervision of the relevant Head of Department or another senior teacher. The Head of Department stays in close touch with the junior teacher and may do classroom visitation from time to time. Classroom tests and other teaching/testing activities are also screened.
• The director or his/her designee visits the classes of each teacher at least twice per year. A school teaching assessment form is used and written feedback is given to the teacher.

 

10.12 Office rules and procedures

 

The following guidelines and procedures have been formulated in order to enable the administrative staff of the school to accomplish their respective tasks with maximum efficiency. Your consideration and cooperation will be appreciated.

 

 

Offices

The offices of the school manager, director, accountant and registrar are their private workspace and should be respected as such. Teachers should not just enter into the office at will. Any stock that may be kept in the office should be requested through the secretary.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Chapter 10

 

APIS GRIEVANCE & DISCIPLINARY PROCEDURES POLICY

 

1. INTRODUCTION

The operation of APIS   is based on Biblical philosophy. Foundational to the school’s ministry is the concept of teamwork built on the foundation of Christ-centered relationships.

 

It is essential that the relationships be preserved. To this end it is believed that it is in the mutual interest of both employees and employer to set up and maintain a grievance procedure that is capable of resolving employee dissatisfaction and to bring about reconciliation and restoration where relationships have been disturbed. This will be done within the context of the school’s policy, Biblical principles and current legislation.

2. DEFINITION

A grievance is any dissatisfaction or feeling of injustice, on the part of the employee, in connection with an employee’s work and employment situation.

3. GENERAL PRINCIPLES
   • The principles of commitment and forgiveness should always form the basis of dealing with grievances.
   • Resolving of grievances must be given a high level of priority and must be

attended to as soon as possible.

                3.3   Conflict or grievances must be dealt with on a personal and confidential basis.

3.4   Grievances must not be discussed with third parties.  Attempts should be

made to resolve it on an individual basis.

• An employee is entitled to request assistance from another employee in

presenting his or her case.

 

If the grievance is between staff members this must be resolved by the members involved.  Should the situation not be able to be resolved at a personal level, the matter must be taken to the school Director who will arbitrate and try to bring about reconciliation on the matter.  Should this prove unsuccessful the specific procedures outlined below should be followed.

 

Should the grievance involve the Director, the matter must be discussed with him or her directly at the earliest convenience.  Should this prove unsuccessful, the specific procedures outlined below should be followed.

 

4. SPECIFIC PROCEDURE

STEP 1:               Employee to Immediate Supervisor

The employee may, with the assistance of a colleague, if he/she so wishes, approach his/her immediate superior and lodge the grievance verbally.  The immediate superior shall attempt to resolve the grievance with the assistance of the employee.  Should the parties fail to agree, step two should be instituted.

 

Should the grievance involve a third party, such a person must be informed of the meeting and the procedures applicable to a disciplinary hearing should be adhered to.  The third party will also be entitled to the assistance of a colleague.

 

STEP 2:           Employee to School Director

If the matter is not resolved to the satisfaction of the employee concerned within the specified period of 48 hours, excluding weekends and public holidays (first period), he/she shall apply in writing on the prescribed form through his immediate supervisor to the School Director for a hearing concerning his grievance.

 

The immediate supervisor shall pass the application on to the

School Director for a hearing within a further period of 48 hours, excluding weekends and public holidays (second period).

 

The latter shall then convene a meeting within a further period of 48hours, excluding weekends and public holidays (third period) to be attended by the employee concerned, a representative of his choice and the immediate supervisor.   The employee may submit any evidence relevant to his/her grievance.  The School Director may also discuss the matter or meet with any other persons that he/she deems fit and shall consult with the immediate supervisor concerned before reaching a final decision.   The School Director shall communicate this decision to the employee in writing.   A copy of this letter shall be placed on the employee’s personal file.

 

STEP 3 & 4       If the employee is still not satisfied, then he/she may appeal to the Chairman of the School Board.

 

Thus the line of authority is as follows:

Employee  —

Immediate Supervisor —

School Director —

School Board —

 

STEP 5.           TIMELY ACTION     –           EMPLOYEE

 

The employee must always advance the grievance from one step to the next within a period of 48 hours, excluding weekends and public holidays or else it will be taken for granted that the matter was resolved to the satisfaction of the employee concerned.

 

 

 

APIS   DISCIPLINARY PROCEDURES POLICY

 

1. INTENTION

Disciplinary procedures are intended to promote the smooth and co-operative functioning of the school, the maintenance of high levels of excellence at APIS  , the effective implementation of the educational programme and the implementation of the vision of APIS  .

 

It is the right and responsibility of the school Leadership and Management Team to initiate corrective action where work performance or the behaviour, lifestyle of, and example set by the employee is unsatisfactory.

 

The APIS Primary Disciplinary Procedures Policy seeks to provide guidelines to both employer and employee on dealing with situations where the leadership and management team of the school is dissatisfied with the performance or the behaviour, lifestyle of, and example set by the employee.

 

2. DISCIPLINARY PROCESS

In the event of an employee failing to comply with his/her conditions of employment or with the regulations of APIS   or with standing orders, the following procedure will follow:

 

1. At the discretion of management the employee may receive a verbal warning.
2. Should the seriousness of the charge warrant it, or should a verbal warning have failed to have the desired result, a disciplinary enquiry will be arranged.
3. The employee will receive notice of the scheduled enquiry timeously to ensure that he/she is able to prepare for the enquiry.
4. When warranted, at the discretion of management, an employee may also be suspended on full pay, pending a hearing.
5. In the event that further investigations is warranted whilst an employee is suspended, the employee will be informed of the probable charge when he/ she is suspended, which has to be confirmed or amended in writing prior to the enquiry.
6. The requirements for a fair hearing as laid down by the Industrial Court will be followed with specific reference to the following rights:

 

1. As unbiased a chairperson as is possible;
2. Representation by a fellow worker, if required;

iii.           The right to call witnesses;

1. The right to plead in mitigation;
2. The right to cross examine witnesses; and
3. The right to appeal within two (2) days of the finding.

 

1. An employee may receive a written warning, a final written warning, suspension without pay or be dismissed, after having been found guilty, and having been afforded the opportunity to plead in mitigation.
2. The disciplinary action taken will be in keeping with the nature of the misconduct.
3. A written warning will remain on an employee’s record for a period of six months.
4. A final written warning will remain on an employee’s record for a period of twelve (12) months.

 

3. APPEAL PROCEDURE

In furtherance of the right to appeal listed in paragraph f vi supra the following procedure will be followed:

1. An employee wishing to appeal should do so within two (2) days after the finding of the disciplinary enquiry.
2. The appeal should indicate whether the appeal is against:

• The procedure;
• The finding of guilty; or
• The disciplinary action taken.

1. The nature of the appeal will determine whether the appeal hearing will be a de novo hearing where new evidence is allowed, or whether it will only focus on an aspect of the previous hearing.
2. Should an employee be dissatisfied with the outcome of the appeal, he may declare a dispute with APIS .

 

 

 

 

 

APPENDIX A

JOB DESCRIPTIONS FOR APIS STAFF

 

 

Accounting Officer

 

 

POSITION:      Accounting Officer

 

IMMEDIATE SUPERVISOR:               Business Manager

 

POSITION SUMMARY

 

Under the direction of the Business Manager, the Accounting Officer performs professional accounting work, including auditing, analyzing and verifying fiscal records and reports, preparing financial and statistical reports, providing information to staff regarding accounting practices and procedures, and reconciling general ledger accounts; assists in preparing the annual and mid-year budgets; prepares year-end audit reports and schedules; trains and provides technical advice to lower-level accounting personnel, and performs related work as required.

 

The main reason for the position, in what context and what is the overall end result. The Accounting Officer is responsible for maintaining financial, accounting, administrative and personnel services in order to meet legislative requirements and support operations.(The way that the position contributes to and impacts on the organization)

 

The Accounting Officer reports to the Business Manager and the Director and is responsible in preparing financial statements, maintaining cash controls, preparing the payroll and personnel administration, purchasing, maintaining accounts payable and managing office operations. Failure to provide adequate services may result in lost or misused revenues, inaccurate financial statements and financial hardships for employees, contractors and suppliers if the payroll and/or accounts payables are not processed in an accurate and timely manner.

 

QUALIFICATIONS Education

Required:

Bachelor‟s degree with major coursework in accounting, finance, economics or a related field

Preferred:

Bachelor‟s degree with C.P.A

 

Experience

Required:

Two years hands-on all round experience working in an accounts office and one year of general fund accounting experience, or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job as listed above.

Preferred:

Three years work experience as finance office

 

 

 

 

 

 

 

 

Competency/Skill/Ability:

 

Knowledge of: (at entry) Applicable laws and regulations Auditing practices and principles Computerized accounting programs Fund accounting

Generally accepted accounting practices and principles

Fund accounting practices and principles

Public agency budgeting practices and principles Computer applications related to the work Standard office practices and procedures Generally accepted accounting principles

The incumbent must have proficient knowledge in the following areas: Accounts payable and accounts receivables

Preparation of financial statements

Standard office practices and procedures

Techniques for dealing with a variety of individuals from cultural and ethnic backgrounds, in person and over the telephone

Administration of employee benefits

Office administration

Payroll systems and reporting

Preparation of financial reports

 

Skill in: (at entry)

Preparing financial and/or auditor statements, schedules and reports;

Interpreting, applying and explaining complex laws, codes, regulations and ordinances;

Reviewing and verifying accuracy of data;

Maintaining accounting records for special accounts and projects;

Making sound, independent judgments within established polices and procedures; Maintaining accurate financial records and preparing clear and accurate reports

for informational, auditing and operational use; Reconciling accounts, records, reports and journals;

Organizing own work, setting priorities and meeting critical deadlines; Communication to interact effectively with co-workers, managers, subordinates and the general public sufficient to convey information and to receive work direction.

 

RESPONSIBILITIES/DUTIES/FUNCTIONS

Accounting Officer

 

Calculates and prepares reimbursement billings and tracks receivables; reconciles monthly accounts receivable.

 

 

 

 

Compiles of budgets, cash-flow forecast and financial management reports on monthly and ad hoc basis

Liaises with auditors and administration to answer queries on financial based matters

Oversees the payroll and credit control

Analyzes and reconciles expenditure and revenue accounts, including trustee accounts and investment reports

Assists with the fiscal year-end and fixed asset accounting Assists with the preparation of the annual and mid-year budgets Prepares and files annual financial statements

Prepares audit schedules for external auditors and acts as a liaison between the school and auditor

Takes care of all aspects of bookkeeping including sales and purchase ledger input, reconciliations, journals and nominal ledger administration

Prepares monthly financial statements

Prepares of statutory annual reports

Proposes and discusses changes and improvements to the current accounting setup

 

Other key responsibilities with the main activities will be to:

 

1. Make sure that the finances are maintained in an accurate and timely manner by wisely administering the financial system.

 

Main Activities will to:

Ensure transactions are properly recorded and entered into the computerized system

Establish and maintain cash controls

Establish and maintain supplier accounts

Establish, maintain and reconcile the general ledger

Implement financial policies and procedures

Issue cheques for all accounts due Assist with preparation of the budget Assist with the annual audit

Ensure data is entered into the system

Prepare income statements

Prepare monthly financial statements

Prepare quarterly reports and report on variances Ensure security for all credit cards and verify charges Maintain financial files and records

Maintain the computerized accounting system

Maintain the purchase order system Monitor cash reserves and investments Prepare and reconcile bank statements Prepare balance sheets

 

2. Produce complete and accurate records of all moneys by properly maintaining the accounts payable and accounts receivable systems

 

 

 

 

Main Activities will be to: Reconcile the accounts payable Reconcile the accounts receivable Reconcile weekly deposits Compile source documents

Ensure the safeguarding of all funds

Issue receipts

Prepare journal summaries

 

3. Ascertain accurate payment of benefits and allowances by having accurate workers‟

files and records.

 

Main Activities will be to:

Maintain confidential employee files

Maintain the leave management system

Prepare separation documents for terminated employees

Submit remittances

Verify and report on benefits payments

Verify annual leave records Administer benefit entitlements Document new employees

Establish employee files in the computerized accounting system

4. Pay employees in an accurate and timely manner by maintaining a monthly payroll. Main Activities will be to:

Prepare, review and file payroll summaries, journals and reports

Process pay cheques Set up employee files Update leave and lieu time

Verify and code timesheets and hours worked

Calculate employee salaries, deductions and contributions

Calculate source and miscellaneous deductions

Enter payroll information into the computerized accounting system

 

5. Develop a mechanism for an efficient and effective office management

 

Manage the filing, storage and security of documents

Manage the repair and maintenance of computer and office equipment

Order office supplies

Respond to inquiries

Main Activities will be to: Maintain booking registers Maintain insurance coverage

 

 

 

 

 

 

Admission & Marketing

 

 

POSITION:      Admissions & Marketing

 

IMMEDIATE SUPERVISOR:               Business Manager

 

POSITION SUMMARY

The Admission & Marketing Team (AMT) supervises, plans, and organizes the student‟s admission process within the standards and guidelines of the school. This post is responsible for spelling out a comprehensive admissions program as well as plans, develops and implements the marketing strategies of the school under the guidance of the Administration. Admissions recruitment, counseling, outreach and application review are all significant functions of this position.

 

QUALIFICATIONS Education

Required:

Bachelor‟s Degree with Marketing

Preferred:

Master‟s Degree in Marketing

 

Experience

Required:

One year of admissions counseling

Two years of experience in marketing, public relations, interviewing and/or counseling people preferably in a long-term care setting

Preferred:

With experience in coordinating programs

 

Competencies:

For a successful discharge of the duties, the post-holder needs the following competencies:

 

Customer Service – Manages difficult or emotional customer situations; Responds gently and promptly to customer

Dependability – Follows instructions within management direction; Makes timely decisions

 

Judgment – Demonstrate sound and accurate judgment; Show sensitivity to requests for service; Meets commitments

Oral Communication – Has persuasiveness in positive or negative situations; Listens and gets clarification; Responds well to questions

 

Adaptability – Grapples effectively with competing demands; Is able to deal with frequent change, or unexpected events

 

 

 

 

Attendance/Punctuality – Is consistent at work and on time

Change Management – Develops feasible implementation plans; Communicates changes effectively; Supports those affected by change

 

Organizational Support – Upholds policies and procedures; Completes tasks correctly and on time

Planning/Organizing – Shows efficiency; Exhibits skill in being a good organizer Problem Solving – Resolves challenges and problems in a timely manner; Basis decisions on analyzes of right information

Professionalism – Shows tact in approaching others; Reacts well under pressure; Treats others with equity and respect; Keeps commitments

Quality – Exhibits accuracy and thoroughness

Quality Management – Promotes quality in many ways; Models accuracy and thoroughness

Quantity – Satisfies productivity standards; Does projects in timely manner

Safety and Security – Prioritizes safety and security procedures; Uses equipment and materials properly

Teamwork – Balances team and individual responsibilities

Written Communication – Writes understandably and informatively; Edits work for spelling and grammar

 

Skills & Abilities:

The post-holder must be able to:

Solve practical problems and deal with a variety of concrete variables. Work under pressure and tight deadlines

Write routine reports and correspondence.

Develop and maintain a strong marketing program. Generate „good ideas‟ for the job

Have knowledge of a range of IT applications including PowerPoint, spreadsheets, etc Have knowledge of admissions processes, related compliance procedures and other regulatory requirements.

Have the interest in and passion to work with young people

Give presentations to large audiences

Have good communication and number skills

Interpret a variety of instructions in written, oral, or schedule form. Maintain records and prepare reports from such records.

Plan, develop, organize, implement and evaluate the admission process.

Recognize the importance of „attention to detail‟ in all areas of work

 

Personality and motivation

The post-holder:

Has the ability to work under pressure

Has the ability to be flexible, adaptable and responsive to change

Is a team player with excellent inter-personal skills

Is friendly and has outgoing personality with a sense of humor

 

 

 

 

 

 

 

RESPONSIBILITIES/DUTIES/FUNCTIONS

 

Admissions Duties

Counsels prospective applicants on the admissions process and opportunities

Demonstrates awareness of the roles of the school in Bangkok

Assists in the development and delivery of on-campus events and programs for counseling groups and individuals

Is responsible for demonstrating a positive image of the school

Reviews the Admission‟s policy and procedure manual, job descriptions, etc. annually for

revisions and makes recommendations to the appropriate person

Assures that all admission procedures are followed in accordance with established policies

Develops a positive admissions process for new or returning students

Greets and works with community contacts, helping them with any questions or concerns they have regarding student placement

Promotes “customer service” throughout the facility

Represents the school both on- and off-campus to a prospective students, parents, secondary school counselors and other individuals or organizations involved in the college selection process

Plans and implement recruitment activities for assigned high schools and territories, including travel to distant places

Plans, develops, organizes, implements and evaluates the admission process.

Reviews and scores application essays and other materials submitted by applicants for the purposes of making admission decisions

Assures that the school interviews all prospective students for initial information (pre- admission interview)

Coordinates and contributes to the success of various student visit programs designed to recruit targeted prospective applicants to the school

 

Marketing Duties

Develops and maintains close ties with relevant agencies and institutions

Develops and implements marketing strategies

Develops and maintains a strong marketing program

Undertakes other duties as may reasonably be assigned by the Director

Arranges visits and presentations to various elementary schools

Develops and maintains close links with other schools in order to facilitate access for all prospective students

Develops and maintains effective working relationships with relevant contacts in schools

Assists with the organization of other marketing promotions

Develops and evaluates promotional activities to ensure they achieve the objectives

 

 

 

 

 

 

 

Assets Officer

 

 

 

POSITION:      Assets Officer/Custodian

 

IMMEDIATE SUPERVISOR:               Business Manager

 

POSITION SUMMARY

The Asset Officer position is a hybrid role that merges the oversight of property management with hands on financial planning and execution to develop, maintain the health of the assets of the organization. This post is characterized by a high degree of responsibility, creativity, vision, accountability, technical aptitude and diplomacy. This may include the possibility that the school will operate dormitories for the students and income generating projects/ special programs in line with the vision and mission.

QUALIFICATIONS Education

Required:

Bachelor‟s degree in accounting

Preferred:

Master‟s degree in management or MBA

 

Experience

Required:

A minimum of two years experience in property management or a related field is required.

 

Preferred:

Three to five years of successful experience in property management.

 

Competency/Skills/Abilities:

 

Professional image

Strong customer service orientation

Management and motivational skills

Good understanding of sales and marketing concepts and the ability to develop, implement, and evaluate marketing plans

Excellent communication skills

Strong administrative and organizational skills

Strong time management skills and the ability to prioritize wisely

Ability to close a sale

Knowledge of on-site maintenance requirements including dealing with vendors and contractors

 

 

 

 

RESPONSIBILITIES/DUTIES/FUNCTIONS Responsibilities

Pre Development Properties

Participates in design development

Prepares management documents required for loan closings

Coordinates transition from construction completion to property management

Oversees property tax exemption

Portfolio Properties

Prepares cash flow projects for partnership funds

Administers partnership funds, including collection of capital contributions, banking and disbursement of funds

Oversees preparation of tax returns, quarterly and annual financial statements Monitors project finances for conformity to budget, negotiates financial restructuring and/or amends regulatory agreements as necessary to stabilize operations

General Administration

Communicates effectively with staff members and ensure compliance of all personnel management policies and procedures

Effectively performs and document appropriate evaluations including, but not limited to, performance reviews and corrective action reviews, and termination paperwork.

Prepares partnership activity reports for use both internally and externally

Manages a high quality on-site staff through implementation of effective recruitment, training, motivation, and development programs

Profitability

Develops yearly operating budgets and sales/marketing plans

Prepares and conveys all operational and financial data to the administration in a timely manner with the assistance of other members of the staff

Analyzes operational information for impact, identifies trends and recommends strategies and adjustments

Maximizes teachers‟ housing rental income while minimizing expenses through effective planning and control

Effectively monitors all income, including delinquencies

Achieves the highest possible net operating income through the implementation of effective cost control and revenue improvement programs

Manages the properties in the most efficient and profitable manner possible

given the existing market conditions consistent with the goals and objectives of the school

Administrative

Monitors the timely receipt and reconciliation of rent collections and ensure

landlord/tenant statutes are followed

Analyzes and evaluates monthly and/or quarterly financial statements. Write clear and

concise owner‟s reports to substantiate the analysis

Directs efforts to ensure all purchasing guidelines are followed and posting of the budget control ledger is accurately completed

Participates in training classes and meetings as required

Prepares and ensures staffing schedules are consistent with property needs.

Computer

 

 

 

 

Effectively operates the computer and ensures all required staff is properly trained to perform their computer duties

Ensures that accurate submission of all reporting lease and bond paperwork is accomplished timely and includes approvals as required

Quality Leasing

Establishes and implements leasing goals.

Adheres to established policies and procedures for screening applicants for residency in the compound.

Provides training and motivation to leasing staff and ensure group-orientation sessions are conducted as needed.

Effectively shows, leases, and moves in prospective residents.

Marketing

Directs efforts to implement sales and marketing plans, which effectively maximizes

rental income and results in high occupancy

Evaluates and recommends changes on rent/pricing strategies

Effectively maintains product knowledge of property and competitive properties through consistent evaluation of market conditions and trends

Resident Retention

Enforces resident retention and service request follow-up programs

Assists and ensures all customer complaints are handled promptly and appropriately

Implements and monitors effective lease renewal programs

Ensures publication and distribution of community newsletters and other communications to residents as required

Directs and manages resident functions in such a manner as to win and maintain the respect and goodwill of all residents

Maintenance & Quality Control

Monitors service request turnaround and ensures the responsiveness of the

maintenance staff

Promotes and teaches safe work practices among on-site staff and ensures all safety programs are implemented and followed

Ensures that all physical aspects of the property are at all times fully functional and maintained in an attractive condition

Monitors an effective preventative maintenance program

Customer Service Orientation

Creates the greatest possible satisfaction and well being of all others associated with the

property

Maintains a high level of customer service awareness in relation to both residents and prospects

Communicates effectively with teachers and stakeholders. Ensures that any areas of concern are addressed promptly and thoroughly

 

 

 

 

 

 

Activities/ Student Affairs Coordinator

 

 

POSITION:      Activities/ Student Affairs Coordinator IMMEDIATE SUPERVISOR: Director/School Director POSITION SUMMARY

This position is considered as an administrative post to assist the Director and to oversee and plan the overall school activities and student life in coordination with other departments like the Registrar and the Finance Department. The Student Affairs Coordinator is in charge of holding conferences with parents and the students.

 

QUALIFICATIONS Education

Required:

M.A. in Psychology/Education/Counseling

Preferred:

Ph.D. in Education/Counseling

 

Experience

Required:

Minimum of five years of successful teaching experience

English Proficiency and Computer Literate

Preferred:

Three years experience in Student Affairs

 

Competency/Skills/Abilities:

Ensures confidentiality of privileged information Maintains unbiased attitudes in fulfilling responsibilities Possesses leadership qualities and has good organizational skills

 

RESPONSIBILITIES/DUTIES/FUNCTIONS

 

Keeps record of the Student Administration and Discipline Committees‟ minutes

Maintains student discipline in accordance with the school policy Plans and coordinates the school activities, the departments or groups Coordinates students‟ attendance and citizenship record

Counsels students with discipline problem

Creates a climate conducive to good student morale

Creates an environment conducive to teaching and learning

Encourages   counseling   service   for   students          experiencing   difficulties   and behavioral problems.

Takes care of the student administration and discipline

Any other duties and responsibilities that may be assigned by the Director

 

 

 

 

Prepares and updates the Student Handbook.

Assists the Director for activity/field trip/program planning and arrangements

Encourages students to participate and excel in the total school program. Finds and suggests a safe and appropriate place for students‟ camping. Holds conferences with parents and students

Provides   orientation  for   new    teachers  in    regard   to    attendance  and citizenship/discipline policies and school regulations for students

COMMITTEE CHAIR/MEMBER Discipline Committee, Chair

Member, Ad Council

Member, Safety Committee

 

 

 

 

 

 

Assistant Registrar POSITION:                        Assistant Registrar (Management Secretary) IMMEDIATE SUPERVISOR: Registrar

POSITION SUMMARY

The Assistant Registrar serves as the right arm of the Registrar in all the activities related to the registration of the students. This post is often the first contact with the school by prospective   students,   thus,   the   role   requires   a   strong   customer   focus   and   the dissemination  of  accurate,  relevant  and  sufficient  information.  The  responsibilities include responding to enquiries by providing appropriate information, processing application, liaising with the Thai embassy for appropriate student visa, registering international students and keeping accurate up-to-date student enrolment records.

 

QUALIFICATIONS Education

Required:

Bachelor‟s degree

Preferred:

Master‟s degree

Experience

Required:

At least two years experience in the Registrar‟s Office

Preferred:

Three to five years experience in the Registrar‟s Office

Competency:

Good service minded, positive attitude and hard working

 

Skills:

Computer literate (MS Excel and MS Word)

 

 

RESPONSIBILITIES/DUTIES/FUNCTIONS Keeps up-to-date registered students‟ list

Maintains the students admission/ attendance record

Arranges schedules and personnel for the placement test and grading Calculates and keeps a record of the students‟ GPAs each quarter Assists the Registrar in discharging the office duties

Sets up files for new students and others as needed for use

Any other duties and responsibilities that may be assigned by the immediate supervisor

Prepares the grade GPA for graduates to be submitted to the MOE Prepares the transcripts and letters of certification for graduates Registers the students in the record book or computer

Takes care of the scheduling of test for new students

Keeps up-to-date list of students who withdraw

 

 

 

 

Business Manager or CFO

POSITION:      Business Manager IMMEDIATE SUPERVISOR: Director POSITION SUMMARY

The Chief Financial Officer (CFO) oversees the crucial non-academic aspects of the educational system such as finance and operations. This position supervises several sub- departments under it. The Chief Financial Officer is the top financial position in any organization. His or her role is to carry out the following tasks: Oversees and directs financial strategy, planning and forecasts; conferring with the Executive Director and department heads; Analyzes and reports on trends, opportunities for expansion and projection of future growth; Monitors and supervises all school accounting practices, including accounting departments, preparing budgets, financial reports, tax and audit functions.

 

 

DISTINGUISHING CHARACTERISTICS

The CFO is responsible for managing and integrating a program of broad, comprehensive financial services for the, including utility rates and customer water and sewer billing services, business license tax and other permit fee administration and collection and the management and investment of funds. This post also serves as Risk Manager and ensures sound programs of insurance coverage and loss control. Responsibilities and assignments are broad in scope and allow for a high degree of administrative discretion on issues that are complex, interpretive and evaluative in nature.

 

QUALIFICATIONS Education

Required:

BA in Finance or Accounting

Preferred:

C.P.A. or Master‟s degree in Accounting, Finance or Business.

Experience

 

Required:

A minimum of 8 years experience in a senior role

Preferred:

Preferably 10 years experience in a senior role

Excellent verbal, analytical, organizational and written skills

 

RESPONSIBILITIES/DUTIES/FUNCTIONS

Develops, implements and monitors long-term plans, goals and objectives focused on achieving the mission and assigned priorities

Directs developing alternatives and recommendations involving financial management issues

 

 

 

 

Plans,  organizes,  manages  and  directs  the  programs  and  activities  of  the  Finance

Department

Advises departments concerning budgetary and financial issues and problems

Analyzes proposals for capital and operating programs

Serves as the risk manager

Serves as Treasurer and Risk Manager

Supervises the development of periodic financial and reports to the Director, Board, and departments

Works with broker to ensure prudent insurance coverage types and levels

Directs the development, implementation and evaluation of plans, policies, systems and procedures to achieve annual goals, objectives and work standards

Ensures compliance of investment activities with policy requirements Establishes performance requirements and personal development targets Evaluates investment performance

Keeps abreast of law and regulations governing financing and capital financing strategies

Leads out in preparing financial analyses and reports

Manages a variety of billing, license and collections programs to achieve high levels of customer service

Monitors debt payments and ensures compliance with reporting requirements; Evaluates alternatives for financing or refinancing of debt;

Monitors performance against the annual department budget;

Assists in the review and analysis of revenue estimates, expenditures and fund conditions

Coordinates development of the budget and long-range financial forecasts

Coordinates preparation of budget and administers it

Develops  and  participates  in  implementing  goals,  objectives,  policies,  standards  and internal controls for the Finance department

Provides professional assistance to management and the Board on finance and related matters

Reviews analytical reports to ensure that data are accurate and complete and notes and explanations are correct, relevant and descriptive

Serves as liaison to the Finance Committee and provides research and other staff support Oversees cash receipts for utility payments and tax collections for the government, Oversees preparation of the Comprehensive Annual Financial Report

Oversees utility billing, business license and other permit administration, billing and collections

Performs cash management analyses and makes investments of funds

Plans, organizes, controls, integrates and evaluates the work of the Finance department, including accounting, cash management, utility billing, business license billing and collections, risk management and loss control, payroll and benefits administration and related functions

Prepares long-range revenue projections and expenditure forecasts

Presents quarterly financial reports to the Board

Provides compensation and other rewards to recognize performance

Provides  expert  professional  assistance  and  support  to  management  on  financial, accounting, financing and related matters

 

 

 

 

Provides  leadership  and  works  with  staff  to  develop  and  retain  highly  competent, customer service-oriented staff through selection, compensation, training and day-to-day management practices which support the mission and values

 

Operations

Supervises activities of personnel involved in performing internal operations in various

departments

Audits accounts, records of proof, and certifications to ensure compliance of workers with established standard procedures and practices

Compiles reports on operating functions of department

Conducts staff meetings of operations personnel, or confers with subordinate personnel to discuss operational problems or explain procedural changes or practices.

Controls supply of money on hand to meet daily needs and legal requirements. Prepares work schedules and assigns duties to operations personnel to ensure efficient operation of department

 

 

 

 

 

Cashier

 

 

POSITION:      Cashier

 

IMMEDIATE SUPERVISOR:               Business Manager

 

POSITION SUMMARY

 

This position handles customers’ payments and receives and disburses money within the school policies. Moreover, the post-holder collects payment for services, makes change, and hands out receipts. At special times, it may also issue cash refunds and credit or cash checks for customers and employees.

QUALIFICATIONS Education

Required:

Bachelor‟s Degree in Accounting

Preferred:

M.A. or C.P.A.

 

Experience

Required:

One year work experience in the Business Office

Preferred:

Three years work experience as cashier

 

RESPONSIBILITIES/DUTIES/FUNCTIONS

Issues receipts, refunds, credits, or change due to customers

Keeps periodic balance sheets of amounts and numbers of transactions

Pays company bills by cash, vouchers, or checks.

Answers customers’ questions, and provides information on procedures or policies. Cashes checks for customers

Compiles and maintains non-monetary reports and records. Pays for company supplies and equipment

Prepares paychecks or pay envelope

Sorts, counts, and wraps currency and coins.

Makes sure there is no mistake in the match up of records and cash

Computes and records totals of transactions.

Establishes or identifies prices of goods, services or admission, and tabulate bills using calculators, cash registers, or optical price scanners.

Greets customers entering establishments

Readies cash and checks for bank deposit

Receives payment by cash, check, credit cards, vouchers, or automatic debit

Resolves customer complaints

 

 

 

 

 

Curriculum Coordinator (CC)

 

 

POSITION:      Curriculum Coordinator

 

IMMEDIATE SUPERVISOR:               Academic Director

 

POSITION SUMMARY

This position is crucial for the system to facilitate the smoothness of the administration of the academic program. The CC reports to the Academic Director to assist and support the overall curriculum delivery. The CC is responsible to coordinate and plan for the academic assessment aspect including the ITBS, quarterly exams, MAC II, and report cards.

 

QUALIFICATIONS Education

Required:

M.A. in Curriculum & Instruction or Educational Administration

Preferred:

M.A. in Curriculum & Instruction or Educational Administration

 

Experience

Required:

Minimum of three years successful teaching experience

Preferred:

Five years of progressive and successful teaching experience

 

Competency/Skills/Abilities: Possesses good people skill

Exhibits poise and self confidence and maintains professional appearance

Has ability to solve problems regarding the school

Accepts constructive criticism

Reports to work on time Has unbiased attitude Possesses administrative skill

Possesses the knowledge and skill needed to provide quality leadership in school

Is computer literate

 

RESPONSIBILITIES/DUTIES/FUNCTIONS

Assists the academic director in scheduling the teachers‟ schedule Attends the leadership team, administrative committees and school board Be involved in the school activities and give advice on related matters. Checks the teachers‟ course outlines and lesson plans

Helps in creating a climate conducive to teaching, learning and working

Establishes good public and employee relations by communicating school policies to staff members and teachers and being accessible to teachers

 

 

 

 

Acquaints the teachers with their duties and responsibilities

Assists the Academic Director and Section Coordinators in directing the activities of all teachers in the performance of their assigned duties

Assists the  in making the school bulletin and newsletters

Assists the director in providing instructional leadership and support within the school

Evaluates performance of the teachers/subordinates under his/her supervision

Finds the graduation speakers for each level and present the names of the proposed speakers to the school director

Keeps record of the departmental committee minutes and provides copies of the minutes to co-administrators

Maintains a school consistent with country law and ministry of education policy

Maintains professional work habits

Observes classes and documents all evaluations

Updates the Teacher Handbook

Promotes the implementation of the ESLR

Assists in the ordering and distribution of instructional supplies

Helps monitor the teaching and learning process

Works  with  subject  area  coordinators  and  department  heads  in  the  articulation  and delivery of the curriculum

Prepares the schedule for the teachers‟ morning and afternoon supervision duties and to submit it to the administration for approval before distributing to the teachers

Provides leadership and support for academic staff and coordinators

Provides orientation for new teachers in regard to school policies and regulations

Checks the teachers‟ course outlines

Recommends and takes the initiative to get the teachers qualified to teach at the school

Reviews, selects and recommends instructional materials and equipment for teachers

Any other duties and responsibilities that may be assigned by the director and academic director

 

COMMITTEE CHAIR/MEMBER

 

Chairperson of the Curriculum Committee Member of the Activities Committee Member of the Administrative Committee Co-Chair of the WASC Committee

 

 

 

 

 

 

Department Coordinator

 

 

POSITION:      Department/ Subject Area Coordinator IMMEDIATE SUPERVISOR: Academic Administrator POSITION SUMMARY

The Department Coordinator is to work with all the teachers in his/her area of discipline to ensure that a consistent, sequential and integrated curriculum is offered and implemented throughout the school. He/She is responsible to the School Director/ Curriculum Coordinator for curriculum development and delivery in their subject areas from grade one to twelve including the Nursery and the ESL. The Department Coordinator represents his or her members‟ view on matters that affect the whole school just as the Director for the Ad Council.

 

 

 

QUALIFICATIONS Education

Required:

B.A. in the relevant field

Teaching License

Thai Language and Culture Certificate

Preferred:

M.A. in Education

 

Experience

Required:

Minimum of three years of successful teaching experience

Preferred: Presentable Leadership qualities

English Proficiency Computer Literate

 

Competency/Skills/Abilities: RESPONSIBILITIES/DUTIES/FUNCTIONS

Responsibilities and Duties

Curriculum

Updates teachers of the innovations and developments within their teaching field

Works closely with the WASC Team

Collects and checks the course outlines, examination papers (including ESL) and then

submits them to the Director‟s Office

 

 

 

 

Ensure that teachers follow the school policy regarding homework and projects

Fills in and submits the requisition form with requested items to the Director‟s Office. Takes the lead in the selection, development and utilization of textbooks, instructional materials, equipment and methodologies within their subject areas

 

 

 

Management

Submits copies of the minutes to the administrators Calls for departmental meetings once or twice a month Checks the course outlines and examination papers on time Creates a climate that is conducive for teaching and learning Keeps records of the minutes of the meetings

Presides over departmental meetings

 

VI        Chairperson and Member

1. a. Chairperson of the Departmental Meetings
2. Member of the Home Group and Focus Group c.  Member of the other committees as requested

 

 

 

Departments:

 

Arts & Music Business English

ESL

IT/Commuter

Mathematics

Nursery

P.E. & Health

Science

Social Studies

Thai

 

 

 

 

 

QUALIFICATIONS Education

Required:

MA or Ongoing

Preferred:

M.A. in OD/Administration or Finance

 

Experience

 

Required:

Three years experience in school administration

 

MAIN DUTIES

Accept the delegated responsibilities to lighten the load of the Director Ensure that all the duties are implemented effectively and efficiently Updates the Director of the school progress

Carries any additional delegated tasks as given by the Director Takes the job of the Director when he/she is absent Reports to the Director

 

 

 

 

 

 

Development Officer

POSITION:      Development Officer IMMEDIATE SUPERVISOR: Director POSITION SUMMARY

The Development Officer will carry primary responsibility for the organizational development and fund development/disbursement for organizational health. Furthermore, it assists in marketing and branding of the school and will coordinate the interaction with Student Activities, the Public Affairs and Media Relations Office, other internal schools, units and external business partnerships.

 

QUALIFICATIONS Education

Required:

B.A. in Marketing or HR Preferred:

M.A. in OD/Administration/Marketing

 

Experience

Required:

Five years experience in administration or HR/OD/Marketing

Preferred:

Excellent writing skills are essential Web/internet knowledge would be an advantage Excellent interpersonal and organizational skills Good team player

 

RESPONSIBILITIES/DUTIES/FUNCTIONS

Helps in the preparation of briefing documents for development initiatives

Promotes the alumni relationships

Assists the development and implementation of an annual marketing plan of the school

Serves as the school liaison and student recruitment director

Attends international fairs and educational gathering to promote the school

Assists in the development of marketing materials and prospectus

Creates and maintains an Alumni Page in the School Paper or Webpage

Conducts surveys and interviews regarding customer needs to readjust the curriculum

Develops strategies to support program advertising

Analyzes the competitor programs and structures

Liaises with the Public Affairs and Media Relations Office

Supports in fostering relationships with the academic and the professional community

Any other duty as may be assigned from time to time

 

COMMITTEE CHAIR/MEMBER

 

 

 

 

 

 

 

Director/School Director

 

 

POSITION:      Director

 

IMMEDIATE SUPERVISOR:               Board/Licensee

 

POSITION SUMMARY

 

The main role of the Head of School is to provide academic leadership to ensure the highest quality of education and student attainment in accordance with the School‟s stated mission and objectives, while working within the agreed policies, objectives, programs, vision, and financial limits set by the Board.   The Head of School    is    required    to    have    the    ability    to    develop    a    vision    and and then    to    communicate    it    clearly    and    share    it    with    the    Siam community.  Additionally the Head of School will be expected to develop a comprehensive/strategic development plan and to give strategic advice and seek approval from the Board on all big matters of academic school development and policy.

 

The  Director/School  Director  is  responsible  for  the  smooth  and  efficient operation of the school. The position requires regular interaction and open communication with the School Board as well as to the school officers, teachers, staff, parents and constituents.

 

QUALIFICATIONS Education

Required:

M.A. in Education Administration or its equivalent

Preferred:

Ph.D. in Educational Administration

 

Experience

Required:

Minimum of three years of experience in school administration

Three to five years of classroom teaching experience

Preferred:

Five years of progressive and successful teaching experience

Able to accept constructive criticism

Computer Literate

Basic accounting knowledge

English Proficiency

Maintain a professional appearance

 

Competency/Skills/Abilities:

 

 

 

 

Ability to work with people

Public speaking ability

Leadership qualities and has good organizational skills

 

RESPONSIBILITIES/DUTIES/FUNCTIONS

 

 

 

Primary Responsibilities include: Preffix with “To”

 

1. The Curriculum

 

• Ensure the delivery of the approved curriculum in accordance with the School‟s

agreed policy documents as well as the Laws and Regulations of Thailand.

• Propose innovations and revisions to the curriculum and policy documents as

necessary through the School‟s committee structure.

• Advise, consult and cooperate with the School‟s Thai Director in all matters

relating to her/his legal duties and capacity.

• Ensure the provision of a full program of extra-curricular activities in accordance with student/parental demand.

 

1. B. Academic Staff

 

• Ensure the quality of teaching through the recruitment, deployment, professional development, monitoring and  appraisal  of  academic  staff  (including  support staff).
• Ensure the efficient and effective operation of the academic management staff structure, enabling the appropriate delegation of responsibilities to achieve the School‟s stated objectives.
• Supervise and direct the deputy directors, coordinators, supervisors, teachers and all other   persons   employed   in   either   the   academic   management   or   the instructional activities of the school.
• Cooperate with the School‟s License Holder in relation to appointments specified

under the Private Education Act. C.  Student Assessment

• Ensure that all students accepted for enrolment in the School have sufficient knowledge of the English language to enable them to benefit from the education provided.
• Ensure the implementation of a system for the regular assessment of student attainment and progress and the maintenance of student records.
• Use assessment results to inform curriculum planning and classroom practice.

 

1. Partnership with Parents and the Community

 

 

 

• Maintain good working relationships with parents so that they are informed about the School‟s curriculum and other activities, receive regular reports on their children‟s attainment and progress, and are able to be involved in and support their own children‟s education.
• Establish and   maintain   good   working   relationships   with   other   schools, organizations, chambers, and community groups.
• Represent and promote the interests of the School in the local and international community.

 

1. Non-academic Affairs

 

Coordinate with the School‟s Business Manager on all non-academic matters including:

 

• The organization of administrative and other non-academic staff.
• The preparation of annual budgets through the CFO and the administration of the

School.

• The development and implementation of the long-term business strategies and planning of the School.

 

1. F. Communication

 

• Produce written reports  on  academic  matters  as  required  by  the  Board  of

Governors or its Committees.

• Consult with the Business Manager/CFO and the Board on all academic aspects of school strategy and any matter that could have significant impact on the relationship between the School, the parents, The financial capability, the local and international community or the Authorities.
• Serve to satisfy the expected informational role with interpersonal and decisional roles.

 

1. Miscellaneous

 

• Undertake any official duties as may be required by the Board from time to time or its Committees.

 

Summarized essential duties will be to: Coordinate overall school scheduling

Develop and implement a master plan for continual physical and academic progress

Represent the school to the public

Supervise and conduct evaluations of the faculty and staff

Supervise the administrative personnel

Approve photocopying of books

Direct administrative, faculty and staff meetings

Implement the administrative and education policies of the school and government

Prepare school calendar

Prepare the teaching schedule

 

 

 

 

Acquaint the constituency, parents and other patrons with the goals, programs, policies and procedures of the school

Assign committee responsibilities

Be responsible for the spiritual/moral leadership of the school Coordinate activities and responsibilities of the leadership team Provide leadership in articulating a vision for the school

Recruit faculty and staff according to the policy, subject to the approval of the board

Any other duties and responsibilities that may be assigned by the school board

 

COMMITTEE CHAIR/MEMBER Chairperson of the Faculty Meeting

Chairperson of the Ad Council

Member of the Board

Ex officio of all committees

 

 

 

 

 

 

 

 

 

Food Services/ Cafeteria Matron

POSITION:      Food Services/ Cafeteria Matron IMMEDIATE SUPERVISOR: Director POSITION SUMMARY

The Food Services/Canteen In-charge directs the operations of a high school cafeteria and snack areas. This position directs the operations of a central kitchen facility which prepares and serves food to the school community. Under the direction of the Business Manager, The Food Services In-charge plans, supervises and participates in the operation and activities of a high school cafeteria and snack areas as well as trains, supervises and evaluates assigned staff.

 

QUALIFICATIONS Education

Required:

High School graduate

Preferred:

Bachelor‟s degree in H.E.

 

Experience

Required:

Three years successful and responsible experience in a large food service operation

Preferred:

Five years experience as cafeteria matron

 

Knowledge and Skill:

Sanitation and safety practices related to cooking and serving food

Standard kitchen equipment, utensils and measurement

Storage and rotation of perishable food

Principles and practices of supervision and training

Inventory methods and practices

Health regulations

Interpersonal skills using tact, patience and courtesy

Record-keeping techniques

 

Ability:

Plan, supervise and participate in the operation and activities of a high school cafeteria and snack areas

Train, supervise and evaluate assigned staff

Calculate, estimate, requisition and order food and supplies

Train, supervise and evaluate personnel

Maintain records and prepare reports

 

 

 

 

Planning, organization and operation of a large food service program Methods of calculating and estimating needed food and supplies Methods of cooking, preparing and serving food in large quantities

 

Assure food preparation, service and storage procedures are in accordance with health, sanitation and safety regulations

Meet schedules and time lines

Work independently with little direction

 

Communicate effectively both orally and in writing

Complete work with many interruptions

 

Participate in and assure the maintenance of food service equipment and areas in a clean and sanitary condition

Operate standard kitchen equipment safely and efficiently

Establish and maintain cooperative and effective working relationships with others

 

RESPONSIBILITIES/DUTIES/FUNCTIONS Some of the essential duties will be to:

Maintain standards of efficiency and sanitation related to large quantity food preparation, heating, serving and storage activities

Train, supervise, assign, and evaluate the performance of assigned food services staff monitor and adjust workloads and assignments to assure timely completion of work

Calculate and requisition required quantities of food; contact vendors to order food and supplies as appropriate

Plan and participate in food services for banquets, meetings and other special events as required

Participate in food service activities as needed to assure quality and timeliness of high school cafeteria services

Inspect items received for quality and quantity

Oversee and assist with proper storage and efficient use of food and supplies

Maintain records of employee assignments and working hours, production schedules, sales and inventories; submit written and statistical reports

Plan, supervise and participate in the operation of a high school cafeteria involving lunches and snack items as assigned

Plan and supervise preparation of meals according to menu guides

Determine amounts to be served

Supervise and participate in high school cafeteria cleaning activities to assure compliance with health and sanitation requirements

Communicate with Business Manager and others to coordinate site food service activities with educational program, special events and activities or other school services

 

 

 

 

 

 

 

`Front Desk Receptionist

 

 

POSITION:      Front Desk Receptionist

 

IMMEDIATE SUPERVISOR:               Business Manager

 

POSITION SUMMARY

The person in this position will have the heart in doing the reception at the front office desk and is required to provide information to the parents and visitors who come to the school and also to assist new students.

 

QUALIFICATIONS Education

Required:

Bachelor‟s degree

 

Preferred:

Bachelor‟s degree in Secretarial Science

 

Competency/Skills/Abilities: Pleasant personality English proficiency

Willing to learn new things

Computer literate – MS Word, Excel, etc

 

RESPONSIBILITIES/DUTIES/FUNCTIONS Basic Responsibilities and Duties will be to:

Study the school philosophy, mission, vision, rules and regulations and the finance information

Direct the parents and visitors to the right office or person

Get information on the student‟s academic record and problems, if any, and send the information to the Registrar, Guidance Counselor, and Director for academic evaluation and decision making

Accompany guests and show the school campus to the guests, parents and the students Coordinate with the Registrar‟s office for the new student to do the entrance exam and also help supervise the exam

Greet the parents and visitors who come to the school

Send the exam paper to the Registrar‟s office for checking

Any other duties and responsibilities that may be assigned by the immediate supervisors

 

 

 

 

 

General Service Officer

 

 

POSITION:      General Service Officer

 

IMMEDIATE SUPERVISOR:               Business Manager

 

POSITION SUMMARY

The post-holder supervises Service sub-departments and ensures the needs of those departments are met, and that member requests are processed in a timely manner in accordance with policies and procedures. Part of the work will be to administer and maintain the smooth operations of the services and programs in accordance with applicable school rules, and regulations.

 

QUALIFICATIONS Education

Required:

Bachelor‟s degree

Preferred:

Bachelor‟s degree in Management or Computer

 

Experience

Required:

Two years experience in all phases of service department

Preferred:

Four years experience in school general services

 

Competency/Skills/Abilities:

 

RESPONSIBILITIES/DUTIES/FUNCTIONS Maintains an orderly and safe work environment

Monitors the smoothness of the operations in the cafeteria

Oversees implementation and coordination of new services and programs

Performs other related duties incidental to the work described herein

Performs routine tasks in the receipt, inventory, storage and delivery of various items

Acts for the other service officer in his/her absence

Supervises member service personnel, and develops and maintain good employee morale. Supervises the general control and administration of the member service personnel within established policy

Appraises the performance of personnel according to personnel policy schedules Ensures that the requests and needs of the sub-departments are met promptly Holds meetings at least once a week

Delivers and sets-up equipment/furniture

Plans for general member service personnel training

Performs related duties as assigned

 

 

 

 

 

Grounds/Compliance Officer POSITION:                        Grounds/Compliance Officer or Safety Supervisor IMMEDIATE SUPERVISOR: Director/Academic Director

POSITION SUMMARY

Grounds /Compliance Officer is responsible in monitoring and implementing the School Policies relating to students as well as the standards or behavior expectations of the school.

 

QUALIFICATIONS Education

Required:

Bachelor‟s degree

Preferred:

Bachelor‟s degree in counseling/ministry

 

Experience

Required:

Two years experience working in Student Administration

Preferred:

Five years experience working in Student Administration

 

Competency/Skills/Abilities:

 

RESPONSIBILITIES/DUTIES/FUNCTIONS

Collaborates with the Coordinators and teachers and by other means to direct compliance issues to appropriate channels for investigation and resolution;

Coordinates compliance activities of facilities to remain abreast of the status of all compliance activities

Develops and initiates maintenance and revision of policies and procedures for the general operation of the Ground/Compliance Program and its related activities to prevent illegal, unethical, or improper conduct

Develops, implements and executes annual facility work plans that audit and monitor compliance risk areas

Acts as communication liaison concerning compliance matters with the Academic

Director

Acts as responsible person for gathering and reporting results of the compliance efforts Assists in the identification of potential areas of compliance vulnerability and risk Assumes responsibility of the Compliance Program even in the absence of the Director Checks and implements the English Speaking Policy on Campus

Develops/implements compliance policies and procedures for the resolution of compliance issues and provides general guidance to the Program on how to avoid or deal with similar situations in the future

 

 

 

 

Heightens awareness of the Compliance Program and the understanding of new and existing compliance issues and related policies and procedures

Identifies trends and tendencies that may be disastrous to the image of the school Institutes and maintains an effective compliance communication program Oversees and recommends ways to improve students‟ safety

Oversees Compliance Program

Reports to the Academic Director and has direct access to the Legal Counsel Office Responds to alleged violations of rules, regulations, policies and procedures and oversees a system for uniform handling of such violations

Reviews and evaluates compliance issues/concerns

Serves as an internal resource with who concerned employees may communicate after other formal channels and resources may have been exhausted

Works with teachers as necessary, and others as appropriate, to develop effective compliance education and training programs, including appropriate introductory training for all teachers and staff

Performs such appropriate functions as may be assigned from time to time by the

Director

Ensures that policies and procedures are followed and behavior in the organization meets standards set forth by the school

Exists as a channel of communication to receive, direct and act upon compliance issues to appropriate school personnel for investigation and resolution

Formulates policies for the English Speaking program

 

 

 

 

 

Guidance Counselor

 

 

POSITION:      Guidance Counselor

 

IMMEDIATE SUPERVISOR:               Director/Academic Administrator

 

POSITION SUMMARY

The guidance Counselor advises students in course selection, requirements for selected area of concentration, and college plans. The post-holder may work with individual students or groups. Moreover, this position develops, implements, and evaluates the Guidance and Counseling strategic plan.

QUALIFICATIONS Education

Required:

Bachelor‟s degree with counseling emphasis

Preferred:

M.A. with counseling emphasis

 

Experience

Required:

Minimum of five years of work experience as high school counselor

Preferred:

Able to assure confidentiality of privileged information

Performs a variety of tasks

Works under general supervision

A certain degree of creativity and latitude is required.

 

Competency/Skills/Abilities: Ability to work independently Analytical skills

Computer literacy

Confidentiality

Creativity and innovation Interpersonal communication skills Ability to adapt in a changing workplace

Ability to display expertise in areas of responsibility Ability to learn and further develop professionally Leadership skills

Listening skills

Motivation skills

Needs assessment skills Project management skills Team participation

 

 

 

 

Time management skills

Willingness to appreciate the differences in individuals

Written communication skills

 

Organizational skills Planning skills Presentation skills Problem solving skills

 

 

 

RESPONSIBILITIES/DUTIES/FUNCTIONS

Collaborates as a team member on delivery of new student orientation, student retention initiatives, information nights, and student success workshops

Collects data and participates in assessment of services

Coordinates student needs assessment and guidance-related teacher/parent education Coordinates with the library in ordering books related to Guidance and Counseling Creates reports and maintains student files

Develops, implements, and evaluates the Guidance and Counseling strategic plan

Executes the policies relating to the Guidance Services

Helps seniors prepare for college life (also refers students to community resources) Helps organize and manage a school counseling program and related services

Holds regular monthly meetings with the Guidance Committees of the Elementary, High

School, ESL section

Interprets and supervises testing of IOWA, Mac II, SAT, etc

Keeps confidential records of personal interview of teachers, administrators and other guidance personnel with students

Acts as coordinator in developing and maintaining a system of school reports and records in matters related to guidance

Assist in setting up preventive programs such as substance abuse, sex education, etc

Assist the new students in planning and adjusting to their new environment

Assists in orientation of new students –standards, policies guidelines, activities and services of the school

Attends staff meetings and training sessions, and maintains currency in profession Collaborates with colleges and universities as well as help students enter them Makes students aware of campus and community resources

Organizes special events that involve parents or resource people from the community in guidance projects

Provides academic advisement for new students, including those in transfer

Provides career advisement, helping students make decision on college majors and career opportunities

Stresses consultation-cooperative process in assisting teachers/staff to think through problems and to develop skills that make them more effective in working with students Supports students with career guidance (Occupational Tests, visits to Universities, choosing major areas of study, assist students in scholarship searches, etc)

 

 

 

 

Supports students, faculty and administration in any other area vital to students‟ educational, spiritual, social and personal growth and development to become responsible and productive citizens of society

Provides counseling and /or referrals- individual and small groups

Provides information on study skills and other college success strategies for seniors Refers senior students to print and web-based resources related to career information Reports and recommends to the faculty regarding the efficacy of the Guidance program Represents the school in educational conventions relating to guidance

Uses technology to enhance delivery of service to students

Initiates a campus crisis intervention team

Pays particular attention to the following priority items:

 

Implements the guidance curriculum in collaboration with the teachers

 

Refers students to appropriate community agencies

 

Takes time for professional development

 

Consults with parents and teachers

 

Coordinates, conducts, and being involved with activities that builds the school and its operation

 

Counsels individuals and small groups concerning on educational and occupational plans

 

Counsels individuals and small groups on immediate needs and specific problems

 

Evaluates and updates regularly the guidance program

 

Any other duties and responsibilities that may be assigned by the immediate supervisors

 

 

 

 

COMMITTEE CHAIR/MEMBER:

 

 

 

 

High School/Elementary Section Coordinator

 

 

POSITION:      High School Section Coordinator (& Elementary Section Coordinator) IMMEDIATE SUPERVISOR: Academic Director

POSITION SUMMARY

The director sees to it that curricular alignment, delivery and enrichment are happening. The High School Coordinator inspires the academic workforce to achieve the vision and mission of the school. It is this position that secures the mastery of the content standards through the academic benchmarks.

 

QUALIFICATIONS Education

Required:

M.A. in Educational Administration or in Curriculum & Instruction

Preferred:

Ph.D. in Educational Administration/Management

 

Experience

Required:

Minimum of five years of successful teaching experience

Preferred:

English Proficiency

Maintain a professional appearance

Possesses leadership qualities and has good organizational skills

Computer Literate

Competency/ Skills/Abilities: RESPONSIBILITIES/DUTIES/FUNCTIONS

Supervises the HS/MS academic department plans for Pre-AP and AP courses

Reviews the IOWA and SAT results and comes up with recommendations

Coordinates the academic program in such a way that the promised curriculum will be delivered effectively and efficiently

Encourages academic staff to harness all efforts and resources for the fulfillment of the

school‟s mission and the ESLR

Harnesses the energies of all teachers and staff to give their level best in the teaching and learning process

Makes the curricular alignment and delivery to happen

 

 

 

 

 

Homeroom Teacher

 

 

POSITION:      Homeroom Teacher

 

IMMEDIATE SUPERVISOR:               Academic Administrator

 

POSITION SUMMARY

The Homeroom Teacher is responsible to the immediate supervisors in the discharge of the administrative, parental and pastoral duties. Additions or changes of duties will be discussed with the Executive Director or Assistant Director so that any amendments or changes can be implemented accordingly.

 

QUALIFICATIONS Education

Required:

Bachelor‟s degree in the area of specialization

Preferred:

M.A. in the specialized area

 

Experience

Required:

Minimum of three years of successful teaching experience

Teaching License

Thai Language and Culture Certificate

Preferred:

Five years experience

Board passer

 

Competency/Skills/Abilities: Computer Literate

Demonstrate caring, loving and interest in students

English Proficiency

Pleasant personality

Willing  to  learn  and  understand  the  school‟s  motto,  vision,  mission  and

philosophy. RESPONSIBILITIES/DUTIES/FUNCTIONS

Essential duties include:

Ensures that the school property in the classroom is kept safe and there are no damages Secures the classroom and school properties. If there are damages to the school property in the classroom, the homeroom teacher is responsible to find the student who damaged the school property.

Be present at the student assembly, chapel, camps, field trips or any other school programs to control and supervise their homeroom students

 

 

 

 

Be responsible to the Registrar in reporting their homeroom students‟ quarter and semester grades

Checks regularly on students‟ appearance, uniform, jewelry and haircut

Checks the student absence and tardiness during the first period and require Hall Passes

Keeps students‟ portfolios

Makes sure that during homeroom periods the students understand the administration‟s

announcements, letters and directives

Makes the seating arrangement and post it in the classroom. Changes in seating arrangement will be at the discretion of the teachers

Sends the Student Grade Reports to the Registrar‟s office on the assigned date Supervises the homeroom students during flag lineup and supports the morning worship Writes incident reports and reports of concern to concerned people

Rechecks the student report cards and writes comments reflecting student‟s performance

and development on students‟ report cards each quarter

Reminds the students from time to time of what is appropriate and required as reflected in the school expectations of students

Any other duties and responsibilities that may be assigned by the immediate supervisors

 

Parental and Pastoral duties include: Gives the students a voice in making the rules

Helps students to learn and maintain the school‟s vision/mission, philosophy and ESLR Protects the confidentiality of students‟ issues and school issues

Builds a home-school linkage characterized by genuine interest and involvement in the welfare and the moral and social developments of each student

Develops student leadership potential and encouraging active participation and cooperation in the organization and implementation of co-curricular activities – homeroom class, clubs, chapel program, sports, social welfare work, etc Develops the students‟ sense of belonging and school pride

Any other duties and responsibilities that may be assigned by the director and the school board

 

 Reminders regarding Assistant

 

Give him/her a place in the classroom

Give him/her with a printed schedule of your class

Inform students that the teacher assistant is your helper or another teacher who will help with learning and enforcing classroom rules and expectations.

Introduce your assistant to your students

Be sensitive to his/her needs and limitations and take up the major share of responsibility as the teacher-in-charge

Make agreement whether the assistant is to make decisions about consequences for breaking the rules or whether the assistant is to inform you when rules are broken in order for you to provide consequences

Welcome and introduce yourself to your assistant

 

Discuss with your assistant his or her job description

 

 

 

 

Explain your classroom procedures, rules and guideline for student behavior

Learn some things about your assistant – name, experience with students, knowledge of

and “comfort level” with your subject

 

 

 

 

COMMITTEE CHAIR/MEMBER Faculty

 

 

 

 

 

Housekeeping

 

 

POSITION:      Housekeeping Supervisor

 

IMMEDIATE SUPERVISOR:               Premises & Maintenance Officer

 

POSITION SUMMARY

Housekeeping is a support position. The post-holder is required to always be alert and helpful to the school community.

 

QUALIFICATIONS Education

Required:

Bachelor‟s degree in any field or its equivalent

Preferred:

Bachelor‟s degree in management

 

Experience

Required:

One year experience working in a housekeeping department

Preferred:

Three years experience in the housekeeping work

 

Competency/Skills/Abilities: Have leadership ability

Manual dexterity and a sense of cleanliness and order

Pleasant personality

Be able to carry out responsibilities collaboratively with workers

Effective communication skills

 

RESPONSIBILITIES/DUTIES/FUNCTIONS Maintains at all times clean halls and grounds Performs related duties as assigned

Reports damages that may need immediate repair

Supervises gardeners in landscaping and cutting grass on the compound

Supervises janitors in cleaning designated areas by mopping, sweeping, vacuuming and dusting

Supervises janitors in power devices, floor scrubbing machines and polishers

Develops a comprehensive cleaning schedule

Supervises janitors in replenishing toilets with towels, napkins, tissues and soap Supervises janitors in washing walls, ceilings, volleyball and basketball courts, etc., using proper cleaning agents

Ensures that the classrooms and toilets are always very clean

Gives suggestions to the administration regarding school cleanliness

Is Responsible for the inventory of class level equipment

 

 

 

 

Is responsible for the scheduled use of the auditorium

 

 

 

 

 

Human Resources

 

 

POSITION:      Human Resources Officer

 

IMMEDIATE SUPERVISOR:               Director/Academic Administrator

 

POSITION SUMMARY

 

This is a support position. The HR is required to always be alert and helpful to the Thai staff. The HR assists the Business Manager in recruiting and selecting Thai staff as well as planning for their professional development in collaboration with the Assistant Business Manager. (It must be noted that the overall HR for the faculty and administrators is the Director or School Director.)

 

 

 

QUALIFICATIONS Education

Required:

Bachelor’s Degree in Human Resources Management

Preferred:

M.A. in HR or MBA

 

Experience

Required:

2 years experience in HR function

Preferred:

5 years experience in HR function

Experience from manufacturing is a plus

 

Competency/Skills/Abilities:

Excellent interpersonal and communication skills

Good command of MS Office applications

 

RESPONSIBILITIES/DUTIES/FUNCTIONS

Guides concerned departments to set up training programs for staff

Searches and deals with outsource for training activities, career development program Takes care of the HR planning, organizational entry (recruitment, selection, orientation) training/development, appraisal and rewards, organizational exit, and maintenance

Is responsible for handling overall HR development function Prepares a master professional development plan/program Searches and creates training needs‟ program

Analyzes training data for the management

Creates succession plan for talented staff and training program for staff

Deals with concerned departments for training and planning

Evaluates training result and follow all training‟s feedback

 

 

 

 

 

Information & Communication Technology (ICT) or Information

Technology (IT) POSITION:                        Information Technology Head or ICT Head IMMEDIATE SUPERVISOR: Director

POSITION SUMMARY

The Information Technology (IT) is primarily responsible for all aspects of maintaining the website, internet server, internal email, Lab computers, and computer room. Moreover, the post-holder assists in the marketing efforts and other computer-related activities. It can be tasked with making the school workplace a global work environment that fosters growth and continuous learning. Thus, IT provides leadership and assistance to staff and teachers in the areas of office management, marketing of programs and initiatives, and web- based activities.

 

QUALIFICATIONS Education

Required:

Bachelor‟s degree in Computer Science/IT Preferred:

M.A. in Computer Science/IT

 

Experience

Required:

Two years experience in IT related work

Preferred:

Four years experience in school IT related work

Experience in industry, with a leading telecommunication company, IT vendor, system integrator or service provider in product development & management would be an advantage.

Previous experience with web-based operations and communication systems

 

Competency/Skills/Abilities:

Is able to coordinate, compile, and disseminate information from multiple sources

Ability to develop and update web sites

Ability to use Microsoft Excel and Publisher, etc

Ability to develop and provide logistical and technical support with regard to web-based activities

Excellent organizational skills

Excellent writing skills

Excellent presentation skills & command of English, both oral & written Motivated self starter & able to work under pressure with tight deadlines Ability to work in a team

 

 

 

 

Intercultural sensitivity

Broad understanding/desire to learn of the current technology trends

Highly organized and pays attention to detail Is creative, innovative, and technically savvy Excellent communications and interpersonal skills

RESPONSIBILITIES/DUTIES/FUNCTIONS Complies programs/initiative evaluations

Ensures that all communication systems are on top level

Conducts periodic evaluation of the IT staff

Coordinates staff and community efforts to be involved in aspects of the website

Develops training manual for the IT assistant positions

Keep supervisors regularly informed of activities and issues

Maintains a consistent interest in and concern for the welfare of teachers and students

Maintains and updates the Website regularly

Assumes other tasks as assigned

Attends IT training and development opportunities

Be available to respond to requests for information and assistance as required Collects information for the website from on and off-campus individuals, units, and organizations

Provides logistical and technical support with regard to all web-based initiatives (i.e., surveys, postings, message, boards, Registrar‟s work, marketing, etc)

Reports IT issues/concerns to appropriate staff

Takes photos/video footage of school events/activities

Participates in weekly staff meetings

Produces and coordinates the distribution of flyers and other marketing/promotional materials

 

 

 

 

 

Inventory Control Team

 

 

POSITION:      Inventory Control Team

 

IMMEDIATE SUPERVISOR:               Business Manager

 

POSITION SUMMARY

The Inventory Control Officer is accountable to the immediate supervisor and is responsible to issue and maintain proper inventory of all the school supplies. The Inventory is required to keep and follow a code system for the supplies in order to facilitate issue and placement of orders for the stock and the maintenance of school equipment.

 

QUALIFICATIONS Education:

Required:

Bachelor‟s degree or equivalent college degree

Preferred:

Bachelor‟s degree in Computer or Business

 

Experience: Required:

One year work experience in related field

Preferred:

Three years work experience in related field

 

Competency/Skill/Abilities: Computer literate

Good coordinator and organizer

 

RESPONSIBILITIES/DUTIES Essential duties will be to:

 

Investigate and assess pieces of equipment damaged by students Keep a record of the keys, buildings, offices, housing, lockers, etc Maintain equipment in good condition and repairing damaged equipment Maintain inventory record to ensure accurate stocks on hand

Perform other related duties incidental to the work described herein and other duties and responsibilities that may be assigned by the immediate supervisors

Arrange equipment and supplies by location and place of usage

Compute unit prices for stock received and record all receipt and pricing information on inventory record cards

Control and manage all receiving and going out of supplies

Coordinate and arrange for equipment required for the school activities

Create codes for equipment and supplies under different categories

 

 

 

 

Record all receiving and out-going products and supplies

Reorder standing order stock items in accordance with established stock levels, projected usage and estimated date of delivery

Type new inventory record, answer telephone, take messages, transfer calls, route and reroute mail

Verify receipt of stock ordered, reconciling any discrepancies on invoices with vendors Prepare a report of the equipment needed and submit the report to the Supervisor for approval and placement of orders

Prepare annual report of all equipment and supplies by categories

Prepare equipments and supplies for student and teacher

Prepare monthly report of all supplies

Prepare monthly report on all equipments and supplies by categories

Receive products and office equipment from suppliers

Reconcile inventory record with reports of stock on hand annually and periodically, making appropriate adjustments for loss and gain of actual inventory

 

COMMITTEE CHAIR/MEMBER

 

 

 

 

 

Kinder Teacher Assistant & Team Teacher

 

 

POSITION:      Kinder Safety & Helper

 

IMMEDIATE SUPERVISOR:               Section Coordinator

POSITION SUMMARY QUALIFICATIONS

Education: Required:

Bachelor‟s degree or equivalent college degree

Preferred:

Bachelor‟s degree in Elementary Education

 

Experience: Required:

One year work experience in related field

Preferred:

Three years work experience in related field

 

Competency/Skill/Abilities: Computer literate

Good coordinator and organizer

Love for children

Team-player

 

RESPONSIBILITIES/DUTIES

 

Ensures that the requests of the kinder teacher are followed through Helps the kinder teachers at all times in delivering the curriculum Serves as a nanny support for the kinder pupils

Secures and assists the children when using the toilets Supports the kinder teachers to provide safety at play pen area Greets and helps kinder pupils when they arrive and leave school Supports the play time and supervision schedule

Reports to the homeroom teacher

Ensures that kinder safety policies and regulations are implemented Takes care of the class when the homeroom teacher is absent Comes to work at 7:30 am

Reports to the kinder coordinator

Welcomes the kinder pupils and doesn‟t need to attend the flag lineup

 

 

 

 

 

		Legal Advisor
POSITION:   IMMEDIAT	Legal Advisor   E SUPERVISOR:	Business Manager

 

POSITION SUMMARY

The Legal Advisor is responsible in handling all the legal issues of the school. It is expected that the post-holder goes more for preventive approach by giving relevant advice that leads to amicable settlement in case of conflicts.

 

QUALIFICATIONS Education

Required:

B.A with Legal expertise

Preferred:

Bachelor‟s Degree in Law

 

Experience

Required:

Three years experience in the Law practice

Preferred:

Five years experience in the Law practice

 

Competency/Skills/Abilities:

 

RESPONSIBILITIES/DUTIES/FUNCTIONS

 

Responsibilities and Duties

Basic Duties will be to:

 

Answer and handle the legal notices received by the school management. Contact and cooperate with the government on any matters of legal importance concerning the school

Cooperate with the related parties in order to request the fine or compensation as result of damage/loss due to robbery/cheating/embezzlement, which also includes the guarantee Draft and check all the contracts for validity and legality before approval and signing Give legal suggestions, opinions about contracts and notices to the concerned people Investigate complaints on dishonest workers/staff/others

Issue legal notices to the concerned parties on behalf of the school management

Prepare reports on all the school‟s legal issues

Respond to the requests on legal matters from all the sectors of the school

Any other duties and responsibilities that may be assigned by the immediate supervisors

 

 

 

 

Liaison

 

 

POSITION:      Liaison

 

IMMEDIATE SUPERVISOR:               Business Manager & Director

 

POSITION SUMMARY

 

The  Liaison  officer  is  responsible  to  the  immediate  supervisor,  the  Business

Manager, and is responsible to liaise on behalf of the school.

 

QUALIFICATIONS Education

Required:

Bachelor‟s Degree

Preferred:

B.A. in Marketing/Management

 

Experience

Required:

Two years Liaison work experience

Preferred:

Four years Liaison work experience

 

Competency/Skills/Abilities

Good personality

Able to process legal document

Able to deal with government officer

Computer literate RESPONSIBILITIES/DUTIES/FUNCTIONS Responsibilities and Duties

Process papers at customs department

Process papers/documents at the Labor Department

Extend Visas

Process documents and permit at the Ministry of Education

Any other duties and responsibilities that may be assigned by the immediate supervisor

ADDITIONAL DUTIES: Prepare the SIS payroll

Maintain good PR with the banks

 

 

 

 

 

Librarian

 

 

POSITION:      Librarian

 

IMMEDIATE SUPERVISOR:               Director

 

POSITION SUMMARY

The Head Librarian is responsible to oversee and supervise the library. He/She prepares the books and textbooks‟ teacher editions. Moreover, the Librarian is expected to find and suggest new and necessary books to be purchased.

 

QUALIFICATIONS Education

Required:

BS in Library Science /MLS Preferred:

BS in Library Science /MLS with certification as a teacher-librarian

 

Experience

Required:

Two years previous work experience in a library

Experience in budget preparation and hiring of personnel

Preferred:

Four years experience in Library work

 

Competency/Skills/Abilities: Ability to do multi-task Takes initiative

Upholds all school library rules and policies

English proficiency Self motivated Computer Literate

 

RESPONSIBILITIES/DUTIES/FUNCTIONS

 

Develops and plans for an attached Media Resource Center

Ensures that the Library functions in a manner that models and promotes critical thinking, reading for understanding and pleasure

Has primary responsibility for collection development to ensure the collection is up to date and relevant to the curriculum, student interest and professional interest

Is responsible for job assignments of Library Staff

Advocates and supports a Library program that reflects current practices regarding school libraries and information literacy.

Advocates for and collaborates with teachers on integration of Information Literacy in the curriculum

 

 

 

 

Conducts all aspects of the Library program in a manner that is focused on and supports the achievement of all the ESLR

Supervises all library staff

Upholds and supports all school policies

Works with Administration to ensure adequate staffing and participates in hiring and evaluation of library staff

Is responsible for the daily operational aspects of the Library Participates in developing all policies related to the Library Plans to hold book fairs

Keeps the records of all textbooks and e-books

Updates the records of resources and promote on website

Any other duties and responsibilities that may be assigned by the immediate supervisors

 

 

 

 

 

Maintenance and Repair Head

POSITION:      Maintenance and Repair Head IMMEDIATE SUPERVISOR: Business Manager POSITION SUMMARY

This position performs work involving the skills of two or more maintenance or craft occupations to keep machines, mechanical equipment, or the structure of an establishment in repair. Duties may involve pipe fitting; boiler making; insulating; welding; machining; carpentry; repairing electrical or mechanical equipment; installing, aligning, and balancing new equipment; and repairing buildings, floors, or stairs.

 

QUALIFICATIONS Education

Required:

Bachelor‟s degree in any field

Preferred:

Bachelor‟s degree in vocational area

 

Experience

Required:

Two years experience in maintenance and repair

Preferred:

Fours years experience in maintenance and repair

 

Competency/Skills/Abilities:

 

Knowledge:

Public Safety and Security – This refers to knowledge of relevant equipment, policies, procedures, and strategies to promote effective local, state, or national security operations for the protection of people, data, property, and institutions.

Building and Construction – This refers to knowledge of materials, methods, and the tools involved in the construction or repair of houses, buildings, or other structures such as highways and roads.

Design – This refers to knowledge of design techniques, tools, and principles involved in production of precision technical plans, blueprints, drawings, and models.

Engineering and Technology – This refers to knowledge of the practical application of engineering science and technology.

 

Skills:

Equipment/Machine Maintenance – Deciding and performing when and what kind of maintenance on equipment/machine is needed

Installation — Setting equipment, facility, wiring, or programs to meet specifications. Reading Comprehension — Understanding written messages in work related documents.

 

 

 

 

Active Listening — Paying attention to what other people are saying, taking time to understand the points being made without interrupting, asking questions as appropriate, Coordination — Adjusting actions in relation to others’ actions.

Critical Thinking — Identifying with logic the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.

Repairing — Repairing walls, grounds or systems using the needed tools. Troubleshooting – Deciding what to do and the causes of operating errors

 

Abilities:

Near Vision — Seeing details at close range (within a few feet of the observer).

Multi-limb Coordination — Coordinating two or more limbs (for example, two arms, two legs, or one leg and one arm) while sitting, standing, or lying down.

Arm-Hand Steadiness — Keeping hands and arms steady while moving arms or while holding arms and hands in one position.

Problem Sensitivity — Telling when something is wrong or is likely to go wrong. Information Ordering — Arranging things or actions in a certain order or pattern according to a specific rule

Dexterity – Moving quickly the hand together with the arm, or the two hands to grasp, manipulate, or assemble objects.

Finger Dexterity — Making precisely coordinated movements of the fingers of one or both hands to grasp, manipulate, or assemble very small objects.

Deductive Reasoning — Applying general rules to specific problems to produce answers that make sense.

 

RESPONSIBILITIES/DUTIES/FUNCTIONS Basic duties will be to:

 

Inductive Reasoning — Combining pieces of information to form general rules or conclusions (seeking a relationship among seemingly unrelated events).

Visualization — Imagining how something will look after it is moved around or when its parts are moved or rearranged.

Diagnose mechanical problems and determine how to correct them, checking blueprints, repair manuals, and parts catalogs as necessary.

Ensure that the building systems operate efficiently

Ensure that the physical condition of buildings does not deteriorate

Estimate repair costs.

Fabricate and repair counters, benches, partitions, and other wooden structures such as

Conduct physical audit including the grounds.

Develop a yearly plan to repaint the classrooms, hallways, and buildings

Plan and lay out repair work using diagrams, drawings, blueprints, maintenance manuals and schematic diagrams

Record maintenance and repair work performed and the costs of the work

Repair and maintain buildings, walls and other structures

Inspect, operate, and test facility and equipment in order to diagnose malfunctions. Maintain and repair specialized equipment found in cafeterias, stores, and offices

 

 

 

 

Order parts, supplies, and equipment from catalogs and suppliers, or obtain them from storerooms with requisition form

Paint and repair roofs, windows, doors, floors, woodwork, plaster, drywall, and other parts of building structures

Perform routine preventive maintenance to ensure that equipment/facilities continue to run smoothly

Align and balance new equipment after installation.

Assemble, install and/or repair wiring, electrical and electronic components, pipe systems machinery, and equipment.

Clean and lubricate shafts, bearings, gears, and other parts of machinery.

 

 

 

 

 

Messengers

 

 

POSITION:      Messengers (Drivers)

 

IMMEDIATE SUPERVISOR:               Business Manager

 

POSITION SUMMARY

The School Messenger is accountable to the immediate supervisor for carrying out the ancillary work given to him.

 

QUALIFICATIONS Education

Required:

Finished at least two years of college or equivalent

Preferred:

Bachelor‟s degree

 

Experience

Required:

One year work experience as a messenger

Preferred:

Three years work experience as a messenger

 

Competency/Skills/Abilities: Able to ride motorcycle Good human relations

Is responsible and honest

Has a good sense of judgment

 

RESPONSIBILITIES/DUTIES/FUNCTIONS

Pay bills as requested (electricity, water, telephone) Process documents at various government departments Send and take mails

Contact and process paper for work permit at the Labor Department

Deposit and withdraw money and cash at different banks

Any other duties and responsibilities that may be assigned by the immediate supervisors

 

 

 

 

 

		Office Secretary
POSITION:   IMMEDIAT	Office Secretary   E SUPERVISOR:	Office Head

 

POSITION SUMMARY

The position of an Office Secretary is basically a support system. The Office Secretary is responsible to manage the secretarial work in the office. It is expected that he/she can also serve as a receptionist when necessary.

 

QUALIFICATIONS Education

Required:

Bachelor‟s Degree

Preferred:

Bachelor‟s degree in secretarial science

 

Experience

Required:

One year work experience as a secretary

Preferred:

Three years work experience as a secretary

 

Competency/Skills/Abilities: Proficient in English and Thai Outgoing and pleasant personality Good people skill

Computer literate – MS Word, Excel, etc. RESPONSIBILITIES/DUTIES/FUNCTIONS

Types campus supervisor‟s report.

Types the anticipated absence list.

Keys in pink slips, printing letters to parents. Prepares and types chapel attendance report. Issues letter/certification, immigration papers. Sends fax, book orders, email, etc.

Arranges and prepares the work for the superiors. Provides information about the school.

Answers incoming calls.

Prepares ID cards for faculty and students.

Prepares document for leave of absence and withdrawals. Handles lost and found items.

Assists the teachers for keys, fax, etc.

 

 

 

 

Serves as secretary for the Parent/Teacher Council

Types minutes, letters to teachers, etc.

 

Handles the uniform issues.

Updates speaking English Program Report. Types the newsletters.

Assists everyone if there is a need.

Types minutes and maintains a filing system

Updates excused slips for tardiness/absence and inform campus supervisors of those who use up 5 excuses.

Contacts the parents in case of emergencies and calls for a conference with the directors and teachers.

Prepares correspondence/reports for the superior.

Any other duties and responsibilities that may be assigned by the immediate supervisors.

 

 

 

 

 

 

PARENT & ALUMNI RELATIONS/ COMMUNICATION COORDINATOR

POSITION:      Parent & Alumni Relations IMMEDIATE SUPERVISOR: Director POSITION SUMMARY

CCPR insures that all communications and letters are reaching the target groups. This implies translating the documents that need translation and posting them in strategic bulletin boards.

 

 

 

QUALIFICATIONS Education

Required:

Bachelor’s degree

Preferred:

Bachelor‟s degree in Education or Marketing

 

Experience

Required:

Two years of work experience in PR Preferred:

Four years of work experience in PR

Five years of experience in alumni and parent programming, preferably at a small liberal arts institution

Significant experience working productively with alumni and parent volunteers

A track record of program development and implementation

 

Competency/Skills/Abilities:

 

Attentiveness to detail

Highly developed computer skills including experience with Word, Excel and PowerPoint as well as constituent relations software such as Millennium Superior management, organization and planning skills

Must be able to work and communicate effectively, orally and in writing, with a broad range of internal and external constituents including faculty, staff, students, alumni, parents, and friends

Work independently, solve problems, handle confidential information, and navigate sensitive situations.

 

RESPONSIBILITIES/DUTIES/FUNCTIONS

Works closely with the development, advancement services and communications offices as well as with virtually all members of the school

Increases significantly its external relations activity as it prepares for the most ambitious

 

 

 

 

comprehensive campaign

Creates a vibrant three-year reunion program for classes to celebrate

Plans for homecoming, family, and commencement weekends

Expands the regionally based alumni clubs program, both with regard to the number of regional clubs

Oversees the expansion of the school on-line community

Works closely with colleagues in the communications office to enhance connections among alumni and parents and the school

Seeks ways to involve alumni and parents in the intellectual life of the university through vehicles such as alumni papers

Leads, manages, and directs the Office of Alumni and Parent Relations

Seeks to involve and engage alumni and the parents of current and former students in the life of the university.

Builds strong ties among alumni, parents, and school through a wide variety of programming, volunteer opportunities, and communications

Enhances career networking, affinity group, and admissions programming; and identifying other potential activities for the engagement of alumni and parents

Seeks to build an active class-based volunteer structure to better involve and engage members of the alumni body

 

 

 

 

 

Photocopy In-charge

 

 

POSITION:      Photocopy In-charge

 

IMMEDIATE SUPERVISOR:               Business Manager

 

POSITION SUMMARY

The Photocopy In-charge is accountable to the immediate supervisor and is responsible in seeing to it that the photocopying of the required materials are done on time and that confidentiality of sensitive materials is maintained.

 

QUALIFICATIONS Education

Required:

High school graduate

Preferred:

Bachelor‟s degree

 

Experience

Required:

One year work experience in a photo copy center or its equivalent

Preferred:

Three years work experience in a photo copy center

 

Competency/Skills/Abilities:

Able to operate photocopy machines

Good human relations Maintain confidentiality Good management skills English Proficiency Polite and patient

 

RESPONSIBILITIES/DUTIES/FUNCTIONS

 

Responsibilities and Duties

Photocopy for students if there is time

Remit the money to the office regularly

Copy test, quiz and assignment papers for teachers, staff and administrators

Ensure that the requisition slips are properly signed and filled in

Keep accurate inventory

Any other duties and responsibilities that may be assigned by the immediate supervisor

 

 

 

 

 

Policy, Procedures and Quality Assurance POSITION:                        Policy, Procedures and Quality Assurance (PPQA) IMMEDIATE SUPERVISOR: Director/Academic Administrator

POSITION SUMMARY

Policy, Procedures and Quality Assurance (PPQA) aims to ensure that the product or service an organization provides is fit for its purpose and meets customer expectations. A quality assurance manager coordinates the activities required to meet this aim.

 

QUALIFICATIONS Education

Required:

Bachelor‟s degree in management or marketing

Preferred:

M.B.A. or M.A. in Educational Management

 

Experience

Required:

Two years work experience in quality assurance or related field

Preferred:

Four years work experience in quality assurance or related field

 

Competency/Skills/Abilities:

 

Ability to maintain records;

Ability to perform basic math (add, subtract, multiply, and divide); basic computer skills; Ability to prioritize work;

Knowledge of inventory methods;

Ability to interpret and apply service rules and regulations; Ability to learn and become proficient in operating equipment Ability to follow oral and written instructions;

Ability to maintain cooperative working relationships with all persons contacted during the course of work.

 

RESPONSIBILITIES/DUTIES/FUNCTIONS

Persuades reluctant staff to change their way of working to incorporate quality methods; Promotes quality achievement and performance improvement throughout the system; Promotes TQM and Continuous Improvement

Publishes data and reports regarding performance against set indicators Sets QA compliance objectives and ensures that targets are achieved; Sets up and maintains controls and documentation;

Supervises technical staff in carrying out tests and checks;

Works with purchasing staff to establish quality requirements from external suppliers;

 

 

 

 

Writes technical and management system reports;

Assists in preparing reports and keeping statistical records

Assists in coordinating the repair of equipment;

Brings together staff of different disciplines and drives the group to plan, formulate and agree comprehensive quality procedures;

Checks invoices, packing slips, or receiving documents comparing them with purchase orders for correct quantity, quality, and item;

Advises on changes and their implementation and provides training, tools and techniques to enable others to achieve quality.

Establishes clearly defined standards/quality methods for staff to apply; Applies inventory tags to all equipment/furniture;

Assesses suppliers’ product specifications and school customer expectations; Collates and analyzes performance data and charts against defined parameters; Considers the application of environmental and health/safety standards; Defines quality procedures in conjunction with operating staff;

Documents damaged items received and notifies General Services of problem; on a continual basis,

Ensures compliance with national and international standards and legislation;

Ensures tests and procedures are properly understood, carried out and evaluated and that product modifications are investigated if necessary;

Establishes standards of service for customers or clients; Identifies relevant quality-related training needs;

Liaises with customers’ auditors and ensuring the execution of corrective action and compliance with customers’ specifications;

Liaises with managers and staff throughout the organization to ensure that the QA system is functioning properly

Maintains awareness of the context and profitability, including budgetary control issues; Monitors and advises on how the quality management system is performing

Monitors performance through gathering relevant data and producing statistical reports

Performs all activities necessary relating to the inventory of Office fixed assets;

 

 

 

 

 

Premises, Security & Maintenance

 

 

POSITION:      Premises, Security & Maintenance Officer

 

IMMEDIATE SUPERVISOR:                Director/ Academic Administrator

 

POSITION SUMMARY

 

The post-holder is responsible for ensuring that the whole school environment is maintained to a satisfactory standard. This will include liaison with and supervision of all contractors and the supervision of a team of cleaning staff. The job holder will also be required to oversee the security of the school and to manage a program of preventative planned maintenance. In addition, this department oversees five other sub-departments. The Premises Officer will be expected to liaise with the administration, teachers and staff so that its duties may be carried out efficiently and effectively.

 

QUALIFICATIONS Education

Required:

Bachelor‟s degree

Preferred:

Bachelor‟s degree in management

 

Experience

Required:

Two years successful work experience in a related field

Preferred:

Four years successful work experience in a related field

 

Competency/Skills/Abilities:

 

RESPONSIBILITIES/DUTIES/FUNCTIONS The essential duties will be to:

 

(For Maintenance and Repair)

Organize and carry out minor redecoration program

Repair furniture, fixtures and fittings as required

Maintain and repair of window and door furniture and fittings

Maintain regular records of services consumption

Make good paintwork as required

Assist with the preparation of specifications and selection of tenders for minor works. Ensure that urgent, minor repairs at the school buildings are carried out

Liaise with contractors working on site if there are

Maintain and repair of door closers and hinges

Organize and carry out minor improvement work like erection of shelves/notice boards

 

 

 

 

Be responsible for making appropriate arrangements for dealing with emergencies with occur outside of normal school hours.

Be responsible for the operation of a preventative planned maintenance program and the routine inspection of the school premises.

Do plumbing maintenance and repairs

 

Organize and carry out maintenance duties to ensure the general upkeep and maintenance of the school premises.

 

(For Housekeeping)

 

Ensure that work is fairly allocated and that staff are redeployed as necessary to ensure the requirements of the school are met

Participate in the organization and movement of furniture and equipment within the premises

Supervise and train a team of cleaning staff

Supervise orders for caretaking and cleaning supplies, plant spares and maintenance materials within the allocated budget

Ensure adequate stock levels are maintained

Ensure the responsible operation, care and maintenance of all equipment and tools associated with caretaking, cleaning and maintenance work

Ensure that proper safety standards and requirements are always applied during work Ensure a satisfactory level of cleanliness and hygiene is maintained throughout the entire school premises including the school grounds.

Ensure that all staff under the supervision of the Premises Officer are instructed in Health and Safety at Work matters

Ensure that the school grounds are kept free of litter and dirt

 

(For School Security)

 

Ensure that urgent, minor repairs at the school buildings are carried out

Liaise with contractors working on site if there are

Maintain and repair of door closers and hinges

Organize and carry out minor improvement work like erection of shelves/notice boards

Maintain and operate a secure record of the school key register Recommend any appropriate improvements to the security policy Report any security breaches to the administration

Ensure that urgent, minor repairs at the school buildings are carried out

Liaise with contractors working on site if there are

Maintain and repair of door closers and hinges

Organize and carry out minor improvement work like erection of shelves/notice boards

 

(For Gardens and Grounds)

 

Liaise with the grounds maintenance contractors to ensure the premises are maintained to the required standard.

 

 

 

 

Organize and participate in the maintenance of the school grounds not covered by the maintenance contract

Assist the administration with the Grounds Development Program, carrying out minor improvements or instructing contractors as required

 

(For Health, Safety & Activities)

 

Report immediately to the administration any contravention of Health and Safety regulations by contractors working on site that could be detrimental to the health, safety and well being of pupils, staff or visitors

Advise the administration on all relevant Health and Safety regulations and to advise on any issues contravening or affected by those regulations

Assist the administration, in conjunction with other staff, in the coordination of all uses of the school premises

Assist with the preparation of the school premises for school events

Ensure that all relevant Health and Safety regulations are complied with by all staff working under the control of the Premises Officer

Undertake safety audits of the premises including Risk Assessments as required by the administration

 

(For General)

 

Liaise with administration and instigate new systems and methods of work when required Maintain all relevant logs, records and information as required by the administration Undertake such other duties appropriate to the post as may from time to time be required to ensure the smooth running of the school

Attend meetings, training courses, study days and lectures as directed by the administration

Be responsible for the control of the building maintenance, caretaking and cleaning budget

 

 

 

 

 

		Purchasing
POSITION:   IMMEDIAT	Purchasing Officer   E SUPERVISOR:	Business Manager

 

POSITION SUMMARY

The Purchasing Officer is responsible for all purchasing functions and to build purchasing strategies that will best fulfill the demand of procurement of the required quality materials while keeping the costs low. The Purchasing In charge is required to coordinate with the Business Manager and other departments in regard to the purchase and issue of the stock.

 

QUALIFICATIONS Education

Required:

Bachelor‟s degree

Preferred:

Bachelor‟s degree in accounting

 

Experience

Required:

Two years work experience in purchasing

Preferred:

Four years successful work experience in purchasing

 

Competency/Skills/Abilities: Computer Literate

Ability to evaluate the products in terms of quality and price and make cost benefit purchase decisions

 

RESPONSIBILITIES/DUTIES/FUNCTIONS Basic Duties will be to:

Check the prices and survey the market in terms of price and quality products.

Follow up in order to have the goods on time or to have the goods delivered in advance. Prepare reports and keep purchase records.

Procure and buy raw materials in order to maintain the minimum stock reserve while taking into account shortage of goods, late delivery, etc.

Check the details and price in the Purchase Request Form.

Check the price and the quality of the product according to the standards. The quantity must be in accordance to the purchase order.

Any other duties and responsibilities that may be assigned by the immediate supervisor.

 

 

 

 

Receptionist

 

 

POSITION:      Receptionist

 

IMMEDIATE SUPERVISOR:               Business Manager

 

POSITION SUMMARY

The Receptionist is accountable to the immediate supervisor, Business Manager, and is responsible for the reception of parents and visitors and the assigned office work.

 

QUALIFICATIONS Education

Required:

Bachelor‟s degree or equivalent college degree

Preferred:

Bachelor‟s degree in secretarial science

 

Experience

Required:

One year work experience as a receptionist

Preferred:

Three years experience as a receptionist

 

Competency/Skills/Abilities:

 

Good command of English and Thai Pleasant personality and voice Computer literate

Good judgment

Welcome visitors with a smile

Possesses vocational ethics

 

RESPONSIBILITIES/DUTIES/FUNCTIONS Essential duties will be to:

Provide general information regarding the school to the parents and visitors. Arrange the school brochures, prospectus, etc. and give them to the visitors and parents.

Answer and transfer incoming calls appropriately. Screen incoming calls to the administrators.

Create a positive work environment in the office.

Any other duties and responsibilities that may be assigned by the immediate supervisor

 

 

 

 

 

Registrar

 

 

POSITION:      Registrar

 

IMMEDIATE SUPERVISOR:               Director/School Director

 

POSITION SUMMARY

The Registrar is responsible for organizing, updating and managing the students‟ information and files is also responsible for making available the student information to the different departments and offices of the school

 

QUALIFICATIONS Education

Required:

Bachelor‟s degree or equivalent college degree

Preferred:

Master‟s degree

 

Experience

Required:

Minimum three years experience in related field

Preferred:

Five years work experience as school Registrar

 

Competency/Skills/Abilities: Leadership qualities

Ability to organize and keep accurate records

Cooperate with teachers and administrators

Must be able to assess student records from various schools in various countries

 

RESPONSIBILITIES/DUTIES/FUNCTIONS Basic duties will be to:

 

Keep accurate updated files of all students‟ academic records

Keep all records of admissions

Make decisions on students‟ class loads and requirements

Process applications, transcripts/diplomas, and letters of recommendations Assist the Headmaster in reminding the seniors of their graduation requirements Calculate grades for high school students

Ensure that all report cards and grades will be released as scheduled

Submit the names of the seniors with their resumes and portfolios to the MOE Supervise the assistant registrar and all secretarial/clerical staff

Work closely with the IT personnel in regards to grades and report cards

Evaluate senior students‟ high school credits for graduation

Facilitate the development of Thai curriculum for non-Thai

 

 

 

 

Schedule student promotion and assessments

Schedule test for new students and personnel for the placement tests and marking

Any other duties and responsibilities that may be assigned by the immediate supervisor

 

COMMITTEE CHAIR/MEMBER

1. Member of the Academic Administration Committee
2. Member of the Admissions Committee
3. Member of ISAT
4. Member of the Administrative Committee
5. Member of the leadership team

 

 

 

 

 

 

Renovation & Construction

 

 

POSITION:       Renovation & Construction Coordinator (School Manager) IMMEDIATE SUPERVISOR:  Director

POSITION SUMMARY

The Renovation & Construction Employee is responsible for the implementation of the actions made by the Building Committee. This is also involved in overseeing the technical enforcement of regulatory codes of the government. This employee will work under the supervision of the Premises & Maintenance Officer.

 

QUALIFICATIONS Education

Required:

High school graduate or an associate degree

Preferred:

Bachelor‟s degree holder

 

Experience

Required:

Two years work experience in construction or any equivalent

Preferred:

Four years work experience in construction

Certified construction worker

 

Competency/Skills/Abilities:

 

Ability to correctly analyze difficult construction code situations

Ability to maintain effective working relationships with building owners, designers, contractors and co-workers.

Ability to report for work on time and perform job responsibilities in a timely manner to meet scheduled deadlines.

Be able to work indoors and outdoors, with some work performed outdoors regardless of weather conditions.

Be able to work is in a smoke-free environment.

Knowledge and ability to safely operate a vehicle and office equipment, including but not limited to level, ladder, telescoping survey pole, measuring tape and

wheel, architectural and engineering scales, two way radio, personal computer, calculator, copier, fax and multi-line telephone system.

Ability to analyze and interpret data and make decisions.

Ability to be courteous, considerate, efficient and prompt in dealing with the public and co-workers.

Ability to comprehensively examine plans and specifications and make appropriate recommendations.

 

 

 

 

Ability to concentrate and accomplish tasks despite interruptions. Possess good judgment and excellent human relations skills.

Possess good reputation and ability to demonstrate honesty, integrity, and impartiality

Possess knowledge of methods, materials and practices of construction. Must be familiar with and skilled in adopted codes and ordinances. Must have the legal authorization to work in the country

Possess a good reputation for and the ability to maintain confidentiality. RESPONSIBILITIES/DUTIES/FUNCTIONS

 

 

 

Oversees final inspections and notifies the Director of any outstanding conditions prior to the issuance of a Certificate of Occupancy

Oversees in-house technical training, setting up educational and safety training sessions Confers frequently with inspection personnel and assists with resolving work problems and in interpreting the codes.

Confers frequently with the Premise Officer and Executive Director on matters pertaining to interpretations, training, enforcement of the codes, and requests for approval to accept alternative equivalent methods of construction

Enforces technical regulations, procedures and policies

Oversees inspection procedures and verifies receipt of test/inspection reports as prescribed by the regulatory codes

Reports unresolved discrepancies/problems to the Premise Officer and Executive

Director

Any other duties and responsibilities that may be assigned by the immediate supervisor

 

 

 

 

 

		School Nurse
POSITION:   IMMEDIAT	School Nurse   E SUPERVISOR:	Business Manager

 

POSITION SUMMARY

The School Nurse supervises the Nurse Rooms under the standards and guidelines of the school. This post is responsible in providing professional nursing service, first aid during accidents, and emergency care to students, staff and teachers including nursing assessment as well as identifying health problems, making referrals for diagnosis and treatment.

 

QUALIFICATIONS Education

Required:

B.S. in Nursing

Preferred:

Master‟s Degree in Nursing

 

Experience

Required:

Two years of experience in a hospital work

Preferred:

With experience in First Aid and emergency training.

 

Responsibilities/Duties/Functions

• Maintains accurate medical records including immunizations, physical examination and medical conditions.
• Chairs the Health & Safety Committee of the school.
• Develops a first aid and a medication protocol.
• Administers, documents, and monitors the effectiveness of medication given at school.
• Provides health information to students, parents, staff and teachers.
• Keeps health-related records of the student such as student‟s height, illnesses and

weight every school year.

• Provides training for school-based staff to support children with healthcare needs.

1. Food safety training for staff.
2. First Aid Training for staff./teachers
3. First Aid and Basic Life Support for students.

• Provides health assessments for the students.

1. Obtains a health history
2. Screens and evaluates findings of deficit in vision, hearing, growth, and development, and other physical deficit.

 

 

 

 

3. Observes the child for development and health patterns in making nursing assessment.
4. Identifies abnormal health findings.
5. Follow up for deficits.

• Takes care of the coordination and communication of health-related issues such as:

1. Maintains communication with administrators, teachers, staff, and parents/ guardians to enhance cooperative action, which will meet health needs of students.
2. Initiates contact with and act as a health care coordinator between the home, school, community, government and the private medical sector to enhance the health and wellness of the school community.
3. Maintains confidentiality regarding all school and health-related issues.
4. a. Food poisoning
5. Dengue Hemorrhagic Fever c.  Hygiene procedure
6. Food safety
7. e. Hands Foots Mouth Disease f.       Influenza A  H1N1 2009
8. g. Salmonella infection h.   Rota Virus infection

 

Daily Duties

 

1. Keeps the infirmary room clean and in proper working order.
2. Files accordingly and keep proper record of all the students, health documents as per requirement of the school and the rules and regulations of Thai Ministry of Education or Thai Ministry of Health.
3. Works with the School‟s Student affair Department in informing the parents the

condition of the sick child.

4. Accompanies the students on trips and events required by the school.
5. Assists in general administrative work.
6. Accompanies the students to the hospital, if necessary in time of emergency.
7. Takes care of the sick student until the arrival of the parents or guardians.
8. Continues monitoring the sick student in the infirmary room and provide medication as and when required and approved by the parents. (Every type of oral medications can only be administered with the permission of the parents)

 

 

 

 

 

School Security Head

 

 

POSITION:      School Security Head

 

IMMEDIATE SUPERVISOR: Director/Business Manager/Ground Discipline Officer

 

POSITION SUMMARY

The post-holder of School Security reports directly to the Director and Ground Discipline officer. This position ensures safety and security for all. There must be no laxness or mediocrity and nothing must be taken for granted.

 

QUALIFICATIONS Education

Required:

High school graduate or an associate degree

Preferred:

Bachelor‟s degree

 

Experience

Required:

One year work experience as security guard

Preferred:

Three or more years of work experience as security guard

 

Competency/Skills/Abilities:

 

Able to do night duty

Alert and has good sense of judgment Willing to be trained and take command Polite and patient

Honest and reliable

 

RESPONSIBILITIES/DUTIES/FUNCTIONS Basic duties will be to:

 

Direct traffic in the morning and after school both in and out of the school

Ensure adequate security of the school premises at all times

Keep a watch on the school property

Maintain and operate a secure record of the school key register

Make sure that no student leaves the school compound without permission

Report any security breaches to the GDO and Director and to recommend any appropriate improvements to the security policy

Assist students while they are coming or going out of school

Assist the Director to set the security policy for all staff who have authority for independent access to the school

 

 

 

 

Check people coming in and going out of the school.

 

Report on anything that needs repair and immediate attention

Any other duties and responsibilities that may be assigned by the immediate supervisors

 

 

 

 

 

Secretary to the Management

POSITION:      Secretary to the Management IMMEDIATE SUPERVISOR: Director POSITION SUMMARY

The position of a Secretary to the Management is basically a support system. The Administrative Secretary is responsible to manage the administrative secretarial work in the office. He/She provides personal administrative support to the Directors. Duties include general clerical and project based work. This position is charged with projecting a professional image of the school through in-person and phone interaction.

 

QUALIFICATIONS Education

Required:

Bachelor‟s degree

Preferred:

Bachelor‟s degree in educational administration

 

Experience

Required:

Minimum of two years of work experience in related area

Preferred:

Minimum of five years of work experience

Competency/Skills/Abilities: Honest and reliable

Knowledge of Microsoft Office and telephone protocol

Computer literate with the ability to learn new software applications

Duties  require  professional  verbal  and  written  communication  skills  and  the ability to type 60 wpm.

Pleasant personality

Proficiency in English and Thai

Computer literate

Able to assure confidentiality of privileged information

Visibility of work requires attention to details, excellent organizational skills, and discretion with confidential information.

 

RESPONSIBILITIES/DUTIES/FUNCTIONS Primary duties will be to:

Maintain the Director‟s calendar. Meet and greet clients and visitors

 

 

 

 

Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing

Prepare correspondence, reports, and materials for publications and presentations

Answer telephones and handle in appropriate manner

Create, transcribe, and distribute meeting agendas and minutes

Issues letter/certification, immigration papers Maintain hard copy and electronic filing system Setup and coordinate meetings and conferences. Supervise support staff

Research, price, and purchase office furniture and supplies

Setup accommodation and entertainment arrangements for school visitors

Other duties that may be assigned

 

 

 

 

 

Subject Teachers

 

 

POSITION:      Subject Teachers

 

IMMEDIATE SUPERVISOR:               Coordinator/Academic Administrator

 

POSITION SUMMARY

 

The Subject Teachers are responsible to the immediate supervisors in curriculum delivery and classroom management. Subject teachers are responsible to the Registrar, Coordinators and to the Homeroom Teacher in reporting students‟ quarter and semester grades. Any additions or changes of duties will be discussed with the Director.

 

QUALIFICATIONS Education

Required:

Bachelor‟s degree in the relevant field

Preferred:

Master‟s degree preferable

 

Experience

Required:

Minimum of one year of successful teaching experience

Teaching License

Preferred:

Three years of successful teaching experience

 

Competency/Skills/ Abilities: Computer Literate Promptness

Thai Language and Culture Certificate

Presentable

English Proficiency

RESPONSIBILITIES/DUTIES/FUNCTIONS

 

Duties will be to: Curriculum

Keep an accurate record of student work, scores and grades

Participate in professional development and share those experiences with colleagues as appropriate.

Assist the Homeroom Teacher during morning worship and other school meetings (like chapels).

Attend all relevant meetings and participate as contributing members. Regularly assess student progress according to set goals.

 

 

 

 

Compile portfolios of student work along with appropriate directions and grading rubrics, and student quiz or test papers

Encourage students‟ active participation in learning.

Establish positive learning environments.

 

Submit grades to the Registrar on the assigned date.

Call the attention of student who is at-risk to his/her performance.

Prepare a course outlines for their subjects and provide copies to the Headmaster. Prepare the daily lesson plans.

Any other duties and responsibilities that may be assigned by the immediate supervisors

 

Classroom Management

1. Management and Learning

Integrate intentionally the curriculum standards

Integrate the school‟s ESLR in the class objectives, goals or concepts and implement

them in the student‟s learning process.

Set goals and identify learning difficulties so that appropriate help can be given. Teach students how to organize knowledge and to present their work appropriateely. Build on students‟ prior knowledge.

Communicate in writing to the parents when students do not meet the goal of the subject. Evaluate teaching strategies in relation to student progress

Give careful consideration to what is possible for the students to achieve.

 

1. B. Management and Behavior

Establish clearly defined expectations for behavior

Explain to the students and discuss with them the school‟s ESLR.

Give the students a voice in making the rules. Lead the students to desire self- development. Make few rules but be consistent.

Avoid reproving a student before his peers. Check and record class attendance every day

Communicate with student the behavior expectations these expectations to students early in each quarter.

Establish an atmosphere based on mutual respect and honesty.

Recognize and develop the student‟s potential for good.

Show love for the student in speech and action

 

Expanded Version:

 

1. CURRICULUM AND INSTRUCTION

 

1. CURRICULUM. Know and be guided by the curriculum guides of the school.

 

2. LESSON PLANS. Maintain a plan book of daily instruction based on curriculum guides, and emergency plans in the event of illness. Lesson

 

 

 

 

plans for each week are to be submitted to the Faculty Administration before the end of the previous week.

 

3. STUDENT STUDY GUIDES. Completed guides outlining study objectives and homework for the following week are to be submitted every Thursday to the Student Administration office for forwarding to parents.

 

4. HOMEWORK DIARIES. Ensure that every student possesses and completes their diary and enter a weekly comment/report on individual student progress. Ensure diaries are signed by parents weekly.

 

5. OBJECTIVES. Establish and communicate to students well-defined objectives for each lesson, including related projects and activities.

 

6. INSTRUCTION. Be responsible for an instructional program and the utilization of teaching methods which consider the individual needs, interests, abilities, and maturity levels of the students.

 

1. B. STAFF PERSONNEL

 

1. MEETINGS. Attend staff meetings and school in-service programs.

 

2. COMMITTEES. Serve on committees as requested.

 

3. SCHOOL ACTIVITIES. Be responsible for discharging instructional and non-instructional school-related activities.

 

4. SUPERVISION, EVALUATION. Supervise, evaluate, and provide work assignments to assigned instructional assistants and/or student teachers.

 

5. TEAM MEMBER. Be responsible for own involvement as a contributing member involving group decision making and the development of a positive, cooperative school environment.

 

1. STUDENT PERSONNEL

 

1. EVALUATION. Evaluate and provide individual student progress on a regular basis and keep requisite records. Justify promotions, retentions, and special program recommendations.

 

2. HEALTH AND WELFARE. Identify and refer unusual student

behavior to appropriate specialists; report to the nurse any injury or illness to a student or self.

 

 

 

 

3. DISCIPLINE. Be responsible for enforcing approved school discipline plan.

 

4. SUPERVISION. Be responsible for the supervision of students at all times

 

1. OPERATIONS

 

1. POLICIES, REGULATIONS. Know and observe school policies and regulations.

 

2. PUPIL ATTENDANCE, TARDINESS. Keep records of pupil attendance.

 

3. TEACHER ABSENCE. Advise administration in accordance with policy.

 

4. BOOKS, SUPPLIES. Account for school and district property, as required.

 

5. PHYSICAL PLANT. Advise administration immediately of needed repairs, replacements and/or unsafe building conditions.

 

6. COMPLETION OF DAILY DUTIES. Remain in school after dismissal of students, as necessary to complete daily duties, attend meetings, hold parent conferences, etc.

 

7. EMERGENCY PROCEDURES. Follow school regulations regarding emergency procedures.

 

8. ATTENDANCE. Report to work daily at times assigned and remain on duty through time prescribed.

 

1. FINANCE/BUSINESS MANAGEMENT

 

1. RECOMMENDATIONS. Responsible for submitting and justifying budget recommendations to Academics Director or designee.

 

1. F. SCHOOL/COMMUNITY RELATIONS

 

1. PARENT CONFERENCES. Meet with parents as required to advise them concerning student needs and progress.

 

2. INTERPRETATION. Interpret school policies and programs to students and parents.

 

 

 

 

1. OTHER

 

1. HEALTH. Responsible for performing those duties which protect the health and safety of students and employees.

 

2. OTHER DUTIES. Responsible for performing other job-related duties as assigned by the Academics Director or Head of School.

 

 

 

 

 

 

 

Chairperson and Member

1. a. Member of the Departmental Committees
2. Member of the Home Group and Focus Group c.  Member of the other committees as requested

Teaching Assistants

 

 

 

 

 

Telephone Operator

 

 

POSITION:      Telephone Operator

 

IMMEDIATE SUPERVISOR:               Business Manager

 

POSITION SUMMARY

Telephone Operator insures that all the telephones are properly functioning and maintained. He/she reports to the Business Manager

 

 

 

QUALIFICATIONS Education

Required:

High school diploma

Preferred:

Associate degree or with college credits

 

Experience

Required:

One year work experience as telephone operator or its equivalent

Preferred:

Three years work experience as telephone operator or its equivalent

 

Competency/Skills/Abilities

 

RESPONSIBILITIES/DUTIES/FUNCTIONS

 

Essential duties will be to: Handle the most complex calls

Help customers with person-to-person and collect calls

Look up for local or long-distance telephone numbers

Obtain the information needed to complete the call and record the details for billing Place a collect call, supply a telephone number in a distant city, or find out the cost of a call.

Run their private branch exchange switchboards.

Simulate the customer assistance procedure by placing practice calls

Use the phone equipment, keep records of call

Answer customer inquiries for telephone numbers by using computerized alphabetical or geographical directories

Answer a larger volume of calls more quickly

Function as central office operator or as directory assistance operator

Place calls abroad and to and from ships and cars

 

 

 

 

 

 

Textbook & Teaching Resources Control POSITION:                        Textbook & Teaching Resources Control (Librarian) IMMEDIATE SUPERVISOR: General Services Officer

POSITION SUMMARY

This Textbook & Teaching Resources Control is responsible for the smooth and efficient distribution of textbooks and uniform to the registered students. It also takes care of the resource books and materials for the teachers‟ use.

 

 

 

QUALIFICATIONS Education

Required:

Bachelor‟s Degree

Preferred:

Bachelor‟s degree with M.A. credits

 

Experience

Required:

One year work experience in related field

Preferred:

Three years work experience in related field

 

Competency/Skills/Abilities:

 

Responsible person Pleasant personality Management skills Computer literate

Ability to keep accurate records

English Proficiency

 

 

 

RESPONSIBILITIES/DUTIES/FUNCTIONS Basic duties will be to:

 

Keep inventory of the books

Keep inventory of the uniforms

Place books with student‟s name in each elementary and intermediate class at the beginning of the year

Record book numbers that are reported lost. Repair books and change plastic cover.

Arrange and get books ready for the beginning of the school year

 

 

 

 

Check the borrowed books that the teachers return

In case of lost book, student has to go to the cashier before claiming another book from the bookroom. Receipt has to be shown

Any other duties and responsibilities that may be assigned by the immediate supervisors

 

 

 

 

 

		Thai Director
POSITION:   IMMEDIAT	Thai Director   E SUPERVISOR:	Director/Academic Administrator

 

POSITION SUMMARY

The post-holder of this position assists the Director by leading out in the Thai Department and School Activities/Programs as well as in relation to process implementation, documentation, surveys, reports, and other logistical supports. Moreover, he also prepares all the survey questionnaires, initial reports, and tables/charts for any accreditation visits that may affect the Thai Language and Culture.

 

QUALIFICATIONS Education

Required:

Master‟s degree in educational administration

 

Experience

Required:

Two years MOE accreditation experience

Preferred:

Four years MOE accreditation experience

 

Is primarily responsible for:

 

• Provides leadership and supervises the Thai Faculty.
• Being a good member of the professional organization by participating in various activities relating to professional development in the capacity as an initiator, attendee, co-organizer of the event or activity, as well as personnel presenting and disseminating works of the organization, and also is introducing the organization to be recognized by society as a whole.
• Express his/her love,  mercy  and  good  intention  to  organizations,  colleagues, learners and the community, by making decision to carry out various tasks for

development to be benefited by all partied concerned.

• Committed to developing  colleagues  to  perform  task  to  reach  their  full potentiality.
• Thai study program in implementing curriculum and activities program; supervise

Thai Department in development and implementation of instructional program.

• Schedules for the up-coming year PECA Program and school ROTC program for the upcoming year.
• She/he will report direct to the School Director/Director.
• He/she will cooperate with the Ministry of Education in on-going and upcoming school year operation; prepare self assessment report of educational institutions in support of external evaluation.

 

 

 

 

• Communicate with parents regarding the school activities and events.
• He/she will work with the management team in the selection, assignment, and comprehensive reviews of faculty and support staff who also meet weekly with

the  management  team  to  cover  ongoing  matters  of  managing  the  academic program.

• Create activities to  develop  good  relationship  with  the  community  with  an objective to helping the community and providing opportunity for the community

to take part in the activities.

 

 

 

 

		Thai Teachers
POSITION:   IMMEDIAT	Thai Teachers   E SUPERVISOR:	Thai Director and Director

 

POSITION SUMMARY

The Thai Teacher is responsible to the immediate supervisors in curriculum delivery and classroom management. The Thai teachers also are responsible to the Registrar, Coordinators and to the homeroom Teacher in reporting students‟ quarter and semester grades. Any additions or changes of duties will be discussed with the Director.

 

 

 

 

QUALIFICATIONS Education

Required:

Bachelor‟s degree in Thai

Preferred:

Master‟s degree in Thai

 

Experience

Required:

One year teaching experience in Thai

Preferred:

Three years teaching experience in Thai

 

Competency/Skills/Abilities

 

RESPONSIBILITIES/DUTIES/FUNCTIONS Basic duties will be to:

 

Involve the students during the cultural programs

Perform the responsibilities and duties of a subject teacher or homeroom teacher as the case may demand

Prepare for the Thai cultural programs

Promote the Thai culture and respect with Wai

Update the Thai curriculum

Attend seminars on Thai culture

Conduct Thai culture seminar for the teachers

Encourage parents to attend some Thai cultural presentations

Inform the administration of the Thai holidays

 

 

 

 

COMMITTEE CHAIR/MEMBER Thai Section

Faculty

 

 

 

 

 

WASC Coordinator

 

 

POSITION:      WASC Co-Coordinator

 

IMMEDIATE SUPERVISOR:               Director & Board

 

POSITION SUMMARY

The post-holder of this position assists the WASC Leadership Team that leads out in the WASC Self-study in relation to process implementation, documentation, surveys, reports, and other logistical supports. Moreover, he also prepares all the survey questionnaires, initial reports, and tables/charts.

 

QUALIFICATIONS Education

Required:

Bachelor‟s degree in education

Preferred:

Master‟s degree in educational administration

 

Experience

Required:

Two years WASC accreditation experience

Preferred:

Four years WASC accreditation experience

 

Competency/Skills/Abilities:

 

RESPONSIBILITIES/DUTIES/FUNCTIONS Essential duties will be to:

 

Gathers feedback for analysis and synthesis for possible review and modification of the programs and activities of the school

Launches surveys for development and compilation of school database

Prepares the initial reports as well as the tables and charts

Assists in formulating, recommending and monitoring school policies

Assists the WASC Coordinator

Coordinates with school coordinators and other departments for projects and activities that are essential for school improvement concerning WASC

Documents all WASC activities

Produces the final copy of the Self-Study Report

Sends six copies to the WASC headquarters with CDs six weeks before the Visit Substitutes classes whenever a regular teacher is absent (whenever WASC task is light and not imminent)

Produces documents as requested for the Focus and Home Groups

Produces statistical reports out of the surveys

 

 

 

 

 

Work Permit & VISA Coordinator

 

 

POSITION:      Work Permit & VISA Coordinator

 

IMMEDIATE SUPERVISOR:               Human Resources Officer

 

POSITION SUMMARY

 

The school is dependent upon its ability to draw both faculty and students from different nationalities for the achievement of its mission and objectives. The Visa and Work Permit coordinator is responsible to assist the foreign employees in obtaining appropriate visas, securing work permits and maintaining the currency of the visas and work permits. The Visa and Work Permit coordinator is also responsible for assisting students in

maintaining the currency of their entry visas.

 

QUALIFICATIONS Education

Required:

B.A. Degree or equivalent college degree

Preferred:

Master‟s Degree

 

Experience

Required:

Minimum three years experience in relevant field

Preferred:

Minimum five years experience in relevant field

 

Competency/Skills/Abilities:

 

Fluency in spoken and written Thai and English

Good communication skill Good people skill Computer literate

Ability to work details with accuracy

Honest and reliable

RESPONSIBILITIES/DUTIES/FUNCTIONS Basic duties will be to:

Assist visa personnel at the immigration for facilitation

Be responsible for processing the Medical Insurance for all employees

Be responsible for security and safety of original or copies of foreign passports, work permits, degrees, diplomas and transcripts

 

 

 

 

Complete necessary paperwork and/or translation of documents for visa applications and work permits for submission to the appropriate authorities in Labor Department

Ensure that the documentation is submitted in timely manner

Assist foreign employees re-entry visas by compiling and submitting necessary paperwork, or if necessary escorting them to Thailand border post for visa renewal purposes

Assist in ensuring that foreign employees have relevant visas and up-to-date work permits as needed

Liaise with Immigration Department officials and labor Department officials as required to ensure the approval of visas and work permits in a timely and efficient manner

Prepare correspondence in both English and Thai, as circumstance requires, to the

Immigration Department, Labor Department and MOE

Prepare document for visa, work permit, social security (monthly basis), teachers‟

permits and ROTC

Conduct research, as directed, to review and update existing visa and work permit policies, and for the drafting of new policies for review by the school director

Develop and maintain procedural guidelines for documenting the most efficient way of maintaining the currency of appropriate visas and work permits for new foreign workers Develop and maintain procedural guidelines for the successful and efficient processing of visa applications and work permits for new foreign employees

Follow up enquiries from government authorities with regard to the provision of information for visa and work-permit applications

Keep up-to-date the automated record system of foreign employee passport, visa and

work permit, renewal details and follow up renewals in a manner that ensures smooth and uninterrupted visa and work permit approval

Any other duties and responsibilities that may be assigned by the immediate supervisor

 

 

 

 

 

ADDITIONAL STAFF

Kinder Safety Support

DUTIES

 

Serves as a nanny support for the kinder pupils Secures and assists the children when using the toilets Supports the kinder teachers to provide safety at play pen area

Greets and helps kinder pupils when they arrive and leave school Ensures that the kinder toilet passes the nose test Supports the play time and supervision schedule

Checks daily the kinder drinking water, toilet paper, and cleanliness

Comes to work at 7:30 am

Reports to the kinder section coordinator

 

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